Omnibus III Presolicitation Conference

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Omnibus IIIPresolicitation Conference

• September 20th, 2007

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Conference Guidance

• Information presented today is for informational
  purposes only
• Your proposal shall be based on the final RFQ
  posted to the TACOM web site, including
  amendments
• Offerors are notified that the Government will
  not reimburse costs incurred for solicitation
  preparation (FAR 31.205-18)

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Agenda

• Welcome and Introductions - Jay Lentz
• Background - Jay Lentz
• PEO CSCSS Overview - Greg Sill
• Review of the BPA Basics - Lynn Ziskie
• RFQ Submission/Evaluation Requirements -Jay
  Lentz Kati Pannecouck
• Questions

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Background

• Omnibus II Contract History
• Multiple Award IDIQ Contract for Logistics,
• Programmatic, and Technical Services
• 2 Small Business Primes, 2 other than small
  business
• Primes
• 120 Task Orders, 84,668,749.38 Obligated
• (FY03 FY07)
• Ordering Ends Dec 2007/Performance Ends Dec 2008
• Managed by TACOM LCMC Acquisition Center

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Omnibus III Customers

• PEO CSCSS is the Primary User
• Open to all TACOM LCMC Organizations and Its
  Partners
• CSCSS Approval Required for Others to Use

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Objectives

• Award Multiple Blanket Purchase Agreements (BPAs)
  for Covered Services
• Maximum Value and Flexibility for Customers
• Simplified Process and Reduced Leadtimes
• Enhanced Small Business Opportunities and
  Performance
• Compliant with Competition Requirements

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Award Multiple BPAs

• Acquisition Conducted Under FAR Part 8 - Best
  Value Procedures
• Government intends to award a minimum of 4 BPAs
• At least 2 of the BPAs awards are reserved for
  Small Businesses
• The other 2 BPAs will be awarded on a full and
  open basis, irrespective of any size standard
• If more than 4 BPA awards, it is the Governments
  intent, that the preponderance of the awards will
  be made to small business primes/team leaders

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BPA Agreements

• BPA Period Base Year with Unlimited Award Terms
• Task Order Performance
• Base Period with Potential Options NTE 5 Years
• Flexible Pricing Arrangements
• Pre-established Rates
• Fixed Price (Level of Effort or Completion),
  Time and
• Materials, Labor Hour
• Discounting Allowed at BPA and/or Task Order
  Level
• No 51 Rule - No Formal FAR Part 19 Set-Asides

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Award Term Incentive

• BPA Base Period of 1 Year with Unlimited Award
  Terms
• May be extended annually in accordance with Award
  Term Provisions
• Award Term Incentive based on quality of their
  performance during the previous year
• Award Term Criteria
• Task Order Performance
• Responsiveness
• Competitiveness

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Annual BPA Review and Award Term Decision

• Task Order Performance
• Quality of Service
• Cost Effectiveness
• Timeliness of Performance
• Business Relations
• Customer Satisfaction
• Responsiveness
• Task Order RFQs, Effective Corrective Actions
• Competitiveness
• Submission of Viable Task Order Quotations

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Annual Open Season

• Primes/Team Leaders may adjust team members and
  subcontractors
• Facilitates new Small Business participation
• Adjustment opportunity for Contractor teaming
  arrangements
• Adding, deleting, and changing team
  member/subcontractor status is allowed.
• Possible competition to add additional BPA
  holders
• Lack of adequate competition
• Socioeconomic improvement needed
• Existing prime exits program
• Enhance pool of expertise for new task order
  efforts

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• Contractor Teaming Arrangements
• No government imposed restrictions
• OK to be on multiple teams
• Exclusive teaming strongly discouraged
• Prime must identify each teaming partner as a
  Team Member or Subcontractor
• Teaming arrangements are fixed until open
  season

Teaming Activities are based upon the Contractor
Teaming Agreement between Team Participants
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Team Leader/Team Member Contractor Teaming
Arrangement (CTA)
Prime Team Leader (Must Hold GSA 871 or
874 Schedule)
Team Leaders and Team Members use their GSA
Schedule Rates.
Subcontractors are mapped to Prime Contractors
GSA Schedule Rates.
Team Member GSA Schedule Holder
Team Member GSA Schedule Holder
Subcontractor
Subcontractor
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Team Leader/Team Member Contractor Teaming
Arrangement (CTA)

• Team Leaders and Team Members must hold a GSA
  Schedule
• CTAs Must Hold All Applicable Schedules and
  SINs and Must Identify One Primary Schedule
• Teams are issued one BPA.
• BPA and Task Orders are issued to Prime
  Contractor
• Task Orders may include Team Leader, Team Member
  and/or Subcontractor Effort
• No second tier subcontracting

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Applicable GSA Schedules

• 871 - Professional Engineering Services (PES)
• 874V - Logistics Worldwide (LOGWORLD)
• 874 - Management, Organizational and Business
  Improvement Services (MOBIS)
• 70 - Information Technology (IT)

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GSA Schedules 871 - Professional Engineering
Services

• 871-1  Strategic Planning for Technology
  Programs/Activities
• 871-2  Concept Development and
  Requirements Analysis
• 871-3  System Design, Engineering and
  Integration
• 871-4  Test and Evaluation
• 871-5  Integrated Logistics Support
• 871-6  Acquisition and Life Cycle Management

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GSA Schedules 874 - Management, Organizational,
and Business Improvement Services (MOBIS)

• 874-1 MOBIS Consulting Services
• 874-2 Facilitation Services
• 874-3 Survey Services
• 874-4 Training Services
• 874-5 Support Products
• 874-6 Competitive Sourcing Support
• 874-7 Program Integration and Product
  Management

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GSA Schedule 874V - Logistics Worldwide
(LOGWORLD)

• 874-501 Supply Value Chain Management
  Services
• 874-502 Acquisition Logistics
• 874-503 Distribution Transportation Logistics
  Services
• 874-504 Deployment Logistics
• 874-505 Logistics Training Services
• 874-506 Support Products
• 874-507 Operations Maintenance Logistics
  Management and Support Services

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GSA Schedule 70-Information Technology (IT)

• 132-51 Information Technology Services

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Adding Subcontractors/Team Members

• BPA Team Restructuring Limited to Open
  Season
• Urgent Additions Outside of Open
• Season Require Contracting Officer
• Approval

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Invoicing and Payment

• Prime/Team Leader Invoices DFAS and Receives All
  Payments
• Industrial Funding Fee remitted to GSA by
  Prime/Team Leader for team leader and
  subcontractor effort
• Team Member IFF remitted to GSA by Team Members

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For more information on CTAs...

• Visit www.gsa.gov/contractorteamarrangements

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• RFQ Submission Requirements
• Informational Items (Not for Evaluation
  Purposes)
• Authorized Federal Supply Schedule Price List(s)
  (Prime and Team Members)
• GSA Schedule Information (Contract , business
  size, SINs, Labor Category descriptions)
• GSA Contractor Teaming Arrangement (CTA)
• All of the above on CD-ROM

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• RFQ Submission Requirements
• (For Evaluation Purposes)
• Technical Proposal
• Experience (Submit 5 most recent/relevant
  contracts/task orders per work directive)
• Proposed Approach (Detailed approach for
  successful completion of each work directive)
• Price Proposal (Time and Materials basis)
• WD 1 Base Year 1 Option Year
• WD 2 Base Year 1 Option Year
• WD 3 Base Year 1 Option Year
• WD 4 Base Year 1 Option Year

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Work Directive Descriptions

• WD 1 PEO CSCSS (PM TV/HTV) Contract support
  services, system acquisition and deployment
  planning.
• WD 2 PEO CSCSS Program information development
  and communication support.
• WD 3 PEO CSCSS programmatic services to
  include operational tasks, strategic
  communication, metrics analysis, information
  collaboration management, staff and project
  coordination (to include Lean Six Sigma (LSS)),
  and schedule and meeting facilitation.
• WD 4 PEO GCS Systems Engineering Center of
  Excellence.

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RFQ Evaluation Criteria

• Technical is Significantly More Important than
  Price.
• Technical Subfactors, Experience and Approach
  are Equal in Weight.

Technical
Experience
Approach
Pricing
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Technical Approach
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Technical Experience
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RFQ Experience Matrix Description

• The offeror will fill out one matrix sheet for
  each of the four work directives.
• In the matrix boxes, for each historical contract
  cited by the offeror, annotate with an (X) those
  characteristics of the historical contracts which
  are similar in scope to the RFQ. 
• For those boxes annotated with an (X), the
  offeror should also identify the relevant
  portions of historical contract scope of work.

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RFP Experience Matrix for System Acquisition and
Deployment Planning, Work Directive 1
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Task Order Proposals

• May include multiple schedules
• May include multiple team members and
  subcontractor effort
• Discounting on Task Orders Expected, GSA Rates
  Maximum
• Best Value Task Order Competitions
• Be Aware of Task Order RFQ Evaluation Criteria

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GSA Schedule Changes

• Will be incorporated into BPA
• Rates already on order will stand unless lowered
  on schedule below task order rate
• Task orders will reflect lowest rate

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Notable Changes from the Draft RFQ

• Two additional GSA schedules added
• References to direct awards deleted
• Four work directives to be evaluated
• No BPA OCI certificate required
• Quantity of work experiences to be submitted has
  been clarified
• Representative Work Directives contain only one
  option

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Schedule Update

Target November 2007
Issue Draft RFQs To GSA Schedule Contractors 10
Aug 07 Receive Questions 31 Aug 07
Pre-Established GSA Schedule Contracts
Issue RFQ To Vendors 27 Sep 2007
Industry Conference 20 Sep 07
Award Multiple BPAs Nov 07
Begin Task Ordering Target November 07

• Expiration of Omnibus II Ordering Period Dec
  2007

• Expiration of Omnibus II Performance Period Dec
  2008

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• More Questions????
• Visit the Omnibus III Website
• http//contracting.tacom.army.mil/installsupport/o
  mnibus/omnibusiii.htm
• Click on RFQ Questions and Answers