Tender Opening Committee TOC System

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Tender Opening Committee (TOC) System
Tender Opening Committee System

• Project Development Proposal

presented by Group D2
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PRESENTATION CONTENT
Tender Opening Committee System

• Background of the Project
• Description of Business Flow
• Description of Existing System
• Problems Finding
• Objectives and Scopes
• Requirements
• Feasibility Study
• System Architecture
• Project Plan
• Conclusion

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PROJECT BACKGROUND
Tender Opening Committee System

• To Develop a Web-based System
• Ambesten Consulting Co. Ltd
• Representative
• Bill Wong
• A New System
• TOC generation
• TOC notification and confirmation
• Announcement of new tender and result
• Tender scheduling

Government Supplies Department ( )? ? ? ? ? ?
?
GSD
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BACKGROUND OF GSD
Tender Opening Committee System

• A Central Purchasing, Storage and Supplies
  Organization
• Serving For
• Government departments
• Sub-vented organizations
• Non-government public bodies

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BACKGROUND OF GSD (CONT)
Tender Opening Committee System

• Responsible For
• Provisioning
• Storage
• Distribution
• Website
• http//www.info.gov.hk/gsd/index.htm

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TENDER OPENING COMMITTEE (TOC)
Tender Opening Committee System

• Responsible For Opening Tenders
• Attend the meeting
• Record on file of the tenders
• Consists of 3 Members 1 Chairman
• Chosen From
• Over 80 departments under GSD
• Approximately 1200 employees

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Current Situation
Tender Opening Committee System
TOC members have a Meeting after the deadline Of
tendering box is opened.
The tenderer want to tender A tender.
The TOC document is sent to the TOC department
1 chairman3 members
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Confirmation letter
Tender Opening Committee System
Notification letter
Notification letter
In scheduling the TOC meeting, All TOC members
are drawn from The existing computer database
system.
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Tender Opening Committee System

• The successes announcements are posted in the
  local newspaper after the TOC meeting.

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EXISTING SYSTEM
Tender Opening Committee System

• Stand-alone System in a Personal Computer
• Single User Access
• Re-print of Notification and Confirmation Letter
• Scheduling System
• Generation of TOC Members

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PROBLEM DOMAIN
Tender Opening Committee System

• Unreliable confirmation of TOC Meeting
• Fixed Rules in Generation of Schedule
• Public Holiday in Schedule
• Announcement of New Tender
• Officer Own Scheduling History

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OBJECTIVES
Tender Opening Committee System

• To provide faster and better arrangement of TOC
  composition.
• To manage the scheduling rules flexibly and
  user-friendly.
• To meet the future expansion of the system.
• To provide easy-to-use functions to effectively
  communicate with the TOC members.

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SCOPES
Tender Opening Committee System

• Web-based Tender Scheduling System
• Web-based Tender Announcement System

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SYSTEM ARCHITECTURE
Tender Scheduling System
Tender Opening Committee System
Tender Announcement System
Server
Internet
Officer
Officer
Public
Operators
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FUNCTIONAL REQUIREMENT
Tender Opening Committee System

• Tender Scheduling System
• Employee account activation deactivation
• Employee account management
• Source of the personal profiles of the employees
• Maintenance of the personal profiles
• Maintenance of department files

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FUNCTIONAL REQUIREMENT (CONT)
Tender Opening Committee System

• Tender Scheduling System (Cont)
• Announcement of new tender
• Selection of Tender Opening Committee (TOC)
• Selection Rules
• Notification letter to selected TOC members
• Replacement of unavailable TOC member
• Result announcement
• Calendar Editing

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FUNCTIONAL REQUIREMENT (CONT)
Tender Opening Committee System

• Tender Announcement System
• View new tenders
• View the tendering result
• Documents download

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PERFORMANCE REQUIREMENT
Tender Opening Committee System

• Random Generation of Each TOC
• lt 3 minutes
• Max 5 minutes to respond the result no matter
  there is any TOC generated
• Human Resources Database Importation
• lt 3second per record

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PERFORMANCE REQUIREMENT (CONT)
Tender Opening Committee System

• Client Login System Time
• Internet lt 3 secs
• Intranet (LAN) lt 1 sec
• Idle Time
• Login Again if no response for 10 mins

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AVAILABILITY REQUIREMENT
Tender Opening Committee System

• Available Time
• 24 Hours available
• Except maintenance time
• Import the HR Database
• Backup after office hours
• Compatibility
• Browsers Compatible with both IE and Netscape

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AVAILABILITY REQUIREMENT (CONT)
Tender Opening Committee System

• Language Coding
• Both Chinese English available
• Client change using language any time
• Traditional Chinese support Big5 and ISO-10646
  character set recommended by HK Government
• Platform Independent
• Can support any operating system (Windows, Linux
  and MacOS)
• Training Time
• lt 2 hours

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SECURITY REQUIREMENT
Tender Opening Committee System

• User Security
• Unique user name and password
• During transportation, name and password should
  be encrypted
• Password include alphabets and numbers
• Have a minimum length
• System Security
• The TOC date encrypted before store
• Only Authorized database administrators and the
  TOC System can access the database

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SERVER ARCHITECTURE
Tender Opening Committee System

• Oracle Database Server
• Apache Jakarta Tomcat Web Server

0101001001010100
Server
Important Data fm0ncv45slx
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FEASIBILITY STUDY
Tender Opening Committee System

• Operational Feasibility
• Less training
• Reasonable schedule
• Clear requirement
• Personal information may be exploded
• Solution Access defined carefully

• Technical Feasibility
• Familiar business domain
• Familiar technology
• Little consideration with the legacy system
• Sufficient manpower time
• Hack database
• Solution Important Data Encryption

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GANTT CHART
Tender Opening Committee System
System Planning
System Analysis
System Design
System Implementation
2002/4/29
2001/11/1
2001/11/16
2001/12/23
2001/12/3
2002/1/7
Date
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CONCLUSION
Tender Opening Committee System

• Improving of the existing TOC system
• Meet the user requirement
• Additional function
• System
• Multi-location
• Multi-user access
• Good Security and Performance

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CONCLUSION
Tender Opening Committee System

• More convenience
• Increase the quality and efficient

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THANK
Tender Opening Committee System

• YOU