Florida Weatherization Handbook

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Florida Weatherization Handbook

• Lee County Department of Human Services

S\HSNG\TRAINING\WAP and LSW Training.ppt
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Topics to Cover

• Recommended Measures to Address for
  Weatherization Assistance Programs
• Lead Safe Weatherization Work Practices
  Procedures and Policy For the Florida
  Weatherization Assistance Programs

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Florida Weatherization Handbook

• The weatherization funds should be used wisely.
  Repairs installations producing maximum benefit
  should be done first. As list of measures to
  address is provided next.

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WAP Measures List

• Repair seal interior surfaces including walls,
  ceilings, floors, doors and windows to stop air
  infiltration.
• Repair insulate heating air conditioning
  ducts.
• Install adequate attic insulation attic
  ventilation.
• Repair of install weather-stripping and
  thresholds.
• Caulk or seal wide cracks with appropriate
  materials.
• Repair leaks in hot water line.
• Install low-flow shower heads.
• Install water heater insulation blanket.
• Insulate water line out five feet from heater.

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WAP Measures List (cont.)

• Inspect, repair, tune-up or modify heating
  cooling system to increase efficiency.
• Install solar screens with shade coefficient of
  .35 or greater on east west facing windows as
  recommended by the NEAT Audit.
• Install or increase attic ventilation with eaves,
  and/or gable vents not addressed under 3 above.
• Install floor insulation. May include belly
  board to support insulation in mobile homes.
  (North and central Florida only.)
• Replace exterior doors with disaster resistant
  solid wood or metal doors reinforce hinges by
  anchoring into frame members with longer screws.
  Note This anchoring requirement also applies to
  window installation.

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WAP Incidental repairs

• Incidental repairs may be necessary before
  weatherization measures can be properly or
  effectively installed.
• The incidental repair cost will be incorporated
  into the total cost of the measure as reported in
  the material and/or labor line item on the
  Building Work Report (BWR).
• The actual costs associated with the incidental
  repair will be itemized in the space provided at
  the bottom of the BWR.

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WAP Incidental repairs (cont)

• Note The following measures listed in the
  handbook are not approved for installation in the
  Weatherization Program
• Vapor barriers Section 3, Item 17
• Kitchen Range Exhaust Fan Section 3, Item 19,
  only install through the wall
• Wall Insulation Section 5, Only to be installed
  in conjunction with a wall repair, only roll
  insulation to match existing insulation, minimum
  R-11, maximum R-19.

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Abbreviations

• AAMA - Architectural Aluminum Manufacturers
  Association
• AGA - American Gas Association
• AHDD - Annual Heating Degree Days
• ANSI - American National Standard Institute
• NWWDA - National Wood Window and Door Association
• ASME - American Society of Mechanical Engineers
• ASTM - American Society of Testing Materials
• CFR - Code for Federal Regulations
• F.S. - Federal Specifications
• GE - General Electric
• HVAC - Heating Ventilation and Air Conditioning

• NEC - National Electric Code
• NEMA - National Electrical Manufacturers
  Association
• NFPA - National Fire Protection Association
• NFAV - Net Free Area of Venting
• NFV - Net Free Venting
• PSI - Pounds per Square Inch
• P/T - Pressure Temperature
• U.I. - United Inches width length in inches
• UL - Underwriters Laboratories
• U.V. - Ultraviolet

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WAP Sections

• Section 1 Caulking Sealant Standards
• Section 2 Weather-stripping Standards
• Section 3 Ceiling Insulation Under Attic Space
• Section 4 Floor Insulation Standards
• Section 5 Wall Insulation
• Section 6 Water Heater Pipe Insulation
• Section 7 Duct Insulation Standards
• Section 8 Water Heater Insulation Standards
• Section 9 Storm Windows Doors Standards
• Section 10 Replacement Doors Windows
• Section 11 Glass Replacement Standards
• Section 12 Electrical Outlet Switch Gaskets
  Standards
• Section 13 Low-Flow Showerhead Standards

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I. Lead-Safe Weatherization Policy and Procedures

• WAP Subgrantees shall consider lead-based paint
  issues on all weatherization projects. Unless
  the agency knows for a fact that the residence
  was constructed post-1978 or knows that
  lead-based paint is not present in the residence,
  the agency must assume that lead-based paint
  exists and must determine the weatherization
  services to be provided and the associated
  Lead-Safe Weatherization (LSW) work practices to
  be employed to deliver those services.
• In order to comply with pertinent requirements
  imposed by other federal regulations, DCA
  recommends that Subgrantees use the following
  criteria for determining when lead-safe work
  practices are to be performed.

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Lead-safe work practices will be performed by an
Agency if

• The dwelling was constructed pre-1978, and
• The dwelling has not been determined to be
  lead-based paint free, and
• Either, the amount of disturbed lead-based
  painted surface exceed two square feet per room
  of interior surface, twenty square feet of
  exterior surfaces, or 10 of a small component
  e.g. window or the amount of lead-based paint
  dust that will be generated by the weatherization
  work exceed the ISHA defined airborne levels for
  lead.
• Clarifying note The two square feet per room of
  interior surface (the de-minimis rule) is a total
  of all disturbed surfaces in the room twenty
  feet is the total of all disturbed surfaces over
  the entire exterior including soffit and fascia.

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I. Lead-Safe Weatherization Policy and Procedures
(cont)

• When lead-based paint is presumed present, DCA
  has made the following determinations regarding
  the cost and need for lead-safe work practices.
• Minor Paint Disturbance
• Lead-safe work practices must be used whenever
  lead-based paint is disturbed. The work
  practices generally consists of wetting down pain
  to be disturbed and cleaning up when completed.
  However, when more that de minimis amounts of
  lead-based paint are disturbed (see next), a
  full-set of lead-safe work practices must be used.

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I. Lead-Safe Weatherization Policy and Procedures
(cont)

• Exterior Paint
• Lead-safe work practices on exterior paint are
  reasonable and modest as long as a childs
  regular play area is not near the work. Special
  precautions to protect the floor and furniture
  are not needed. Because each weatherization job
  in unique, the Coordinator must make a
  determination at the time of the audit whether
  the paint to be disturbed will exceed the
  de-minimis requirement. When making this
  determination on houses which are close to
  meeting the de minimis requirement, it is always
  better to plan for the use of a full-set of safe
  work practices.

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I. Lead-Safe Weatherization Policy and Procedures
(cont)

• Interior Paint
• Normally the full-set of lead-safe work
  practices on interior areas are cost effective
  only when the room is not carpeted and either the
  furniture can be easily removes or easily covered
  and cleaned. Often, this limits work to a
  bathroom, kitchen or hallway. In all cases, the
  number of rooms and the amount of paint disturbed
  should be kept to a minimum.

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I. Lead-Safe Weatherization Policy and Procedures
(cont)

• Step 1 Determine the Problem
• Presume that lead-based paint is present unless
  one of the following conditions apply
• The residence was built after 1977
• The owner or occupant provides a copy of an
  inspection report signed by a certified lead
  inspector that indicates no lead-based paint is
  present. The only legal method that an agency
  may know that a residence is built before 1978
  does not contain lead-based paint is through a
  report signed by a certified inspector. The
  owner must provide future tenants and/or buyers
  of the residence with a copy of the report.

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I. Lead-Safe Weatherization Policy and Procedures
(cont)

• Step 1 Determine the Problem (cont)
• Per item 1 above, asses whether the presumed
  lead-based paint is seriously deteriorated (i.e.
  that a workmans presence just walking around the
  residence is enough to stir up lead-based paint
  laden dust residues).
• If the presumed lead-based paint is seriously
  deteriorated, defer all weatherization work,
  document your decision, recommend that children
  in the home get a blood lead test, and contact
  local health department for guidance. See
  Section III for Postponement of work policy.

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I. Lead-Safe Weatherization Policy and Procedures
(cont)

• Step 2 Access the Extent of the Problem
• If it is presumed that lead-based paint exists
  but is not deteriorated, identify where paint may
  need to be disturbed in performing
  weatherization.
• If the dwelling will receive additional services
  (leveraging) through a HUD funded program,
  contact that program to see if it can perform a
  XRF or another testing method to determine if the
  paint is lead-based paint. Document results for
  owner and occupant of residence in a signed
  inspection report.
• Decide how to proceed
• If no lead-based paint is found, continue with
  full weatherization services
• If lead-based paint is found, determine that
  weatherization measures will be addressed and
  what surface would need to be disturbed and go to
  Step 3.

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I. Lead-Safe Weatherization Policy and Procedures
(cont)

• Step 3 Avoid Disturbing Any Lead-Based Paint
• Identify options to provide weatherization
  services without disturbing lead-based paint.
• Determine whether any options are practical and
  cost effective (300 limit per home for LSW) in
  achieving full weatherization benefits.
• If a practical cost effective option exists, go
  to Step 4 and/or Step 5 an implement that option
  using those lead safe work practices that may be
  needed to avoid disturbing lead-dust.
• If a weatherization service cannot practically be
  done on a cost effective basis without disturbing
  lead-based paint, then go to Section III,
  Postponement of Weatherization Services.

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I. Lead-Safe Weatherization Policy and Procedures
(cont)

• Step 4 Exterior Lead-Based Paint Disturbance
• Identify options to provide weatherization
  services by disturbing only exterior lead-based
  paint.
• Determine whether a childs play area consists of
  a porous surface such as sand, soil, or grass is
  within five feet of paint to be disturbed.
• If such a play area is found
• Ensure that the play area is more than five feet
  from the paint to be disturbed and
• Recommend to occupants that the play are be moved
  away from any lead-based paint (whether
  weatherization work is done or not)

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I. Lead-Safe Weatherization Policy and Procedures
(cont)

• Step 4 Exterior Lead-Based Paint Disturbance
  (cont)
• Determine whether an option can achieve the full
  weatherization benefits with no loss in
  effectiveness.
• If a practical option exists, implement that
  option using exterior lead-safe work practices
  provided at the WAP Statewide, June 2004, A
  Lead-Safe Weatherization training session.
• If a weatherization service cannot practically be
  done without disturbing only exterior lead-based
  paint, then go to Step 5.

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I. Lead-Safe Weatherization Policy and Procedures
(cont)

• Step 5 Narrow the Scope of Interior Lead-Based
  Paint Disturbance
• Identify options to do the project by disturbing
• As little interior lead-based paint as possible
  with the goal of getting the disturbance less
  than two square feet overall and less than 10 of
  an interior component of the interior lead-based
  paint and
• Interior lead-based paint in uncarpeted rooms
  that have
• Few items of furniture
• Furniture that can be easily moved or
• Furniture that has hard surfaces that can easily
  be cleaned
• Determine whether an option can achieve the full
  weatherization benefits with no loss in
  effectiveness

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I. Lead-Safe Weatherization Policy and Procedures
(cont)

• Step 5 Narrow the Scope of Interior Lead-Based
  Paint Disturbance (cont)
• If a practical option exists, plan on
  implementing the lead-safe work practices
  provided at the WAP Statewide, June 2004, A
  Lead-Safe Weatherization training session in as
  few rooms as possible and
• Provide Pre Work Order Agreement notice to
  owner and occupants and a copy of the Protect
  Your Family From Lead In Your Home pamphlet as
  require by EPA
• If a weatherization service cannot practically be
  done without disturbing less than two square feet
  of interior lead-based paint or less than 10 of
  an interior component in carpeted rooms with many
  pieces of furniture that cannot be easily moves
  or cleaned, than do not provide the specific
  weatherization service. See Section III,
  Postponement of Weatherization Services.

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I. Lead-Safe Weatherization Policy and Procedures
(cont)

• Step 6 Pre Work Order Agreement, EPA Pamphlet
  and an Inspection Report
• Whenever weatherization work is going to be
  performed on a dwelling, the following documents
  will be provided to the client prior to
  scheduling the work
• Give an EPA Pamphlet entitled Protect Your Family
  From Lead In Your Home, to the owner and adult
  occupant of the residence between 5 and 30 days
  before the work begins
• When the EPA Pamphlet is delivered, the client
  must signs the Pre Work Order Agreement form
  before any work can be coordinated. This form
  acknowledges that the owner has received the EPA
  Pamphlet and outlines the type of weatherization
  service to be performed.

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I. Lead-Safe Weatherization Policy and Procedures
(cont)

• Step 6 Pre Work Order Agreement, EPA Pamphlet
  and an Inspection Report (cont)
• If there is an XRF testing performed by the
  leveraging source
• Obtain a lead inspection report summarizing the
  results of the XRF tests.
• Give a copy of the lead inspection report to the
  owner and adult occupant of the residence.
• Inform the owner by certified letter that the
  owner must provide a copy of the report to future
  tenants and buyers.

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II. Lead-Safe Weatherization Work Practices

• All Subgrantees shall reference the Lead-Safe
  Weatherization (LSW) work practices as provided
  in the information and handouts at the WAP
  Statewide, June 2004 A Lead-Safe Weatherization
  training session whenever known or presumed
  lead-based paint is to be disturbed. Please note
  that in the situation where weatherization will
  be performed in conjunction with another federal
  funding source, which will require additional
  work practices (exceed the de minus rule of the
  5,000 threshold), then the work will be covered
  by the HUD rule.

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II. Lead-Safe Weatherization Work Practices (cont)

• Note DOE Weatherization funding may not be used
  for lead abatement activities and there is a 300
  limit per dwelling for performing LSW activities.
  For any leveraging partnerships with another
  federal funding source, there should be a clear
  understanding of this restriction by DOW to avoid
  any disallowed costs from being incurred by the
  subgrantee.

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III. Postponement of Weatherization Services

• Weatherization work my be postponed any time a
  Coordinator is unprepared to work with a
  lead-based paint environment, or until another
  agency has corrected the problem such that
  weatherization can be safely performed. In cases
  where extensive LSW would be necessary,
  subgrantees are encouraged to arrange with other
  organization, which are funded to do lead paint
  hazard control, to perform some of the more
  costly activities, such as entrance testing or
  clearance testing.

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III. Postponement of Weatherization Services
(cont)

• A coordinator may postpone weatherization work in
  whole or part as follows
• If the residence was built before 1978 and there
  are not sufficient personal or monetary resources
  to properly implement the required lead safe work
  practices.
• If the required safe work practices would be so
  extensive that the benefit of the weatherization
  measure is reduced to a point where it is no
  longer cost effective.
• Lead-based paint is present or presumed to be
  present, and it is so seriously deteriorated that
  a workmans presence just walking around the
  residence is enough to stir up lead based paint
  laden dust residues. If this situation occurs,
  the agency must
• Strongly recommend that children in the home get
  a blood lead test.
• Contact local health department for guidance

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III. Postponement of Weatherization Services
(cont)

• If, after going through the process described
  above, a weatherization service cannot
  practically be done without disturbing less than
  two square feet of interior lead-based paint,
  then the Coordinator must send via certified
  mail, a Postponement of Weatherization Services
  Notice to the client (in the case of a rental
  dwelling, also the landlord) outlining
• The reason for the postponement, i.e. that a
  situation outside of the scope of the program
  exists that prohibit weatherization work from
  beginning until that situation is address.
• What specific actions need to be taken by the
  client to rectify the situation.
• This is a postponement only and after the
  corrective action is completed, the client may
  re-apply for weatherization services. The State
  WAP office should also be sent a copy of this
  notification.

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IV. Liability Insurance

• WAP Subgrantees must acquire adequate coverage
  to protect the subgrantees in the event of an
  incident while performing weatherization work in
  a home with (or presumed) lead-based paint. The
  DOE definition of adequate coverage includes
  both contractors liability insurance to protect
  against poor workmanship and liability insurance
  to protect against incidental disturbances of
  environmental pollutants like lead-based paint
  dust, known as Pollution Occurrence Insurance
  (POI).

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IV. Liability Insurance (cont)

• Therefore, commencing October 1, 2004, all
  weatherization subgrantees must have in effect,
  Pollution Occurrence Insurance coverage for
  performing Lead Safe Weatherization (LSW)
  activities. Costs for POI will be an allowable
  program expense and prorated per home
  weatherized.
• If a subgrantee does not have existing POI
  coverage, they should contact their insurance
  agent for a quote. It is important when
  procuring POI to demonstrate to the insurer the
  limited nature of the paint disturbance and the
  precautions being taken to avoid liability. If
  POI is locally unattainable, or the cost is
  extremely excessive, there is a national carrier
  (American Safety of Atlanta) through who POI may
  be attainable. The contact is available upon
  request to the state office.

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V. Funding Considerations

• Testing for lead-based paint where it is related
  to the installation of energy efficiency measure
  is an allowable expenditure of DOE funds.
  However, these expenditures are considered health
  and safety cost and must be within the
  Subgrantees health and safety budget. The
  current health and safety limit is 600 per
  dwelling.
• In pre-1978 houses where the presence or absence
  of lead-based paint has not been determined,
  testing for lead-based paint could be more cost
  effective than the presumption of lead. If the
  anticipated energy efficiency work involves
  disturbing more than the minimum amount of
  painted surfaces, then ruling out the presence of
  lead in paint would save the time and costs
  associated with performing LWS.
• Each subgrantee Coordinator must make this
  determination on a house-per-house basis.