Pre Proposal Forum

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Dr. P. Phillips Orlando Performing Arts Center
Pre Proposal Forum Networking Meeting May
13, 2008
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WELCOME

• Kathy Ramsberger
• DPAC PRESIDENT

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DPAC MISSION

• Provide a SHOWCASE for regional arts groups.
• Create a great MULTI-CULTURAL center for artistic
  
• excellence.
• Develop a center of ARTS EDUCATION for children
  and
• adults alike.
• Establish a premier DESTINATION for Floridians
  and
• tourists.
• Build a WELCOMING place that strengthens
  community
• PRIDE.

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Forum Focus

• Construction Manager at Risk
• Wayfinding Graphics Consultant
• Audio/Video Consultant

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Todays Line Up

• M/WBE Participation and Guidelines
• Veronica Anderson- Anderson Associates, M/WBE
  Consultant
• 2. Teaming Opportunities
• Carlos Barrios- Baker Barrios Architects, Lead
  Principal
• 3. Construction Manager at Risk RFP
• Mark Chenoweth Hines, VP Conceptual
  Construction
• 4. Wayfinding Graphics Consultant Audio/Video
  Consultant
• Mike Woollen- HKS Architects, Overall Project
  Manager
• Introductions
• Networking

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Veronica Anderson M/WBE Consultant Anderson and
Associates, P.A.
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Minority/Women Business Enterprises

• A responsive proposal shall respond to how the
  Proposer will comply with the M/WBE Program and
  The City of Orlando Blueprint
• Minority/Women Business Enterprise Participation
• The project will comply with the City of
  Orlando's Chapter 57 Code for the contractual
  participation of
• 18 Minority Business Enterprises
• 6 Women Business Enterprises.
• Additionally, the Code requires 18 Minority and
  6 Women employment on the
• project
• The Production Architect, HKS, Inc./Baker Barrios
  Architects, Inc. has established goals for M/WBE
  Participation for these design packages
• The Developer, Hines, has established goals for
  M/WBE Participation for the Construction
  Management services
• The M/WBEs must be certified by the City of
  Orlando or Orange County

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Minority/Women Business Enterprises

• M/WBEs are encouraged to compete as the Prime
  Consultant
• Non-M/WBEs are encouraged to joint venture,
  subcontract or create associations with certified
  M/WBE firms 
• Exclusive relationships with certified M/WBE
  firms are strongly discouraged

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The City of Orlandos Blueprint

• Blueprint for Using Community Venues to
• Create a Sustainable Economic Impact
• establishes goals to
• Assist the development and support of local,
  small and historically
• disadvantaged businesses as an important aspect
  of the continuing
• growth and development of the community
• Develop a local workforce initiative to provide
  trained workers
• Collaboratively work with the community
  stakeholders to identify and
• explore long-term business opportunities in the
  affected areas
• Explore the creation of local vendor
  development/mentor programs
• through partnerships with Contractors,
  Consultants, Vendors and
• Community Based Organizations
• Firms must address how they will comply with the
  Blueprint requirement

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Resources to Gather Information Assistance
Blueprint Office Janeiro R. Coulter, Special
Projects Manager Orlando Venues Project
Office City of Orlando Mailing P.O. Box 4990,
Orlando, FL 32802-4990 Physical 450 S. Orange
Av, Ste 150, Orlando, Fl 32801 407.246.3180
Telephone [phone] Fax [phone]
cell Janeiro.Coulter_at_cityoforlando.net Blueprint
Hotline [phone] Venues.blueprint_at_cityoforlan
do.net
M/WBE Consultant Veronica Anderson, Principal in
Charge Susan Brosch, Project Manager Anderson
and Associates, P.A. 805 S. Kirkman Road, Suite
204 Orlando, FL 32811 407-843-9901
Telephone [phone] Fax Veronica_at_andersonandass
ocpa.com Susan_at_andersonandassocpa.com
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DPAC GUIDING PRINCIPAL No Influence by
Responders/Bidders
Any responders/bidders, either directly or
indirectly through any third party, attempting to
contact any member of the Board of Directors of
the Corporation or any government official
(elected or appointed) in an effort to influence
the selection process for contracts to be awarded
or entered into by the Corporation may be
immediately disqualified.
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Carlos Barrios Lead Principal Baker Barrios
Architects, Inc.
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TEAMING PROCESS

• Teaming Mentoring Opportunities
• Local Participation
• Diversity

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Mark Chenoweth VP Conceptual Construction Hines
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DPAC Construction Manager (CM)

• Construction Manager At Risk GMP contract
• CM selected during Design Development
• Two step selection process will be complete in
  September 2008
• CM participates actively during Design
  Development and the completion of Construction
  Documents
• CM will manage the subcontractor selection
  process
• CM is responsible for all construction activities
  through final completion

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CM Selection Process

• Two Steps
• Request for Proposal Part 1
• Project scope description
• Form of Contract
• Form of General Conditions
• Preconstruction schedule
• Request for Proposal Part 2
• Schematic level design documents

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CM Selection ProcessRFP Part 1

• Requirements
• Experience of the firm and key staff
• Exceptions to draft contract and general
  conditions
• M/WBE commitment (minimum 24)
• Financial strength and bonding capacity
• Safety record
• LEED experience
• BIM experience
• Preconstruction capabilities
• Shortlist to three firms following evaluation of
  RFP Part 1 responses
• DPAC Procurement Committee will select the
  shortlist based on scoring system to be defined
  in the RFP

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CM Selection ProcessRFP Part 2

• Requirements
• General Conditions and Lump Sum Fee proposal
• Detailed construction schedule
• Site logistics plan
• Detailed staffing plan
• Project safety plan
• Detailed plan to achieve Blueprint and M/WBE
  goals
• Interviews / Evaluation
• Formal presentation
• Follow-up interviews
• Possible site visits
• Selection by DPAC Procurement Committee

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CM Selection ProcessRFP Part 2

• Selection Criteria
• Experience / Staffing
• Blueprint and M/WBE commitment
• General Conditions and Fee proposal
• Proposed revisions to contract and general
  conditions
• Approach to the project schedule, logistics
  plan, staffing, safety, etc.
• All information received in responses to RFP
  Part 1 or RFP Part 2 will be considered in the
  final selection

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CM Selection Process

• Key Dates (all dates are subject to change)
• June 17 RFP Part 1 available on DPAC website
  (www.orlandopac.org)
• July 10 RFP Part 1 responses due
• July 15 Procurement Committee determines
  shortlist
• July 17 RFP Part 2 distributed to selected
  shortlist
• August 12 RFP Part 2 responses due
• August 13 27 Interview period
• August 28 Procurement Committee selects CM
• September Approval at City Council meeting

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CM Selection Process
Questions regarding Construction Manager at Risk
must be sent by email to Hines, c/o Mark
Chenoweth at mark_chenoweth_at_hines.com
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Michael Woollen Overall Project Manager HKS
Architects, Inc.
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PROJECT DESIGN TEAM
Dr. P. Phillips Orlando Performing Arts Center
Hines Development Manager
Donnell Consultants, Inc. Cost Consultants
Anderson Associates, P.A. M/WBE Consultants
Production Architect Team
Baker Barrios Architects Production Architect
Barton Myers Assoc. Design Architect
HKS Architects, Inc. Production Architect
Current Round of Sub-Consultant Selection
Selected Sub-Consultants
Next Round of Sub-Consultant Selection
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PROJECT DESIGN TEAM
Dr. P. Phillips Orlando Performing Arts Center
Hines Development Manager
Donnell Consultants Inc. Cost Consultants
Anderson Associates, P.A. M/WBE Consultants
Production Architect Team
Baker Barrios Architects Production Architect
Barton Myers Assoc. Design Architect
HKS Architects, Inc. Production Architect
Current Round of Sub-Consultant Selection
Selected Sub-Consultants
Next Round of Sub-Consultant Selection

• Theater Consultant Theatre Projects
• Acoustics - Artec
• MEP TLC w/ Arup
• Structural TLC w/ Arup
• Landscape/Urban Design - Murase
• Civil Engineering / Survey WBQ/Lochrane
• Code Hughes Assoc.
• Geotechnical Universal Engineering
• Building Envelope Consultant CDC
• Elevator Consultant Persohn/Hahn
• Architectural Lighting Consultant HLB Lighting
• ADA / Accessibility Consultant - Accessology
• Sustainability Consultant Green Building
  Services
• Reprographics/Document Mgmt. Winter Park Blue
  / LDI

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PROJECT DESIGN TEAM
Dr. P. Phillips Orlando Performing Arts Center
Hines Development Manager
Donnell Consultants, Inc. Cost Consultants
Anderson Associates, P.A. M/WBE Consultants
Production Architect Team
Baker Barrios Architects Production Architect
Barton Myers Assoc. Design Architect
HKS Architects, Inc. Production Architect
Current Round of Sub-Consultant Selection
Selected Sub-Consultants
Next Round of Sub-Consultant Selection

• Wayfinding Graphics Consultant
• Audio/Video Consultant

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PROJECT DESIGN TEAM
Dr. P. Phillips Orlando Performing Arts Center
Hines Development Manager
Donnell Consultants Inc. Cost Consultants
Anderson Associates, P.A. M/WBE Consultants
Production Architect Team
Baker Barrios Architects Production Architect
Barton Myers Assoc. Design Architect
HKS Architects, Inc. Production Architect
Current Round of Sub-Consultant Selection
Previously Selected
Sub-Consultants
Next Round of Sub-Consultant Selection

• Building Controls
• FFE
• Window Washing
• Food Service
• Enhanced Commissioning
• Wind Studies

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CONSULTANT RFP PROCESS

• RFPs Available
• DPAC Web site www.orlandopac.org
• RFP Package
• Project Overview and Submittal Requirements
• M/WBE Goals (30)
• Scope of Services
• Prime Agreement (to be attached to consultant
  agreement)
• Draft Architect-Consultant Agreement
• Preliminary Project Schedule
• Current Plan Concepts
• Current Round of Proposals
• Due June 5, 2008 by 100 pm at the office of HKS
  Architects, Inc.
• Last Round of RFQs/RFPs Expected in
  July-August, 2008

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CONSULTANT RFP PROCESS

• Two Types of Submittals
• RFQs for Consultants That Fall Under Floridas
  CCNA Qualifications Only 2-Step
  Selection Process Shortlist and Interviews
• RFPs for Consultants That Do Not Fall Under
  Floridas CCNA Process Qualifications and Fee
  Proposals No Shortlist and Interviews Required
• The Graphics and A/V submittals will be RFPs.
• Proposed Consulting Team Including Contracting
  Entity
• Consultants Credentials
• Proposed M/WBE Participation Including Teaming
  Arrangements if Applicable
• Fee Proposal
• Send Questions by Email to HKS, c/o Mike Woollen
  at mwoollen_at_hksinc.com

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CONSULTANT RFP PROCESS

• Clarifications from QA and all Addenda will be
  Posted on DPAC Web site
• Proposals will be Reviewed by the Selection
  Committee representatives of DPAC, Hines,
  Anderson Associates, Barton Myers Associates,
  and HKS/Baker Barrios
• All Consultants will contract directly with HKS
  Architects, Inc.

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Questions Answers
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Introductions Networking
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For More Information Visit www.orlandopac.org