Due to the focused nature of the topic covered, amount of material to be covered and limited time we

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EWGA CHAMPIONSHIP SERIESTraining for Chapter
Championship Directors
Due to the focused nature of the topic covered,
amount of material to be covered and limited time
we have together, questions that arise of
interest to all, will be collected. Since the
session is being recorded, attendees will be
muted during the training session. If you
experience technical difficulties, please submit
questions via the Q A area or the Chat area
located on the right hand side of your computer
screen during the web conference. If you have
questions specific to a situation within your
Chapter, you are encouraged to contact the
Chapter Development Team at 866-423-8980 or your
Sectional Director for personal assistance.
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EWGA CHAMPIONSHIP SERIESTraining for Chapter
Championship DirectorsPresenter Stephanie
JenningsEWGA Championship DirectorEWGA Director
of Golf Programs
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Welcome to the EWGA WebEx training session for
Chapter Championship Directors (CCD). During the
presentation I will reference the Chapter
Championship Manual and its appendices, so please
have these documents available during the
presentation. If you have not downloaded the
Chapter Championship Manual, you may do so by
logging in to the Members Only site of
www.EWGA.com, then follow the instructions
belowClick on Leadership Links (left hand
side)Scroll down and click on the view complete
documents archive link (right hand side)Scroll
down and click on the EWGA Championship folder.
In this folder you will find the Chapter
Championship Manual folder. This is only a
presentation session. Questions regarding
material in the presentation may be addressed at
the two Q A sessions following this
presentation or via email at championship_at_ewga.com
. If you wish to enroll in the Chapter
Championship Q A WebEx sessions, please visit
https//ewga-events.webex.com Once again,
welcome, and thank you for taking advantage of
this great member benefit. Lets begin the
training
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TRAINING TOPICS

• ROLE of Chapter Championship Director
• EWGA Championship Structure
• Chapter Championship Manual

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ROLE of CHAPTER CHAMPIONSHIP DIRECTOR (CCD)

• Chair of the Chapter Championship Committee
• Pride in the EWGA Championship
• App. A CCD Position Description
• Establish and meet important due dates for each
  administrative step.
• App. G Checklist of due dates

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EWGA CHAMPIONSHIP STRUCTURE

• Largest Womens Amateur Golf Tournament in the
  World.
• 3 stages
• Chapter Championship 18-hole qualifying round
• Hosted by each EWGA Chapter (Chapter Minimum
  Standard)
• Administered by CCD and Committee
• Semi-Final Championship 18 hole qualifying
  round
• Hosted by Association Headquarters (AHQ)
• Administered by AHQ and EWGA Championship
  Committee
• EWGA Championship Finals 36-hole final
• Hosted and administered by AHQ and EWGA
  Championship Committee

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EWGA CHAMPIONSHIP STRUCTURE

• Two Competitive Divisions
• Individual Stroke Play Gross Net competition
• Four-women Team Scramble Net competition,
  requires a total Team Computation Factor between
  4 and -4

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Changes to EWGA Championship Structure

• Based on recommendations from EWGA Championship
  Task Force
• Sections re-organized into 15 districts
• Districts divided into Bands based on geographic
  location
• North, South Central
• Maps on page 19 of CCD Manual
• Each District has an average of 8 Chapters
• Benefits
• Allows access to more golf courses since the
  participation numbers at each Semi-Final will be
  between 70-100
• Aids in reduced travel costs for Semi-Final
  competitors
• App. FF Chapter Semi-Final Deadlines

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CHAPTER CHAMPIONSHIP MANUAL APPENDICES

• How to use the Chapter Championship Manual
• Tournament administration details for CCD
• Manual is two parts
• 1. Step by step instructions Pages 1-19
• 2. Appendices A-FF

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How to conduct the Chapter Championship

• TOPICS COVERED in MANUAL
• Choose your Committee
• Select location, date, rain date, method of
  starting and negotiate details with golf course
  personnel
• Determine Registration deadline provide details
  to AHQ
• Distribute Participant Information sheets
  Registration forms to Chapter members
• Promote participation in Chapter Championship
• Order awards arrange for photography
• Review preliminary golf course arrangements with
  Golf Professional
• Receive and and process participant registration
  forms
• Send confirmation to participants
• Verify Handicap Index, calculate course
  handicaps, determine flights and scramble team
  computation factor
• Submit entry information to AHQ
• Complete tournament administration
• Organize the Rules meeting
• Lead Chapter Championship activities
• Report results to AHQ

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CHOOSE YOUR COMMITTEE

• Committee members should be qualified,
  responsible, and well-organized, as well as, have
  knowledge of basic rules and handicap functions.
• Chapter Championship Committee worksheet (App.
  I)
• Report names of Chapter Championship Committee on
  the Chapter Championship Information Sheet (App.
  H)
• Chapter Championship Committee Responsibilities
• Handicap verification
• Event Promotion
• Locate Rules Officials
• Acquire volunteers
• Refer to App. BB Committee Member Duties
  Responsibilities

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Select a Location, Date, (Rain Date), Method
of Starting

• Location must meet golf course criteria
  Yardage Slope
• Championship Flight, Flight 1, and Scramble-
  5,400 5,700 120-130
• Flights 2nd, 3rd, and 4th--- 4,800
  5,300 115-125
• please contact EWGA Championship Director if
  you are not able to meet this criteria
• Select a tournament date and rain date
• Chapter Championship date ranges and Semi-Final
  Registration deadlines App. FF Chapter
  Semi-Final Deadlines
• Rain date should be set no later than the close
  of registration date for Semi-Final registration
  date in your District.
• Determine method of starting
• A morning tee-time start is recommended
• Straight tee-times, Split tee, and Shotgun
  are all acceptable starting methods

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REGISTRATION DEADLINE REPORTING TO AHQ

• Set Entry Deadline
• Player registration Forms and entry fee payments
  received by AHQ ten (10) calendar days prior to
  the Chapter Championship.
• Set registration deadline for at least (14)
  calendar days prior to your event
• Submit Chapter Championship details to AHQ (App.
  H C.C. Information Form)
• Complete, Distribute Promote
• EWGA Championship Official Registration/Entry
  Forms for 2007
• (App. B U.S. Residents App. C Canadian
  Residents)
• Registration cover letter (App. D)
• Registration and Player Information Forms
  available on Chapter Website
• Distribute forms to members at least (6) six
  weeks prior to registration deadline.
• Promote, Promote, Promote

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WAYS to PROMOTE YOUR CHAPTER CHAMPIONSHIP

• At other Chapter Activities
• Through Flyers
• Networking Meetings
• Chapter Kick-offs and New Member Orientations
• Word of Mouth
• Chapter Website Newsletter use past
  participants testimonials
• Electronic Bulletin
• Host Get Ready to Compete event, 6-8 weeks
  prior to Chapter Championship

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Order Awards Arrange Photography

• Prizes or awards with EWGA logo may only be
  purchased through an EWGA licensed vendor.
• Current licensed vendors on EWGA.com
• Request for EWGA Logo Use Form
• Assign or contract photography duties

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REVIEW GOLF COURSE ARRANGEMENTS

• Preliminary discussions with the Golf
  Professional and/or Event Manager
• For Golf Course details use App. J Course
  Checklist
• Change in Course Slope Rating
• App. K Temporary Course Rating Adjustment

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RECEIVE PROCESS REGISTRATION FORMS

• Check Registration Form
• Tournament entry fee
• Proof of verifiable handicap index
• Indicate that handicap index is active and
  verifiable
• Photocopy each Registration Form
• Submit copies to AHQ and file originals for at
  least (3) three months following EWGA
  Championship Final.

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EXEMPT PLAYER STATUS GUIDELINES

• 1st Place Low Gross Low Net in each flight and
  1st Place Scramble Team
• Exempt players may chose to PLAY or COMPETE
• PLAY participate in Chapter Semi-Final
  Championships for fun or practice
• COMPETE intent to accept an award/place in the
  Chapter or Semi-Final Championship
• Exempt Stroke Play Champions handicap index on
  final registration date of Chapter Championship
  will determine flight
• Exempt Scramble Team
• Original four members from previous year
• Team computation factor - based upon individual
  handicap indexes on final registration date of
  Chapter Championship
• CCD will receive a copy of the EXEMPT
  competitors registration form

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MAIL ENTRY CONFIRMATION PACKAGES

• Confirmation packages provided to competitors
  within (5) five days of receipt of their
  registration forms.
• Packages should include
• Confirmation letter (Sample - App. M)
• Participant Information Form (App. E-Stroke Play,
  App. F-Scramble)
• Pace of Play Guidelines (App. AA)

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VERIFY HANDICAP INFORMATION

• Verify Handicap Indexes
• The handicap index as of the most recent handicap
  revision date prior to the Chapter Championship
  date will be the effective handicap index.
• USGA Handicap Revision Schedule can be located on
  the USGA website at http//www.usga.org/playing/h
  andicaps/understanding_handicap/handicap_revision_
  schedule.html
• Participants are required to have at least (3)
  eighteen-hole or (6) six nine-hole rounds posted
  to their handicap record for the current year.

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COURSE HANDICAPS

• Calculate for each Stroke Play competitor
• Resources to assist with calculations include
• EWGA website
• Course Handicap Calculator Handicap section of
  www.usga.org
• Course Handicap Tables in USGAs booklet Uncle
  Snoopy Wants You to Know How to Use Your
  Handicap.
• USGA Handicap System Reference Guide
• Sent to all EWGA Chapter Handicap Chairs in
  January

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DETERMINE STROKE PLAY FLIGHTS SCRAMBLE TEAM
HANDICAP

• Stroke Play assign flights by handicap index
• Scramble Handicap Index will determine
  individual computation factor
• Sum of individual computation factors will equal
  team computation factor
• Team Computation Factor shall not be greater than
  4 or less than -4
• Advancing participants must provide proof of
  verifiable handicap index or they will only be
  eligible for the GROSS competition.
• Remember you may not have competitors in all
  five flights

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SUBMIT ENTRY INFORMATION TO AHQ

• Registration materials must be received by AHQ at
  least (10) calendar days prior to your Chapter
  Championship. Overnight shipping recommended
• This package shall include
• Chapter Championship Summary Form (App. L) and
  electronic spreadsheet
• provided to CCDs prior to C.C. close of
  registration not official spreadsheet
• Copy of each players registration form
• A lump sum check for all EWGA Championship entry
  fees (35.00 per participant)

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COMPLETE TOURNAMENT ADMINISTRATION

• Master Electronic Spreadsheet sent from AHQ
  within (5) five days of receiving the
  Registration package.
• Prepare pairings Starting times/holes
• Stroke Play
• Competitors should be paired by Handicap Index
• Assign tee-times in order of flight
• Scramble Teams
• Draw for Tee-times
• Position before, between or after Stroke Play
  groups
• Mark Golf Course Prepare Hole Location Sheets
  (App. DD)
• Prepare Notice to Competitors (App. V)

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COMPLETE TOURNAMENT ADMINISTRATIONSCORECARDS
SCOREBOARDS

• Stroke play one scorecard per competitor
• Scramble Team one scorecard per team
• Scorecards should include - players name, event
  date, flight, course/team handicap, starting time
  and tee assignment.
• Scoreboards
• May be prepared by the golf staff
• Posted in a visible position

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PREPARE the RULES MEETING

• Outline for Rules Meeting App. W
• Attendance is optional, yet strongly recommended
  for all participants and caddies
• Schedule 1 hour for this meeting may be
  conducted on morning of Championship

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LEAD CHAPTER CHAMPIONSHIP ACTIVITIESON-SITE
REGISTRATION

• Player check-in area is easily identifiable at
  golf course
• App. N Sample Player Check-in List for Hdcp.
  verification
• Players confirm correctness of Handicap Index and
  either Course Handicap or Scramble Team
  Computation Factor
• Inform players about
• Starting time and tee
• Practice range privileges
• Location of scoring area scoreboard
• Location of awards presentation and food
  arrangements

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LEAD CHAPTER CHAMPIONSHIP ACTIVITIES START OF
COMPETITION

• For tee-time start
• Starter(s) properly located at starting hole(s)
  provide players with important information
  documents
• If possible, give final instructions at one time
• Appoint Lead Rules Official or committee to
  oversee play on course.
• Keep track of Pace of Play

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LEAD CHAPTER CHAMPIONSHIP ACTIVITIES INCLEMENT
WEATHER

• Suspension will occur if there is presence of
  dangerous weather conditions( i.e., lighting) or
  if Rules committee deems course unplayable
• Handicap index/team handicap will stay in effect
• May use nine hole scoring method (App. O)

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LEAD CHAPTER CHAMPIONSHIP ACTIVITIES SCORING

• Scoring Area
• Well-defined identifiable
• Players verify scores, report resolve any rules
  discrepancies and sign scorecards
• Once player leaves scoring area, scorecard can no
  longer be signed or abridged in any manner.
• Send scorecards to posting
• Stroke Play - Low Gross Low Net winners in each
  flight
• Refer to App. P for scoring sample
• Scramble Division NET competition only
• Settling Ties
• USGA Rules of Golf Appendix 1
• Keep a file of all records, including scorecards,
  for at least (3) three months following the EWGA
  Championship Finals.

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LEAD CHAPTER CHAMPIONSHIP ACTIVITIES WINNERS
AWARDS

• Focus on accuracy when determining winners
• Once results are finalized, prizes awards may
  be presented
• If applicable, announce and present awards at
  non-golf activity following competition
• Announce Scramble team winners before stroke play
  winners
• Intent/Decline to Advance Forms App. Q

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REPORT RESULTS TO AHQ

• Use Master Spreadsheet
• Check spreadsheet for completeness
• Submit within (5) five days of your Chapter
  Championship
• Intent/Decline to Advance Form App. Q return to
  AHQ within (5) five days following Chapter
  Championship
• Chapter Championship Recap Reports (App. S)
• Send within (14) fourteen days of Chapter
  Championship
• Tool for improving EWGA Championship

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ADVANCEMENT DETERMINATION

• First place winners are eligible to advance
• Use App. R in case 1st place winners decline
• Advance (2) two competitors from each flight and
  (1) Scramble team
• Scramble Substitution Form App. T

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THANK YOU As a reminder you may enroll in the
WebEx Q A sessions by visiting
https//ewga-events.webex.comHave a wonderful
season!Together we are better!
A Recording of this Session (Audio with
PowerPoint) Will Be Available in the Near Future