New Perspectives on Microsoft Office PowerPoint 2003 Tutorial 3

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Microsoft Office PowerPoint 2003

• Tutorial 3 Presenting a Slide Show

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Combine slides from existing presentations

• Existing slides can be combined with new slides
  to create new, updated presentations.
• You might need to change the style of the older
  slides to fit the new purpose of the
  presentation.
• Inserting existing slides saves time and effort.

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Existing slides will be inserted into this
presentation
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Insert slides from another presentation

• To create a new presentation using slides from an
  older presentation, start PowerPoint and select
  the Blank Presentation option, or open an
  existing presentation.
• To insert the slides from the older presentation,
  select Slides from Files on the Insert menu to
  open the Slide Finder dialog box.
• You might have to browse your directories to
  locate the older presentation
• Insert the entire presentation or only selected
  slides
• Click the Insert and Close buttons to return to
  the new presentation.
• When you save the new presentation, the slides
  you selected will be included

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The Slide Finder dialog box
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Slides copied from an existing presentation to
this one
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Create a custom design template

• A design template contains a color scheme,
  background, and attributes and format for text.
• You can also create your own template.
• Select a standard color scheme or create your own
• Create a custom background using a gradient fill,
  where one color blends to another, or a texture,
  such as parchment or canvas
• View the Slide Master to modify the font and text
  alignment used in all the slides

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The Slide Design Task Pane
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The Title Text Color dialog box
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The Fill Effects dialog box
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Modify placeholder fonts
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Change bullet styles
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A slide with the modified fonts and bullets
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Apply graphics images to slides

• Quality graphics and appropriate sound effects
  can add interest for the audience.
• Poor choices can ruin a slide presentation,
  regardless of the quality of the design or
  content.
• Scanned images, such as photographs or logos, can
  be inserted and sized like any picture.
• Digital cameras or graphics software applications
  can be used to create images to add to a slide.
• Images are inserted by clicking the Insert
  Picture button on the Drawing toolbar, and then
  locating the image using the Insert Picture
  dialog box.

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A slide with a graphic inserted
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Save the custom design template

• When the presentation format portrays the look
  you want, save it as a design template.
• To save the design template
• Click the File menu
• Click the Save As option
• Specify a name for the template and then select
  the file type Design Template
• PowerPoint will automatically select the
  Templates folder as the storage location,
  enabling you to select it as a template for
  future presentations.

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Add sound and/or video clips to slides

• Video and sound clips can also be added to a
  slide to spice up the presentation
• Click the Insert menu and then click Movies and
  Sounds
• You can then select Movie from File or Sound from
  File to select the type of clip you want to add
• Movies and sounds can be inserted to play
  automatically, or at the presenter's request.
• Sound files are usually wave (.wav) or MIDI
  (.mid) files.

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A slide with a video and audio clip
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Add a textured background

• A textured background can be added to a
  presentation to provide a very striking
  appearance to the presentation.
• PowerPoint comes with several pre-formatted
  textures that can be selected to spice up any
  presentation.
• To add a textured background to a specific slide,
  select the slide, click the Format menu, and
  click the Background option to open the
  Background dialog box.
• Click the Background fill list arrow in that
  dialog box, and select Fill Effects to open the
  Fill Effects dialog box.

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Apply a texture to a slide

• In the Fill Effects dialog box, click on the
  Texture tab to display the textures provided by
  PowerPoint.
• Select the texture you want to use and click the
  OK button.
• When you return to the Background dialog box,
  click the Apply button to add the selected
  texture to your selected slide.

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The Texture tab of the Fill Effects dialog box
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A slide with a textured background
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Create a graph and an organization chart

• Graphs and charts present complicated information
  in a easy-to-understand format.
• PowerPoint provides a special slide layout for a
  slide with text and a chart.
• When you double-click on the chart placeholder,
  PowerPoint will insert a sample graph and
  display a datasheet.
• The datasheet, which looks similar to an Excel
  spreadsheet, enables you to add data and labels.
• An organization chart is a diagram, made up of
  boxes and lines that represent the hierarchy of
  positions within a company or organization.

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A datasheet and its graph
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The Chart Type dialog box
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A slide with an organization chart
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A completed organization chart
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Apply slide transitions to a presentation

• One way to liven up a presentation is to add
  special effects such as slide transitions.
• Slide transitions change the way one slide
  appears on the screen to replace the current
  slide.
• Slides can fade in and out, or slide in from one
  side of the screen, or many other possible
  effects.
• You can select several or all of the slides when
  you choose a transition to apply.
• From slide sorter view, click the Transition
  button to display the Slide Transition Task Pane,
  and then select the effect you want to apply to
  the selected slides.

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Use animation effects on slides

• Animation can be used to make text or images
  appear in some pre-determined sequence to grab
  the audience's attention.
• To apply animation, you use the Custom Animation
  Task pane.
• If you apply more than one special effect to a
  slide, you might need to adjust the order in
  which the events occur.
• Take care not to overdue these effects. An
  audience can grow weary if the effects are used
  to excess.

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The Custom Animation Task Pane
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Change the animation sequence
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Prepare a presentation to run on another computer

• PowerPoint Viewer is an application you can save
  to disk and install on other computers.
• Viewer enables you to view, but not modify, a
  slide presentation on computers without
  PowerPoint.
• To prepare your slide presentation to "travel" to
  another computer, run Package for CD. It will
  prepare as many disks as necessary to hold the
  PowerPoint Viewer files and a copy of the
  presentation.
• Embed the fonts in the presentation so they will
  be available regardless if the computer you use
  to view the presentation has the fonts installed.