Microsoft Office 2003- Illustrated Introductory, Premium Edition - PowerPoint PPT Presentation

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Microsoft Office 2003- Illustrated Introductory, Premium Edition

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Title: PowerPoint Presentation Author: David Beskeen Last modified by: Karen Created Date: 10/23/2001 1:11:30 AM Document presentation format: On-screen Show – PowerPoint PPT presentation

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Title: Microsoft Office 2003- Illustrated Introductory, Premium Edition


1
Microsoft Office 2003- Illustrated Introductory,
Premium Edition
Creating
  • a Presentation

2
Objectives
  • Plan an effective presentation
  • Enter slide text
  • Create a new slide
  • Enter text in the Outline tab
  • Add slide headers and footers

3
Objectives
  • Choose a look for a presentation
  • Check spelling in a presentation
  • Evaluate a presentation

4
Planning an Effective Presentation
  • When planning a presentation, it is important to
  • Determine the presentation purpose
  • Determine and outline the message
  • Determine the audience and delivery location
  • Determine the best output
  • Determine the presentation look
  • Determine if any additional materials are needed

5
Planning an Effective Presentation (cont.)
Outline of presentation content
6
Planning an Effective Presentation (cont.)
  • Using templates from the Web
  • You can create a presentation with PowerPoint
    templates or templates found on the Web
  • Click the Templates on Office Online hyperlink on
    the New Presentation task pane to locate a
    template on the Web
  • Save the template in PowerPoint

7
Entering Slide Text
  • Each time you start PowerPoint, a new
    presentation opens
  • A new blank title slide appears in Normal view
  • Title slide has two text placeholders, the title
    placeholder and the Subtitle text placeholder
  • Click the placeholder and type to enter text

8
Entering Slide Text (cont.)
  • After text is entered into a placeholder it
    becomes an object
  • An object is any item on a slide that can be
    manipulated
  • Objects are the building blocks that make up a
    presentation slide
  • The Insertion point, a blinking vertical line,
    indicates where text appears
  • A selection box, the slanted line border around a
    placeholder, indicated that the placeholder is
    ready to accept text

9
Entering Slide Text (cont.)
Selection box
Title placeholder
Insertion point
Subtitle text placeholder
10
Entering Slide Text (cont.)
  • Using Speech Recognition
  • Speech recognition technology lets you enter text
    and issue commands by talking into a computer
    microphone
  • An Office feature that is set up through
    Microsoft Word
  • Use the Training Wizard to teach the Speech
    Recognition module your voice

11
Creating a New Slide
  • To help create a new slide, PowerPoint has 27
    predesigned slide layouts
  • A slide layout determines how all of the elements
    on the slide are arranged
  • Slide layouts have a variety of placeholders for
    different objects
  • Text, clip art, tables, charts, diagrams
  • Body text placeholder used for bulleted lists

12
Creating a New Slide (cont.)
Slide Layout placeholders
13
Creating a New Slide (cont.)
New slide thumbnail
Slide Layout task pane
Current slide layout
14
Entering Text in the Outline Tab
  • Use the Outline tab when you want to focus on the
    presentation text
  • Enter text as you would on the slide
  • The outline tab displays text in outline form
    with headings (slide titles) and subpoints (body
    text)
  • Body text is indented under the slide title

15
Entering Text in the Outline Tab (cont.)
Slide title
Body text
New slide icon
16
Adding Slide Headers and Footers
  • Common header and footer text is a company name,
    product name, the data, and the slide number
  • Can only add footer text to slides
  • Can add header and footer text to notes and
    handouts
  • Header and footer information is visible when you
    print the presentation

17
Adding Slide Headers and Footers (cont.)
Footer text symbols
18
Adding Slide Headers and Footers (cont.)
  • Entering and printing notes
  • You can add notes to your slides when you want to
    remember certain facts
  • Notes do not appear on the slides themselves
  • Use the Notes pane to enter notes
  • Print notes (or blank lines) by selecting the
    Notes Pages option in the Print dialog box

19
Choosing a Look for a Presentation
  • PowerPoint provides a collection of design
    templates to help design the look of a
    presentation
  • A design template has borders, colors, text
    attributes, and other elements that you can apply
    to the slides of a presentation
  • Design templates can be modified
  • Can apply one or more templates to a presentation

20
Choosing a Look for a Presentation (cont.)
  • Using design templates
  • PowerPoint templates can be modified and saved
  • Create and save a new template
  • Begin with a blank presentation, then add the
    elements you want
  • PowerPoint saves a new template with the file
    extension .pot to the Office templates folder

21
Choosing a Look for a Presentation (cont.)
Slide Design task pane
Hyperlinks to open sub-task panes
Available templates
22
Checking Spelling in the Presentation
  • The spellchecker flags possible mistakes and
    suggests corrections
  • Checks the spelling of all words against the
    words in the electronic dictionary
  • Does not fix word-usage errors

23
Checking Spelling in the Presentation (cont.)
  • Checking spelling as you type
  • PowerPoint checks our spelling as you type
  • A red wavy line appears under a word that the
    electronic dictionary does not recognize
  • Right-click the word to correct the error
  • Add words to the dictionary

24
Checking Spelling in the Presentation (cont.)
Unrecognized word
Selected word from list
Alternate spellings
25
Evaluating a Presentation
  • A good presentation design involves preparation
  • An effective presentation is focused and visually
    appealing
  • Visual elements can strongly influence the
    audiences attention and interest

26
Evaluating a Presentation (cont.)
  • When evaluating a presentation, it is important
    to
  • Keep your message focused
  • Keep your text concise
  • Keep the design simple and appropriate for the
    content
  • Choose attractive colors
  • Choose easy to read fonts and styles
  • Use visuals to help communicate the presentation
    message

27
Evaluating a Presentation (cont.)
Audience impact from a visual presentation
28
Evaluating a Presentation (cont.)
Poor color contrast
Font size too small
Drawn objects serve no purpose
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