New Perspectives on Introducing Microsoft Office 2003 Tutorial 1

1
Using Common Features of Microsoft Office 2003

• Tutorial 1

2
Explore Microsoft Office 2003

• Microsoft Office 2003, or Office, is a collection
  of the most popular Microsoft programs.
• These programs share many features and therefore,
  it's easy to share information among them.
• The primary programs are
• The Word word processing program.
• The Excel spreadsheet program.
• The PowerPoint presentation graphics program.
• The Access database program.
• The Outlook information management program.

3
Start programs and switch between them

• To open a program, click the Start button on the
  taskbar and then use the All Programs menu.
• To open an Office program, you also can click the
  New Office Document command or the Open Office
  Document command on the Start menu.
• The New Office Document command will open the New
  Office Document dialog box, which you can use to
  create a new document in any of the Office
  applications.
• When you have two or more programs or files open,
  you can switch from one program or file to
  another by clicking the appropriate taskbar
  button.

4
Start programs using the Start button
5
New, blank Excel workbook
6
A new blank Word document
7
Switch between open applications
8
Common Window Elements
9
Use personalized menus and toolbars

• In each Office program, you perform tasks using a
  menu command, toolbar button, or keyboard
  shortcut.
• A menu command is a word on a menu that you click
  to execute a task.
• A toolbar is a collection of buttons that
  correspond to commonly used menu commands.
• Keyboard shortcuts are combinations of keys you
  press to perform a command.

10
Menus and toolbar characteristics

• The menus and toolbars in each Office program can
  change to learn your preferences.
• As you select menu commands and click toolbar
  buttons, the ones you use often are put on the
  short personal menu and on the visible part of
  the toolbars.
• The ones you don't use are hidden, but remain
  available through the double-arrow button on the
  menu and the Toolbar Options button on the
  toolbars.

11
Short, personalized menus
12
An expanded, full menu
13
The Toolbar Options list
14
Using Task Panes

• A task pane is a window that provides access to
  commands for common tasks youll perform in
  Office programs.

15
Save and close a file

• To keep a copy of your work for future use, you
  need to save it by giving it a filename.
• A filename should be descriptive of the content
  of the file
• Each filename will automatically have a file
  extension added that identifies the program in
  which the file was created
• You will use the Save As dialog box to choose a
  location to save the file
• Once you have saved your work, you can close the
  file by clicking the Close command on the File
  menu or the Close Window button on the menu bar.

16
The Save As dialog box
17
Open an existing file

• Once you have opened a program you can create new
  files or open existing ones.
• Files can easily be created or opened through the
  Open section of the Getting Started task pane.
• When you open a previously created file, you
  transfer a copy of the file from the storage disk
  to the computer's memory and it displays on your
  screen.
• While a file is open, you can view, edit, print
  or resave it.

18
The Open dialog box
19
Get Help

• Office Help is like a huge encyclopedia stored on
  your computer that contains information on how to
  use Office.
• To use Help, you can use the What's This? option
  within the Help menu.
• When this option is selected, you can get a brief
  description of any item on your screen by
  clicking your mouse pointer on it.
• If you want to know a button's name, you can move
  the mouse pointer over it to view its ScreenTip,
  which is a yellow box with the button's name.
• For more in-depth help, you can use the Office
  Assistant, which is an interactive guide to
  finding information from the Office Help system
  or the Ask a Question box located on the menu
  bar.

20
The Ask a Question Help option
21
The Help Task Pane

• Enables you to search the Help system using
  keywords or phrases.
• The Search Results task pane opens with a list of
  topics related to the keyword or phrase you
  entered.
• If you are connected to the Internet, you might
  see more search results stored online.

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Help Task Pane with Keyword
23
Search Results Task Pane and Help Window
24
Using Office on Microsoft.com

• Office on Microsoft.com is a Web site that
  provides access to additional Help resources.
• Access current Help topics, read how-to articles,
  and find tips for using Office.
• To connect to Office on Microsoft.com, youll
  need Internet access and Web browser such as
  Internet Explorer.

25
Using Office on Microsoft.com
26
Print a file

• There are two ways to print a file on which you
  are working
• 1. Press the Print button on the Standard
  toolbar to send your file to the printer using
  all the default settings
• 2. Select Print on the File menu, which will
  open the Print dialog box so that you can adjust
  the printer settings
• This is the preferred method if you are unsure of
  your settings or need to make adjustments.

27
The Print dialog box
28
Close files and exit programs

• You can exit most programs by clicking the Close
  button in the upper-right corner of the title
  bar, or by selecting the Exit command on the File
  menu.
• Either method will close both the file in which
  you are working as well as the program.
• If you have made any edits to a file, a dialog
  box will appear asking if you want to save your
  changes.
• Closing programs after you are done keeps your
  Windows desktop uncluttered, frees up your
  system's resources, and prevents data from
  accidentally being lost.