Project%20Kickoff%20Meeting - PowerPoint PPT Presentation

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Project%20Kickoff%20Meeting

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Project Kickoff Meeting Project Name Location Date OATours.com Project Kickoff Meeting Agenda Introductions (Review Agenda, Session Objectives, Ice Breaker exercise ... – PowerPoint PPT presentation

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Title: Project%20Kickoff%20Meeting


1
Project Kickoff Meeting
  • Project Name
  • Location
  • Date

2
Project Kickoff Meeting Agenda
  • Introductions (Review Agenda, Session
    Objectives, Ice Breaker exercise)
  • Client Executive/Sponsor Briefing(Business and
    Project Vision, Company culture and values,
    Client Organization)
  • IT Organization Briefing (Overview of IT
    organization, culture, values)
  • Project Approach (Project Life Cycle Process,
    deliverables (with samples), scope management,
    communications plan, project extranet)
  • Project Team Organization(Client and Development
    team roles and responsibilities, Team
    organization chart )
  • Project Vision (Vision for the Futire)
  • Risk Assessment (Identification and mitigation
    of key risks)
  • Measures of success
  • Next steps

3
Session Objectives
  • Define project team roles and responsibilities
  • Review project methodology and approach
  • Define project policies and procedures
  • Define measures of project success
  • Create a cohesive, successful, high-performing
    team

Are there any other objectives we should include?
4
Introductions
  • Your Name
  • Your Organization
  • Your Role
  • What is the most interesting thing you have ever
    done

5
Icebreaker World Map Exercise
  • Imagine a Map of the World (Mercator projection)
    on the floor
  • World Map on the next slide can be used for
    orientation
  • Place yourself where you were born (2 minutes)
  • The best place you have visited (1 minute)
  • A place you want to go but never have (1 minute)

6
N
7
Client Executive Briefing
  • Client Executive invited to speak for 30 minutes
    on
  • What are the strategic and business drivers for
    this project
  • Why is the project important to the organization
  • Vision of the Future
  • Specific objectives for the project
  • Measures of success
  • Client Company values and culture

8
Your Company/Organization Overview
  • Your History
  • Your Organization
  • Structure
  • People
  • Offices
  • Capabilities
  • Your Projects/Clients

9
Project Approach
  • Team1 presentation
  • Project Approach

10
Project Approach
  • Project Life Cycle Process
  • Deliverables (with samples)
  • Scope management
  • Communications Management
  • Project extranet

11
Project Team Organization
  • Team 2 presentation
  • Project Team Organization

12
Project Team Organization
  • Client and Development Team roles and
    responsibilities
  • Team Organization Chart

13
Project Vision
  • Team 3 presentation
  • Project Vision

14
Project Vision
  • Divide into mixed groups of 5 7 people max, and
    address the following questions
  • How will this project enable you to do business
    in 1 2 years from now
  • What will the day in the life look like for
    your customers and other stakeholders?
  • How will this project affect the organization?
    (Employees, culture, organization structure)
  • What are the Top 5 requirements for this project?
  • Working as a team, develop one of the following
  • A short play or skit demonstrating a future Day
    in the Life of stakeholders affected by this
    project
  • A few web pages (on flip charts) that illustrate
    future functionality
  • A Fortune magazine article written a year or two
    from now describing the merits of your project
  • A piece of art work illustrating your Vision of
    the Future

15
Risk Assessment
  • Team 4 presentation
  • Risk Assessment

16
Risk Assessment
  • Prepare a Risk Response Plan for the Top Five
    Risks on your project

17
Risk Response Plan OATours.com project
Date Risk Prob.(H/M/L) Impact(H/M/L) Mitigating ActionsAction By Target Date Status
1
2
3
4
5
18
Measures of Success
  • How do we measure the success of this project?
  • What are the factors that will help to achieve
    this success?

19
Next Steps
  • Determine the next steps(Actions, with target
    dates and assigned responsibilities).
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