How To Get A Job - PowerPoint PPT Presentation


PPT – How To Get A Job PowerPoint presentation | free to download - id: 7ed8f-ZDc1Z


The Adobe Flash plugin is needed to view this content

Get the plugin now

View by Category
About This Presentation

How To Get A Job


The George and Josephine Butler Polymer Research Laboratory Department of Chemistry ... Josephine Butler Polymer Research Laboratory Department of Chemistry ... – PowerPoint PPT presentation

Number of Views:402
Avg rating:3.0/5.0
Slides: 67
Provided by: jswo6
Learn more at:
Tags: job


Write a Comment
User Comments (0)
Transcript and Presenter's Notes

Title: How To Get A Job

How To Get A Job
  • Tips From The Experiences Of
  • Garrett W. Oakley
  • Department of Chemistry
  • University of Florida
  • May 19, 2005

  • Many of these point are my opinions that I have
    formed from my personal experiences
  • You do not have to follow all these techniques to
    be successful, but I believe the more you do, the
    better off you will be
  • Even if all techniques are consistently followed,
    it still may take 6-8 months to get a good offer
    Be patient!

Methods Of Attack
Attack The Job Search From Multiple Angles
  • Networking
  • Mass mailing/emailing
  • Using the UF CRC as a resource
  • On-campus career fairs
  • Company information sessions
  • Appling online (Mainly use internet as a search

Networking, Networking, Networking
  • Everyone you know is a network contact!
  • Former group members/Polymer floor members
  • Company employees you meet at career fairs and
    information sessions
  • Anyone interviewing you
  • Gator Club presidents
  • Your friends and family
  • Your doctor, dentist, hairdresser, etc.
  • It is up to you to maximize your time by
    prioritizing the people you talk with

What Is Networking?
  • You are NOT asking your contact for a job
  • You are asking them for advice
  • Your contacts may even be flattered that you are
    seeking their thoughts
  • Ask them if they know of any opportunities
  • Their company, other companies, people you should
    contact, advice on the job search, etc.

Networking Call Suggestions
  • Have a goal (and a backup goal)
  • Ex) Set up a time to talk, send a resume, make a
    contact within the company, etc.
  • If it is during the work day, they are busy
  • Always ask if now is a good time to talk
  • Dont reminisce
  • If the contact is not giving you much, ask them
    question about themselves and the company
  • Always thank them for their time and advice

Follow Up Or You Will Be Ignored
  • You have to actively follow up with each
  • Industry is slow at getting back to you,
    sometimes they do not even respond
  • Be active, but do not be pushy about things do
    not become a pest
  • Each time you contact someone, choose a date (2-3
    weeks away) as to next time you want to follow up
    with someone (if you do not hear from them) and
    put it on your calendar/organizational tool to
    remind you

Postal Mail vs Email
  • Postal Mail
  • Advantages
  • Have something tangible
  • Can use quality paper
  • Some people prefer it
  • You can show extra effort
  • Disadvantages
  • Some consider it outdated
  • People do not know what to do with a paper copy
  • Its slow
  • Need an address
  • Email
  • Advantages
  • Preferred by most people
  • Easy to forward
  • Its fast
  • Easy to print
  • Do not need an address
  • Disadvantages
  • Email is easily overlooked (or easily deleted)
  • They have to print

Message Use Both!
Treat Each Email Like It Is A Profession Letter
  • Put a heading at the top with the persons name,
    title, and company
  • Date is optional (it is email), but I think it
    make is look more professional
  • No typos or errors
  • If you are unsure, check it
  • Read everything over carefully
  • Have a nice signature with your contact info at
    the bottom of the email

UF Career Resource Center A Valuable Resource
  • The CRC is located on first floor of the Reitz
  • Their job is to help you find a job!
  • Use their resources
  • Attend workshops
  • Resume/cover letter critiques
  • Career fairs
  • Info Sessions
  • On-campus interviews

Campus Career Fairs
  • Have a one-minute commercial to sell yourself
  • Plan out what companies you want to see and
    research them beforehand
  • Get your bearing once you are there Do not
    start out with the companies that are most
    important to you
  • Very useful for making contacts

Company Info Sessions
  • This is a wonderful place to make network
    contacts and learn what the company is looking
  • The same people are often holding on-campus
    interviews the next day
  • Bring copies of your resume
  • Go with goals
  • Getting an on-campus interview (if you do not
    already have one)
  • Making network contacts

Applying Online Is Futile (But Necessary)
  • Most companies require that you complete this
    step (sometimes twice)
  • When you are talking to a potential employer
    (especially at career fairs), you are typically
    asked if you have already applied online It is
    nice to be able to say, Yes
  • Realize, however, that it is not a fruitful use
    of your time
  • You need to get your foot in the door another way

Getting Started
When Should You Start Looking?
  • I suggest allowing 2-3 semesters of looking if
    you want to start work shortly after graduation
  • Balance research and writing up with the job
  • Once you have defended, you are available to
    start in a few weeks notice Use this to your
    advantage if you can

The Polymer Floor Rolodex
  • This is a great place to start
  • Sarah has it on a electronic file
  • Not always up-to-date
  • Check addresses, titles, and company name at your
  • Be warned Incorrect or outdated information can
    be perceived as lack of research (lack of

Before Doing Anything, You Need
  • A solid cover letter
  • A solid resume
  • Seek several peoples advice on content
  • Your adviser
  • Group/Floor members
  • CRC employees

The Cover Letter
  • The purpose of the cover letter is to get the
    person to look at your resume
  • Format is subjective, but I like
  • Paragraph 1 State your interest and your
  • Paragraph 2 Sell yourself (most important part)
  • What make you stand out from everyone else?
  • Paragraph 3 Brief closing, restating interest

The Cover Letter
  • If it is too long, they likely will not read it!
  • Be on the brief side
  • Put someones name, address, and title on it
  • NOT Dear Sir/Madam or To Whom It May Concern
  • Make sure it is correct and up-to-date
  • Research and networking pays off!
  • However, an incorrect name (spelled wrong or
    outdated company name) is worse than no name at

The Resume
  • The purpose of your resume is to get an interview
  • Leave off the Objective (My opinion)
  • Unless you know exactly what type of job you want
    (in which case are limiting yourself), this can
    only hurt you
  • Put your strongest points on the first page
  • Your first page should be able to stand alone

The Resume
  • No longer than two pages for PhD level
  • I used to have three pages, and I got feedback
    from several companies that suggested a two-page
  • If publications are too long, I suggest that for
    an optional third page that you can offer to the
  • When applying online, text CV version can and
    should be longer
  • Create two versions, one to print and one to
    paste in online text boxes

Screening Interviews
  • The purpose of the screening interview is to get
    an onsite interview
  • Usually on-campus or by phone
  • Typically discuss your research
  • Mostly behavioral interview questions
  • Always have several questions ready to ask
  • Get them to talk about themselves

Onsite Interviews
  • The purpose of the onsite interview is get an
  • These are longs days It is difficult, but
    important to keep up your enthusiasm
  • Make every interview count Every has to like
  • You are being judge by people during the whole
    trip (even if there is a dinner)

Onsite Interviews
  • You generally give a 30-50 minute presentation
  • This is where people form their technical opinion
    of you
  • Your answering of the questions is (in my
    opinion) the most important part of the whole
    onsite interview
  • You undergo a series of interviews (each company
    is a little different)
  • Typically you see a mix of behavioral and
    technical questions

The Offer Game
  • Companies are hesitant to give an offer unless
    you already have an offer It helps to be able
    to say that you have one
  • Only tell them the company name if it is
    recognizable The more respected, the better
  • When asked if you have an offer, do not just say,
    No, if you actually do not say something like,
    I have interviewing with a variety of companies
    across the country, and a few have expressed
    significant interest in my skill set

The Offer Game
  • Follow up every lead, even if you are not
    actually interested in the position Being able
    to say you have an offer will make you more
    attractive (and confident)
  • Explore venues like
  • Small companies
  • Postdocs (industrial and academic)
  • Government positions
  • U.S. Patent Office was mine

Do Not Make This Mistake

The Offer Game
  • Once you have an offer in writing, you have some
    leverage with the company and even other
    companies (finally)
  • Let all the other companies you are still
    interested in know ASAP They may become more
    interested in you
  • Typically, once you receive one offer, you start
    receiving multiple offers Use offers as
    leverage in negotiating salary

Negotiate Salary At Your Discretion
  • Once you accept the offer, negotiations are over
    This is you only chance
  • Many people regret not negotiating salary before
  • All your raises are based on starting salary
  • An increase in starting salary of 2000-5000 can
    make a difference of 250,000 in your career
  • Take a class if possible Mark Lyden from Boeing
  • 2/3 people do not negotiate the other 1/3 is bad
    at it

Tips If You Do Negotiate Salary
  • Have a script and a plan
  • Were Close From Mark Lyden
  • My ideal salary is (I.O.7000) with a range of
    (I.O.2000) to (I.O.7000)
  • Never let the conversation go in a negative
  • Once they, say, No, immediately change the
  • Ask about the persons view of the company, the
    area, benefits, etc.
  • Then come back after he/she is more comfortable
    with you
  • If salary negotiations fail, you can try
    negotiating benefits, relocation, etc.

Preparing For Interviews
Research Always Helps
  • Companies view research as interest in the
    company (and consequently lack of research as
    lack of interest)
  • Know general knowledge about the company
  • Number of employees, revenue, place of
    headquarters, etc.
  • Find out the traits that the company values (This
    is what they are looking for) Generally found
    on the company website
  • Find areas of the company that you are interested
  • Learn about the contact persons background

The Companys Values/Mission Statement
  • These bits on the company webpage are gold to the
    job seeker
  • You need to fill your interview conversation with
    examples of how you exhibit these qualities
  • Have one good example for each value on the
  • Each company is different they value different
    skills in their employees depending on the
    company culture

Researching Someones Background
  • Dig into their background to in attempt to answer
    question like
  • What schools did they attend?
  • If they did a PhD, who did they work for?
  • What have they worked on?
  • What has been their career path?
  • What are their hobbies?
  • Being knowledgeable about your contact persons
    history works magic!

Researching Someones Background
  • SciFinder searches
  • Publications usually say what schools they
  • Google searches
  • Sometimes very fruitful/Sometimes not so much
  • See if their former research group(s) has an
    alumni page
  • Look to be able to ask intelligent questions
    about their background
  • It will show your interest in the company by
    being interested in them

Types Of Question
  • Technical questions
  • Mostly about your research
  • Behavioral questions
  • Specific situations
  • Classic questions
  • Your background, strengths, etc.

What Is A Behavioral Interview Question?
  • These questions are asked to get you to be
    specific about experiences you have had
  • They ask on the reasoning that your past behavior
    will be similar to your future behavior
  • Then they judge you on whether or not your past
    behavior will be a good fit with their company

Some Examples Behavioral Interview Questions
  • Give me an example of a time when you were on a
    team and someone was not pulling their weight?
  • Give me an example of a time when you exhibited
    leadership skills?
  • Give me an example of a time when a project you
    were working on failed?

Answers Behavioral Interview Questions With The
STAR Technique
  • S Situation Background information
  • T Task What needed to be done?
  • A Action taken What action did you take?
  • R Result What was the result?
  • Your answers should take approximately two
    minutes (no longer than five minutes)

You Cannot Prepare For All Possible Question
  • You must be able to think on the spot word
    choice is important
  • It is alright to take a minute to think through
    your answer
  • Do not just say the first thing that comes to
    your mind think about why they are asking the
    question and does your behavior in the answer fit
    into the company culture
  • The same situation can be described in two
    different ways, one perceived well, one not the
    only difference is word choice

How To Prepare for Behavior Questions
  • Find 8-10 stories from your past (more is even
    better) where you display the qualities that
    companies typically look for
  • You will be able to pick and choose from your
    library depending on the questions asked
  • You will find that many of your stories can be
    used to answer several different questions

You Will Need Situations That Cover The Topics
  • Conflict
  • Leadership
  • Teamwork
  • Problem solving
  • Disagreements with coworkers/boss
  • Stress
  • Persuasion
  • Risk taking
  • Contributing
  • Being overwhelmingly busy
  • Projects failing
  • Proud achievements

Practice Your Answers
  • Find websites with examples online (a google
    search on behavioral interview questions will
    produce several)
  • Make sure you have a story that fits for all of
  • Practice out loud until you are comfortable
    telling them

Also Have Answers To These Classic Questions
  • What are your strengths?
  • Be able to rattle off 4-5 on a whim
  • What is your interest in Company X?
  • How did you decide on Florida/your undergraduate
  • What salary are you looking for?
  • What are your hobbies?
  • Believe it or not, companies like well-rounded

Take An Interest In Your Interviewer
  • The best questions ask about their experiences
  • What is your education background/work history?
  • Why did you come to the company?
  • Why do you stay at the company?
  • How have you progressed at the company?
  • What is your role in the group?
  • What is the most exciting project you have worked
    on here?
  • People love to talk about themselves
  • You usually get good insight into what it is like
    to be an employee and the type of people they
    hire Think of it as a case study

Other Good Topics For Questions To Ask
  • The boss management philosophy
  • Your responsibilities
  • Your daily schedule
  • Measurement of success
  • Your top priorities in the position
  • Biggest challenge the group/company faces
  • Learning curve
  • Important projects
  • Future of the company
  • Routes for advancement
  • Handling conflict
  • Fostering a team environment
  • Retention at company
  • Things that separate this company from others

My Favorite Last Question
  • I want to be successful if I come to work here
  • What advice do you have for me?
  • These people are already successful
  • They are usually honest and talk from their own
  • I have gotten really good advice that I will
    surely use wherever I end up

Ending The Interview
  • Always get business card/contact information
  • Find out about the timeline How long will it
    take to hear back from them?
  • Thank them for their time and advice
  • Enthusiastically express your interest Leave on
    a positive note

In Preparing Your Onsite Interview Presentation
  • Gauge the amount of background for what is
    appropriate to the audience (A non-polymer
    chemist might not know what a step-growth polymer
  • I suggest a slide on why your project is useful
    to the world industry is application driven
  • Show as much as can of your contributions
  • If you worked on several projects, do not focus
    on one show that you tried different things

When Asked Questions At The Presentation
  • They will question/attack your work
  • It is important to be perceived as composed when
    under fire It a lot like the oral exam
  • Treat the people asking questions with respect by
    acknowledging that they are asking a good
    question (even if they are not)
  • I understand why you are asking that question
  • You make a good point, but

Less Obvious Resources
Gator Club Presidents
  • Great network contact if you are interested in a
    particular company in a particular area
  • Go to the Florida Alumni webpage
  • Click the link for Gator Clubs
  • Lists each president by area
  • The will help you make contacts with people in
    the area

Contacting Gator Club Presidents
  • Tell them of your interest in the company and
  • Ask if there are any UF alumni at the company
  • Explain that you would be interested in joining
    the local Gator Club chapter if you make the move
  • It has been my experience that he/she uses their
    whole pool of networking contacts (both UF and
    non-UF people) to help you out

  • Use at your own discretion, but this can be a
    useful tool
  • You choose parameters and this company faxes your
    resume and cover letter to hundred/thousands of
  • Catches
  • You do not know what companies they are sending
    it to until after they are sent
  • You aught to act like you were the one that faxed
    it when you receive a phone call

Books That Helped Me
  • The Perfect Interview How to Get the Job You
    Really Want By John D. Drake
  • Outlines the basics of networking
  • Helps you prepare for several of the harder
  • How To Win Friends and Influence People By
    Dale Carnegie
  • Learn general people skills that will help you in
    every aspect of life

Websites That Helped Me
  • Wagener Group Alumni Page
  • You never leave the group you simply change
    locations. -KBW
  • My only online success story came from Monster
  • Plus they have an extensive advice section
  • Alan N. Daum and Asso., Inc webpage
  • http//
  • Career advice and Job search sections

Final Thoughts
Find Your Own Way To Be Organized
  • You must know who and when you need to follow up
  • Suggestions
  • Index cards of network contacts
  • List of contacts on a spreadsheet with columns
    for last contact date and next planned contact
    date if you do not hear back from them
  • A job diary Helps to remind you when you talked
    with each contact

Patience Is A Virtue
  • You WILL get a job!
  • Things move slow
  • The decision to hire or not hire comes down to
    some fairly bizarre and random things dont let
    it get you down
  • Ex) The way you answer a question not your

Do Not Let Rejection Bother You
  • You cannot lose your sense of self-worth!
  • Other companies will sense you dont feel like
    your as good as you really are if you are down on
  • You need tough skin
  • Some people are lucky (Ed) others work 6-8
    months to get a good offer (myself, John Sworen,
    Tim Hopkins, Carl Gaupp, Jim Pawlow, etc.)
  • Be consistent Dont give up! -KBW

Learn From Your Mistakes
  • It may be difficult to hear, but inquire as to
    why you were not hired after a rejection
  • Just listen Never argue back
  • Learn as much as you can about yourself and the
    way you are perceived
  • It may make a difference in future interviews

Closing Remarks
  • Please consider me a network contact
  • I will happily offer you any help or advice I can
    in your job search
  • I can email anyone a copy of this presentation,
    as well as copies of my resume, cover letters,
    networking emails, etc. (even after I leave)
  • Do not be overwhelmed This is doable

  • Networking is key
  • Take an interest in your interviewer
  • Use all the resources at your disposal
  • Be consistent in your approach

  • Dr. Wagener
  • Wagener Group/Polymer Floor Members
  • Past Present
  • Career Resource Center
  • Aforementioned Books and Websites

Episode 3 Hot Stuff ?