Early Alert Faculty Training

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Early Alert Faculty Training

• How to submit early alerts via the SSP database

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• Early Alert Program
• A system that allows for faculty to notify
  advisors of issues that may affect the success
  of a student.
• Not just academic difficulty

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Overview of the Early Alert Process

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Instructor identifies a student or students who
are having difficulty in class

• Never Attended Class
• Excessive Absences
• Tardiness
• Academic Concern
• Low Homework/Quiz Scores
• Low Test Scores
• Personal Concern
• Other

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Notification is sent by the instructor through
the Student Success Plan (SSP) website.
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(No Transcript)
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https//ssp.sinclair.edu
Enter your Sinclair email username and password
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Select Faculty If prompted
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Click Send an Early Alert
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1). Choose the Class
Steven L Johnson Angela Sinclair ILP Mary Q Thom
as Charles X Jones EAL Margaret Y Tartan CAP
2). Double click on the students name until a
box appears. Click Send Early Alert.
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Angela Sinclair 0123456 angela.sinclair_at_sinclair.
edu ILP Yvonne Dorsett 10-424 512-3032 Student
Success Planning Services
Select the reason for the early alert
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Angela Sinclair 0123456 angela.sinclair_at_sinclair.
edu ILP Yvonne Dorsett 10-424 512-3032 Student
Success Planning Services
Click Add/Edit to insert your suggestions.
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Drag and drop your suggestion into the other box
Save
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Angela Sinclair 0123456 angela.sinclair_at_sinclair.
edu ILP Yvonne Dorsett 10-424 512-3032 Student
Success Planning Services
Type Comments
Click Send Early Alert.
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NEW You now have the option of sending a general
form letter to the student
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Also NEW You will be ask if you would like to
send additional Early Alerts
Would you like to send additional Early Alerts?
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An email is automatically distributed to the
students counselor/advisor. 

• Students without an assigned advisor are
  automatically distributed to a pre-selected
  office or individual.
• Faculty receive an automatic email confirming the
  alert was delivered to the advisor.

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Students name, tartan id, phone number, and
address
Withdraw
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Advisor Contacts Student 

• Phone
• Email
• Letter

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Advisor updates faculty on the progress of the
early alert via email.

• The Early Alert system sends the email on the
  advisors behalf.
• Advisor can continue to update the faculty
  without closing the early alert.
• All interactions are recorded by the system.

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Benefits

• Supports a team approach in student retention
• Less time consuming, easy to use
• Accessible from anywhere at anytime
• Flexible for the faculty and advisor to
  communicate freely
• Tracks and records Early Alerts and provides
  updates to the faculty throughout the process
• Creates detailed reports at any point during the
  year weekly, monthly, annually, or each
  semester. 

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Questions?

• Elizabeth Price
• Early Alert Coordinator
• Sinclair Community College
• elizabeth.price_at_sinclair.edu
• 512-2449