How to Write an Executive Summary - PowerPoint PPT Presentation

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How to Write an Executive Summary

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HOW TO WRITE AN EXECUTIVE SUMMARY What Is an Executive Summary? An executive summary previews the main points of an in-depth report It is written for nontechnical ... – PowerPoint PPT presentation

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Title: How to Write an Executive Summary


1
How to Write an Executive Summary

2
What Is an Executive Summary?
  • An executive summary previews the main points of
    an in-depth report
  • It is written for nontechnical people who don't
    have time to read the main report
  • It contains enough information for a reader to
    get familiarized with what is discussed in the
    full report without having to read it

3
What an Executive Summary Should Do
  • Provide an overview of another document or
    presentation with a clear enough understanding
    that the reader may make a decision based only on
    the Executive Summary.
  • It can stand alone, if necessary, in conveying
    key points and conclusions.

4
How would I go about writing an Executive Summary?
  • Be familiar with the entire original document.
  • Capture the purpose and the main
    recommendation(s) in one or two sentences.
  • Provide key evidence (usually a short paragraph
    for each major point) as quickly and directly as
    possible. Follow the order of the original.
  • Close with a brief summary and reiteration of the
    main idea.

5
The Seven Step Creation Process
  1. Plan to create a summary each time you write a
    business report exceeding four pages. Write the
    summary after you write the main report, and make
    sure it is no more than 1/10 the length of the
    main report.
  2. List the main points the summary will cover in
    the same order they appear in the main report.
  3. Write a simple declarative sentence for each of
    the main points.

6
The Seven Step Creation Process
  1. Add supporting or explanatory sentences as
    needed, avoiding unnecessary technical material
    and jargon.
  2. Read the summary slowly and critically, making
    sure it conveys your purpose, message and key
    recommendations. You want readers to be able to
    skim the summary without missing the point of the
    main report.

7
The Seven Step Creation Process
  1. Check for errors of style, spelling, grammar and
    punctuation. Ask a fellow writer to proofread and
    edit the document.
  2. Ask a nontechnical person to read the document.
    If it confuses or bores them, the summary
    probably will have the same effect on other
    nontechnical readers.

8
Executive Summary Structure
Title
Intro Paragraph
Statement of main topic and explanation
Statement of main topic and explanation
Concluding Paragraph
9
A few tips--
  • The Executive Summary is all about getting
    critical information into a bosss hands so s/he
    can make a decision. Keep it short and as
    complete as possible.
  • Keep your main points in mind as you write the
    summary. You do not need to include every point
    in the summary, but ensure that the major ideas
    are covered succinctly.
  • No need to cite references, but if you are
    summarizing another work, introduce the document
    in the opening paragraph. Provide enough
    reference information for your reader to easily
    find the original document.

10
Remember--
  • The most important outcome of an Executive
    Summary is that the reader would be able to make
    a decision based exclusively on the information
    presented in the Executive Summary.

11
How to Write an Executive Summary
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