20th Quarterly Review Meeting of Financial Controllers at Hyderabad on 1st

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20th Quarterly Review Meeting of Financial
Controllers at Hyderabad on 1st 2nd Feb. 2009
Presentation on Monitoring Institutions /
Independent Field Monitoring through Social
Science Institutions activities under SSA
MDM and Key Observations of MIs reports with
particular reference to Financial Aspects
State/UT wise 2nd Feb, 2009 By K. Girija
Shankar Senior Consultant (Mon) SSA, Technical
Support Group, Ed.CIL, 10-B, IP Estate, New
Delhi-02
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Monitoring Institutions / Independent Field
Monitoring through Social Science Institutions
activities
BACK GROUND In 2003-2004, Ministry had
identified 42 national level academic/
professional institutions for undertaking
monitoring activities across the country. Out of
42 Monitoring Institutions (MIs), 41 MIs had
undertaken monitoring activities for a period of
3 years i.e. 2003-04, 2004-05 and 2005-06.
Ministry has received 134 quarterly monitoring
reports during the year 2003-04, 2004-05 and
2005-06. Revised TOR 2006-08 SSA Framework
envisages independent monitoring apart from
programme systems of monitoring. Objective for
engaging MIs To assess the progress of
implementation of approved plans at District and
State level. To sample check progress in
achievement of some key outcome indicators. To
verify process and procedures undertaken for
implementation of SSA.
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Revised TOR (2006-2008)
Scope of work SSA, MDM, KGBV and NPEGEL. Scale
of work 5 of the elementary schools/ EGS/ AIE
centers. At least 1 of the schools should be
visited within 1 month of the start of the
academic year. All allotted districts to be
visited in 2 years. Time frame 2 years i.e.
2006-07 and 2007-08. Reporting every six months
for 25 of Districts allotted to
them. Process SPO DPO must share latest
physical, financial progress reports with MI as
per TOR. MI would submit their reports to SPO at
the draft level and after discussion, finalize
their reports. SPO on receipt of the draft report
would give their comments immediately. If the MI
receives no comments within a month, the MI can
finalize the report. Amount Allocated Rs.
75,000/- per District, Further providing an
amount of Rs. 15,000/- for Report writing of six
months reports for all the districts ) MOUs 41
MIs have signed MOU for undertaking Monitoring
activities as per the TOR 2006-2008 2005-06
engaged on revised TORs with clarity on scope of
work, 17 clear items to be monitored.
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Key Items to be Monitored
Opening of Schools Civil Works Textbooks School
Grants Teachers and Teachers Training Teacher
Learning Material (TLM) grants EGS
AIE/NRBC/RBC Children with Special Needs
(CWSN) Functioning of the VEC Staffing at State
and district level DISE Research and
Evaluation NPEGEL KGBV Additional items during
the school visit Any other issues relevant to SSA
implementation Mid day meal scheme (MDM)
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Progress of Monitoring Institutions (MI) reports
for 2 years (2006-07 2007-08)
Available number of Reports 155 (94 ) out of
a total of 165 reports Districts covered 563
(96 ) out of total 589 district
allotted Utilization of MI feedback At
National Level MIs participated in the Regional
Review meetings of SSA and shared their field
observations on the implementation of
SSA. Representatives of MIs have participated in
the Appraisal AWPB 2008-09. Key observation of
MI reports were shared during PAB and factored
into PAB decisions on AWPBs of States/UTs. MIs
participate in the Joint Review Mission (JRM). MI
reports in public domain on website widely
shared. At States/UTs Level MI reports are acted
upon. States further engaged MIs for research,
capacity building more district reviews.
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Revised TOR (2008-2010)

• Scope of work
• SSA, KGBV,NPEGEL MDM.
• Scale of work
• 5 of the elementary schools/ EGS/ AIE centers.
• At least 1 of the schools should be visited
  within 1 month of the start of the academic year.
• All allotted districts to be visited in 2 years.
  
• Time frame
• 2 years i.e. 2008-09 and 2009-10. w. e. f.
  1.08.2008
• Reporting every six months for 25 of Districts
  allotted to them.
• Period 1st Six months of 2008-09 1.8.2008 to
  31.01.2009, 2nd six months of 2008-09 1.2.2009
  to 31.07.2009.
• 1st Six months of 2009-10 1.8.2009 to 31.01.2010,
  2nd six months of 2009-10 1.02.2010 to
  31.07.2010
• Districts should not be duplicated during the two
  year period 2008-2010.
• Process
• SPO DPO must share latest physical, financial
  progress reports with MI as per TOR.
• MI would submit their reports to SPO at the draft
  level and after discussion, finalize their
  reports.
• SPO on receipt of the draft report would give
  their comments immediately.
• If the MI receives no comments within a month,
  the MI can finalize the report.
• Amount Allocated
• Rs.75,000/- per District,

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Status of Release of funds to MIsduring the year
2006-08, 2008-2010
1st six months of 2006-07 (1.04.2006 to
30.09.2006) released funds to 40 MIs amounting to
Rs. 105.15 lakhs 2nd Six months of 2006-07 (
1.10.2006 to 31.03.2007) released funds to 34 MIs
amounting to Rs. 89.33 lakhs. 1st six month of
2007-08 (1.04.2006 to 30.09.2006) released funds
to 32 MIs amounting to Rs. 98.20 lakhs 2nd Six
months of 2007-08 ( 1.10.2007 to
31.03.2008) Released funds to 24 MIs amounting
to Rs. 78.45 lakhs. Out of 40 MIs, 39 MIs have
signed MoU for 2008-10. Release for the First
Year (2008-09) 1st six month (1.08.2008 to
31.01.2009) released funds to 38 MIs amounting to
Rs. 122.99 lakhs. Carry forward permission being
sent to Nagaland University. Release of funds to
Manipur University, Imphal is under process.
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MI feedback(Report for the period of 1.10.2007
to 31.3.2008 for 24 States and 2 UTs from 37 MIs)
No Information
Not on time
Received School Grants in time
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Key observations of MIs report for the period
1.10.2007 to 31.03.2008
1. Andaman Nicobar Name of the MI Indian
Institute of Management, Kolkata District
Covered Andaman Nicobar

• Schools visited in Wimberlygunj is quite
  meticulous in keeping record of its facts and
  figures.
• Though substantial portion of the infrastructure
  has already put in place, many of the relocated
  schools visited in Car Nicobar are still being
  operated from temporary locations.
• Government Primary School at Lorozig is being run
  from a temporary shade hoisted with the help of
  bamboo poles and dry leaves. The school is
  located in forest land and it appears that no
  construction of permanent/semi-permanent
  structure is being allowed by the Forest
  department. As a result, the school is in bad
  shape.
• The school has an enrollment of 15 boys and 10
  girls, out of which 12 boys and 8 girls were
  present on the day of the visit. Both the
  teachers were also present.

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2. Andhra Pradesh Name of the MI National
Institute of Rural Development, Hyderabad
Districts Covered Anantapur, Chittoor, Guntur,
Hyderabad, Kadapa, Medak, Nizamabad, Nellore and
Ranga Reddy

• School grants in all the sampled districts
  delayed in this academic year.
• It is observed by the MI from the field visit,
  the delay in release of school grants is
  affecting the implementation of SSA interventions
  not up to the desired expectations.
• It is also observed during the field visits that
  vidya volunteers honorarium is not being paid
  regularly since reopening they have not been
  paid.
• Most of the research studies taken up were not
  completed due to lack of monitoring, delay in
  approval and sanctions. Even for sanctioned
  project there is huge delay of release of grants
  to the institutions hampered the timely
  submission of research reports.

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3. Arunachal Pradesh Name of the MI Rajiv
Gandhi University, Itanagar Districts Covered
Upper Subansiri, Kurung Kumey and Dibang valley

• 100 funds utilized under Civil Works
• 91 civil works have been completed by 31.03.08.
  
• Teacher grants of Rs. 500/- has also been
  disbursed to all the teachers to prepare the
  teaching learning materials by using the locally
  available materials.

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4. Assam Name of the MI Gauhati University,
Guwahati Districts Covered Jorhat, Sibsagar,
Dibrugarh, Tinsukia Kokrajhar

• TLM grant has been released to all the sample
  schools but it was observed that the school
  teachers were not serious enough in utilizing the
  TLM grant.
• No provision of Research Evaluation at district
  level in all the 5 districts visited by the MI
  Team.
• Infrastructural and maintenance grant was
  utilized by the schools but schools were not
  prompt in sending the utilization certificate to
  the concerned authority.
• All the centres received maintenance grant and
  sent utilization certificate to the concerned
  authority.
• All the sample schools in five districts have
  received school grant amounting Rs. 2000 5000/
  - in the current financial year 2007-08
• In EGS centres the record keeping system was
  found to be systematic.
• Further the record keeping system of head teacher
  in the schools needs correction to make it
  transparent and readily available for
  verification.

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5. Bihar (a) Name of the MI Jamia Millia
Islamia, Delhi Districts Covered Banka, Kaimur,
Madhubani, Nalanda and Nawada

• VSSs or BNSs are not maintaining a separate
  account of funds and material for construction.
• School grant was released to the DPOs much after
  the lapse of the prescribed period of two months
  from the start of the academic session. For
  almost all the targeted schools in the State this
  grant was released by SPO.
• In most of the schools TLE grant was spent on
  purchasing benches and desks for students.
• Delayed release of this grant further postponed
  its availability to the V.S.S.
• expenditure accounts are generally being
  maintained casually, not in proper system of
  accounting.
• In some schools no accounting record or even
  passbook was shown by the VSS and school HM.
• Almost 60 per cent VSSs are maintaining proper
  records of funds received and expenditure made
  out of these funds. It is true that records of
  funds and expenditure are being maintained by VSS
  but generally this responsibility is
  substantially shouldered by the school HM who
  keeps this record in his/her safe custody.
• School grant received by VSS was generally
  utilized within the given financial year as per
  guidelines.
• 86.84 schools utilized the entire school-grant.
• VSS bank accounts was verified from bank records
  available with these Samitis.

(b) Name of the MI A. N. Sinha Institute of
Social ScienceDistricts Covered Muzaffarpur,
Patna, Saran, Siwan and Vaishali

• All the sampled districts, the school grant was
  not released within two months of opening of
  schools.
• In all the sampled districts, there is no
  research studies have been targeted to be
  undertaken in 2006-07 and 2007-08. Therefore, no
  research grant has been sanctioned for the above
  said period.

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6. Chandigarh Name of the MI Punjab University
District Covered Chandigarh

• Volunteer teachers are paid an honorarium of Rs.
  1000/- per month mostly through a Cheque. Some of
  the cluster heads distribute honorarium in cash.
  Sometimes there is delay in payment as reported
  by many VTs. They even feel that this amount is
  not a respectable honorarium for the kind of
  challenging work they are taking up.

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7. Chhattisgarh Name of the MI Regional
Institute of Education, Bhopal Districts
Covered Bastar, Dhamtari, Dantewada and Kanker

• Dhamtari
• The schools grants were released to all the
  schools in time but in many cases the passbooks
  were not updated.
• It is found that nearly 30 of the amount
  earmarked for civil works was not utilized
• Kanker
• Amount earmarked for research purpose is not
  utilized.
• Though the guidelines are supplied to schools, in
  some schools teachers and VEC members are
  ignorant of the purpose of this school grant.
• It is also observed that some schools have not
  yet spent the TLE grant.
• There is no ECCE Center operational under
  Innovative Head Funds.
• Most of the schools received school grant and
  have also spent the fund.

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8. Dadra Nagar Haveli Name of the MI Indian
Institute of Education, Pune Districts Covered
Dadra Nagar Haveli

• School grant, TLM grant have been sent to the
  cluster very late in February 2008. From the
  schools visited it was found that the schools did
  not have a properly maintained cash book. It
  was observed that there was no separate Bank
  account of each school. Cluster head has given
  the grant in cash. However, the teacher did not
  remember when this grant was received . In most
  of the schools visited, it was found that the
  TLM grant was not properly used.
• No Innovative activities like ECCE, Girls
  Education and Computer aided learning included in
  the AWP Budget 2007-08
• Due to lack of human resources, implementation of
  the AWP B activities lag behind. Programmes
  such as EGS-AIE, CWSN, Girls Education, Computer
  Aided Learning have not taken off as yet. Apart
  from this, grant to the schools have been
  disbursed at the end of the financial year, i.e.
  in February 2008. This may be the result of an
  entirely different administration of the U.T.
  or little importance given to primary
  education.
• The U.T. of Dadra and Nagar Haveli has not
  appointed any person for Research and Evaluation
  intervention. Hence, no research study has been
  undertaken since the SSA has been started.

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9. Daman Diu Name of the MI MS University of
BarodaDistricts Covered Daman Diu

• Daman
• School grants were released to schools during
  August and guidelines were issued for the
  utilization of the grants.
• Schools received TLM grants and records of the
  utilization of grants were not available with
  high schools.
• Diu
• School development funds were used to procure
  stationary, calculator, tape recorder, cupboard,
  dustbin, glass, TV and garden equipment.
  Repairing grant was used for painting, electrical
  works, black board and slogan writing etc. jobs.
• VEC members were taking interest in the matters
  like regularity of teachers and students,,
  teaching in the school, availability of grants.

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10. Delhi Name of the MI Centre for the Study
of Developing Societies District Covered South
West Delhi, West Delhi and North West Delhi

• No TLE funds were received by the school till
  March 2008.
• funds were received almost at the end of the
  financial year. Due to recurring delay in the
  release of funds schools were unable to make
  effective use of funds.
• most of sampled school has not used school grant
  and repair and maintenance grant in the current
  academic year.

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11. Goa Name of the MI S.N.D.T. College Of
Education (IASE), PuneDistrict Covered North
Goa and South Goa Period 1st October 2006 to
31st March 2007

• South Goa
• Guidelines were provided regarding utilization of
  school grant.
• Almost all the schools have utilized 100 of the
  last year and almost 60 grant of the current
  financial year.
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• North Goa 
• Almost all the schools have utilized 100 of the
  last year and almost 70 grant of the current
  financial year.

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12. Gujarat (a) Name of the MI MS University of
Baroda, VadodaraDistricts Covered Bharuch,
Dahod, Panchmahals and Vadodara

• No entry in the pass books and no vouchers are
  some of the matter to be looked into. There were
  cases of funds not required also.

(b) Name of the MI Sardar Patel Institute of
Economic and Social Research, AhmedabadDistricts
Covered Banaskantha and Jamnagar

• School repairing grant is provided to the schools
  according to the requirement. Every CRC is given
  a monthly grant of Rs. 2000 as contingency grant.
  
• The teachers are guided by the officers from
  district level, BRCCs, CRCCs on the effective use
  of TLM grant.
• Instruction has been issued for utilization of
  TLM grant to every school.
• There is no delay in receiving TLM grants.

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13. Haryana Name of the MI Kurukshetra
University, KurukshetraDistricts Covered
Gurgaon , Kaithal, Mahindergarh, Panipat and
Sonipat

• VECs did not bring their accounts books on the
  day of MIs visit to their respective schools,
  for its verification.
• MI team found that in some schools records was
  not at all maintained.
• Release of Funds for schools Grant As per the
  information, the funds for school grant for
  2007-08 were released in August to December, 2007
  to the VECs in all the five districts. The grants
  have been received in the schools by cheques and
  it takes a month or so to get the cheques
  cleared.
• Reason, as specified by the schools, was that the
  disbursing agencies have accounts in different
  banks and the schools have their accounts in
  still different banks.
• Grants are released quite late therefore it
  takes a lot of time to utilize the grants.
• In most of the schools of the district's the
  grants have still not been utilized.
• Many teachers/head teachers complained that there
  were no specified guidelines to utilize the
  grants. The said grant is released for the
  beautification (Rs. 2000/-) and maintenance (Rs.
  5000/-) of the school campus, however the
  teachers have been utilizing the same for other
  purposes.
• Date of Receiving TLM Grant All the sample
  schools of the five districts had received the
  TLM grant. The sample schools reported that they
  received the said grant in the month of September
  2007/ January 2008. They opined that the grant
  should have been disbursed within one or two
  months of the commencement of academic session.
  Since the grant has been received quite late,
  these were lying unutilized in the records of
  their bank passbooks.

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14. Himachal Pradesh Name of the MI Himachal
Pradesh University, Shimla Districts Covered
Sirmour , Lahaul Spiti and Shimla

• The VECs are not maintaining separate account of
  funds because technical personnel is appointed to
  look into these processes of SSA programme itself
  and all funds are maintained in the school and
  utilized through VECs in Sirmour District.
• It was verified in the sampled schools in the
  district that school grant, teachers grant,
  maintenance grant and VEC grant have been
  distributed to them in the month of August/ Sept.
  2007.
• Schools have complete freedom in the utilization
  of the said grants.
• EVs are given an honorarium of Rs. 1000/- p.m.
  which is not being paid monthly.
• The MI during its visit found that VECs are not
  maintaining proper records of funds. Record is
  maintained by the schools but funds cannot be
  utilized without the consent of VECs.

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15. Jammu Kashmir (b) Name of the MI
University of JammuPeriod 1st October 2006 to
31st March 2007Districts Covered Udhampur

• Schools were not utilizing it according to the
  guidelines of SSA as observed by the Monitoring
  institute and the teachers revealed it was due to
  the lack of proper information at their disposal.
• School grant released during the month of August
  in 1660 schools in Udhampur district.

(b) Name of the MI University of Kashmir
Districts Covered Anantnag, Pulwama and
Baramulla Period 1st April
2007 to 30th September 2007

• The school children have been found reading in
  the open air. Another building of BRC constructed
  near Boys Middle School Lardkipora Zone Doru by
  the Self Help Group of Engineers. The building is
  complete but has not been taken over by the Block
  authorities yet due to some unknown reasons. Some
  outstanding balance amount lying with the
  Education authorities and therefore the building
  has not been taken over and is nonfunctional.
• All the visited schools have received and
  utilized the school grant. However, in some of
  the zones viz Achabal, Shangus and Doru, the
  grants have not been released by ZEOs in time.
  In some of the visited schools in educational
  Zone Bidder the school grant has not been
  released since 2007.
• The MI team observed that in Doru, Shangus,
  Achabal and Bidder Zones. In Bidder and
  Shangus Zones TLM grant has not released by the
  Zonal Officers for the last two years.

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16. Jharkhand Name of the MI XLRI, Jamshedpur
Districts Covered Garhwa, Gumla, Lohardaga,
Chatra, Koderma and Palamu

• School are receiving funds regularly so there
  is no problem faced as yet.
• All the teachers in the schools have received TLM
  grant. Also grant was not received in time.

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17. Karnataka (a) Name of the MI Institute for
Social Economic Change, BangaloreDistricts
Covered Bellary, Bagalkote, Koppala and Gulbarga

• All schools had received TLM grant. While large
  majority of them have received the same either
  in June or July.
• Previous year record shows full utilization.
• As seen from the AWPB the district has allocated
  Rs. 29.274 lakh towards Research, Evaluation and
  Supervision. The physical target set for the same
  is 2091. But sadly not a single pie has been
  utilized under this. The district needs to
  immediately attend to this.

(b) Name of the MI Regional Institute of
Education, Mysore Districts Covered Hassan,
Davangere, Raichur and Bidar

• Hassan
• SDMC is maintaining separate accounts of funds
  and construction materials it was found to be yes
  in all the schools.
• 89 of the schools used it for repairs and
  maintenance, stationary and essential items,
  paying electricity bill etc.
• Aided school teachers have not received the
  grants. While, the state indicates that all the
  government and aided school teachers have been
  given the grants.
• 92 school maintenance a proper records for the
  funds received by the SDMC

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18. Kerala Name of the MI Centre for
Development Studies TrivandrumDistricts
Covered Palakkad, Malappuram and Wayanad

• There was no discrepancy. All eligible teachers
  reported that they had received the TLM grants.
• It is clear from the records that all schools
  received the TLM grant by the beginning of July.
  
• School grants approved in last financial year.
  These funds were released to the district by the
  middle of July and the schools received the
  grants by the end of July.
• The teacher grant was given to the teachers in
  the month of June. Most of the school teachers
  reported that the school resource group
  collectively purchased the teaching learning
  materials as suggested by individual teachers.
  The grant was well used.
• The schools received the maintenance grants in
  the month of August. The grant was well used.
• SMC kept a separate account of funds and
  materials for construction.

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19. Lakshadweep Name of the MI Centre for
Development Studies Trivandrumperiod 1st
October 2006 to 31st March 2007Districts
Covered Lakshadweep

• All teachers have reported to have received the
  TLM grant. The SPO has issued specific
  guidelines for utilization of TLM grants by
  teachers/schools. It is clear from the records
  that all schools receive the TLM grant in the
  first week of July. More than 90 per cent of the
  schools have used the grants by the end of
  August.
• School grants are distributed to schools by the
  end of July. Guidelines have been issued to the
  schools on how to utilize this grant. Most of
  the grant is used before the end of December.
• Schools receive the teacher grants by the
  beginning of July. The grant is well used.
• There is no delay in receipt of grants. But
  there is delay in getting the works done.
• In islands, it is difficult to get things done.

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20. Madhya Pradesh (a) Name of the MI Madhya
Pradesh Institute of Social Science Research,
UjjainDistricts Covered Dindori, Sidhi, Bhind,
Seoni, Panna and Chhatarpur

• The school funds were released in July in Bhind,
  Chhatarpur, Dindori, and Seoni districts wheres
  in Panna and Sidhi districts the funds were
  released in the month of August.
• Guidelines have been issued to the schools by the
  Zila Shiksha Kendra explaining the process of
  utilization of this grant in all the districts.
• TLM grant was released in the months of July,
  August and September. RSK and ZSKs have issued
  instructions with respect to utilization of this
  grant to all the schools.

(b) Name of the MI Tata Institute of Social
Science, MumbaiDistricts Covered Balaghat,
Chhindwara, Jabalpur, Katni, Khargone and
Narsinghpur

• The school grant is used for almost all-purposes.
  Not only is it used for buying stationeries and
  TLM but it is used for whitewashing, ramps,
  repair, radio, I-card chair and table and gift
  item etc. this shows that it is put to a wide
  variety of use.
• As many as 17(23) schools from Katni have
  reported that they have not received TLM grant by
  March 2008

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21. Maharashtra (a). Name of the MI SNDT
College of Education (IASE), Pune Districts
Covered Raigad, Jalgaon and Pune

• Almost all schools have utilized 100 funds in
  all sampled districts.

(b). Name of the MI Indian Institute of
Education, PuneDistricts Covered Chandrapur,
Buldana, Akola and Amravati

• Chandrapur
• School grants reached schools at the end of
  September 2007. from the schools visited it was
  found that in most of schools this grant was not
  yet used.
• Buldhana
• The TLM grant was distributed to all the 10876
  eligible teachers. The amount of Rs. 54.24 lakh
  was released by the district on 30 June 2007. but
  as this grant is sent through the sub districts
  to each school, it takes about 4 to 5 months to
  receive these grants. In most of the schools
  visited, it was found that TLM grant was not used
  up to Dec. 07.
• Out of the provision made, about 31.39 ( Rs.
  981.65 lakh) is for Civil work, and more than
  50 of this has been spent and reflects in the
  expenditure incurred up to 31 January 2008,
• However, against the provision made for,
  intervention for out of school children,
  Remedial teaching, Children With Special Needs,
  Innovative activities and Research and Evaluation
  etc. it is seen that the amount that should have
  been used is not spent up to 31 January 2008.

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22. Manipur Name of the MI Manipur
University, Manipur Districts Covered
Churachandpur and Chandel

• Reports from the field visit to the schools shows
  that there are discrepancies in matters relating
  to school grants, no accurate informations are
  available as to how many schools actually
  received this grants.
• It was found during visit that the respective
  schools has not received the one time grant. The
  Headmasters/headmistress also do not have any
  idea about this programme.
• The targeted number of newly recruited teachers
  during 2007-08 is 227 for orientation for 30 days
  which is kept in abeyance as fund for the purpose
  is not sanctioned so far since the inception of
  training.
• The VEC are formed but hardly functioning. There
  is no regular meeting . There is no separate
  record that are maintained properly.

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23. Meghalaya Name of the MI North Eastern
Hills University, ShillongDistrict Covered
South Garo Hills

• Regarding the release of funds, it was reported
  that the funds released by the State Project
  Office took long and till date the release of
  fund for 07-08 is yet to take place due to late
  approval of the plan.
• It was found that the district was one year late
  in releasing the fund and the schools are yet to
  receive the funds for 07-08 in April 2008. It was
  reported that the fund have been released late
  from the State Project Office by the SPD and as
  such there is delay in releasing the fund to the
  schools.

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24. Mizoram Name of the MI Mizoram
UniversityDistricts Covered Saiha and Lawngtlai

• All the schools have received the said school
  grant for the year 2008-09 within March or April.
• All the sample schools from both districts
  utilise the school grant for the maintenance of
  school buildings, play-ground, purchase of
  utensils for MDM, furniture, etc. However,
  maintenance of records for utilization of this
  grant is not upto the mark in many schools in
  both districts.
• Received TLM grant within three months from the
  commencement of the academic session. It may be
  noted that new academic session for schools in
  Mizoram begins on 16th January.
• As per the information received from the DPCs
  Saiha and Lawngtlai, they have not sanctioned any
  research project during 2006-07 and 2007-08.
• However, the funds released under the head
  research evauation for the TA/DA of BRCCs and
  CRCCs etc with regard to their visits to the
  schools under their jurisdictions in relation to
  monitoring and evaluation of various SSA
  activities.

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25. Nagaland Name of the MI Nagaland
UniversityPeriod 1st April 2006 to 31st
September 2006District Covered Dimapur and Phek

• The funds are released during the month of March
  and April and guidelines are circulated.
• EVs for EGS are paid in cash Rs. 1000/- p.m. by
  DMA as EVs have no bank account.
• Research facility for evaluation is not extended.

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26(a). Orissa Name of the MI NKC Centre for
Development Studies, Bhubaneswar Districts
Covered Gajapati, Rayagada, Keonjhar and
Mayurbhanj

• MIs have crosschecked that this grant has been
  released to school within this time during
  2007-08. The release has been delayed as late as
  September 2007 in Gajapati District. This has
  been crosschecked and found correct by the MIs.
• Each VEC is expected to submit an UC after fully
  utilizing the school grant within end of every
  financial year. But only a few VECs of the sample
  Districts (ranging from 4.7 in Rayagada to 44.1
  in Bargarh District) have submitted the UC.
• Many schools in the sample Districts (ranging
  from 91.8 in Sambalpur to 55.9 in Bargarh
  District) have not correctly mentioned the
  receipt and expenditure of school grant in the
  cash book. This has occurred because the VECs
  have not been trained in accounts keeping by the
  DPOs.
• In Keonjhar District and Mayurbhanj District, the
  school grant has not been withdrawn and hence the
  receipt and expenditure has not been mentioned in
  the Cash Book till 30-9-07.
• In 2007-08, only a few schools of Rayagada (2.4)
  and Bargarh (4.3) Districts have utilized the
  school grant in activities not prescribed in the
  school grant guidelines.
• The EVs are paid Rs. 1750 /- as monthly
  honorarium. They are paid through bank account of
  VECs. The EVs of Rayagada District have received
  their honorarium for September 07 in October 07
  whereas in other Districts the EVs have not
  received it till the October 2007. The MIs have
  crosschecked the DPO data in this regard and have
  found them to be correct.

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26(b). Orissa Name of the MI Dr. PM Institute
of Advanced Study in Education,
SambalpurDistricts Covered Bolangir, Bargarh
and Sambalpur

• TLM grant was released from the district office
  in June, 2007. The District Project Office has
  also supplied the TLM guideline to teachers
  regarding the utilization of the grants.
• TLM grants have been received by the schools, it
  was not disbursed to teachers for utilization.
• Even the TLM grants of previous year also was not
  fully utilized by the schools by the dates of
  visit.

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27. Puducherry Name of the MI Pondicherry
University District Covered Yanam

• As per the SSA direction Rs. 2000/0 as school
  grant and Rs. 4,000/- as maintenance grant per
  school was sanctioned and released to all the 20
  government schools visited. The monitoring team
  found that all 20 schools that are provided with
  these grants were used to purchase the school
  needs and maintaining the school.
• Regarding the utilization of this grant almost
  all schools had used this amount properly for the
  benefit of the students in time.
• The TLM grant was used in procuring teaching aids
• With regard to the civil works the funds was not
  used by the schools for construction of
  additional class room and toilet, it is noticed
  by the team that many schools are in need of new
  class rooms and compound walls to many schools.
• The bill and vouchers are not submitted by the
  teachers in time. This has to be monitored by a
  Junior Account Officer periodically.
• Few schools VEC have not even opened the
  registers, but the authorities themselves had
  spent the money without passing resolution in
  VEC. The cash books were also not maintained
  properly. The team fund that many records were
  not updated.
• In few schools the Headmasters are not able to
  produce their Cash Book and VEC register because
  at the time of visit the registers are not in the
  office. So, it should be insisted no official
  records should be taken out of the school
  premises and it should be kept for inspection at
  any time.
• The fund allocated to the schools for
  maintenance/school grants were not used in time,
  i.e, during the particular academic year for
  which the amount is sanctioned. In many schools
  account balance was too high.
• The teachers were not submitted their accounts
  for the TLM amount received to the concerned
  Headmasters. The team found that the school
  administration didnt care for it.

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28. Punjab Name of the MI Punjab University,
Chandigarh District Covered Amritsar, Bathinda,
Gurdaspur, Nawanshahr and Sangrur

• Many schools of district Amritsar reported to
  have received maintenance grant in October 2007.
• Most of the schools reported to have received
  maintenance grant in September 2007.
• School repair and building repair were
  stereotyped responses regarding utilization of
  this grant.
• TLM in district Bathinda was distributed in
  September, 2007.
• Most of the schools of all the blocks in District
  Nawanshahr reported to have received TLM in
  November, 2007.
• Volunteer teachers get a salary of Rs. 1000/-
  each. Volunteer teachers are paid their
  honorarium of Rs. 1000/- mostly by cheque through
  the head teacher
• VEC keeps separate account of funds and materials
  for construction. A few sample cheeks of
  passbooks were done.

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29. Rajasthan (a) Name of the MI Institute of
Development Studies, JaipurDistrict Covered
Chittorgarh, Dungarpur, Jaisalmer and Pali

• 90 of the sample schools had received school
  facility grants. All the sample schools have
  utilized the schools facility grant.
• Majority of the schools use the money to purchase
  mid day meal pots, educational material, library
  books, library equipment, furniture, diaries and
  cleaning, plantation and decoration of schools
  building.
• Majority of the sample schools had received TLM
  grant at the time of field visit.
• All the teacher who were eligible to receive TLM
  grant are receiving.

(b) Name of the MI National Instititue of
Administrative Research, Mussoorie District
Covered Tonk, Sikar, Alwar, Sawai Madhopur and
Jaipur

• School grant was released to all the sampled
  schools. The school grants in about 80 percent
  sampled schools has been utilized for purchasing
  the utensils of Mid Day Meal in district Tonk.
• In Tonk district 2025 teachers of upper primary
  school are eligible for the grant whereas the
  grant has been released to 3093 teachers of upper
  primary schools.

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30. Sikkim Name of the MI University of North
Bengal, DarjeelingDistrict Covered East Sikkim

• Whenever, grant is available, the district
  transfers such grant directly to the Chairpersons
  of the SMCs. The schools normally gets grants
  only after the submission of utilization
  certificate of the previous year.
• The schools visited by the M1 observed that every
  HM keeps sound records with proper documentation
  of every kind of grant received by the schools.
• There has been deviation in providing the
  information relating to number of teachers
  eligible to receive TLM grants in the reports
  given by the State and the District.

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31. Tamil Nadu (a) Name of the MI Alagappa
UniversityDistrict Covered Thoothukkudi,
Tirunelveli and Virudhu nagar

• 160 schools have received school grant within two
  months of opening of the school and in 20 schools
  it was delayed.
• 106 schools have received school grant within two
  months of opening of the school and in 6 schools
  it was delayed in Thirunelvrli district.
• 89 schools have received school grant within two
  months of opening of the school and in 22 schools
  it was delayed in Virudh Nagar district.
• Release of funds to VECs is more prompt in
  Thoothukudi District followed by Virudhunagar
  District. Theni District is the most backward
  district as far as of funds is concerned.
• Release of school grant in all the districts is
  also prompt. These components make SSA a grand
  success in Tamil Nadu.

(b) Name of the MI IIM, BangaloreDistricts
Covered Thiruvannamalai, Villupuram,
Kanchipuram, Thiruvallurm Vellore and Chennai

• SSA provides school grants to eligible schools of
  the district for their overall development.
  schools have received school grant by June 2006.
• Information regarding the utilization of grants
  has also been given to respective VECs.
• Only 62 of the schools utilize school grants
  after the approval of the VEC. The team observed
  that most of the schools do not get approval from
  VECs to spend the grants

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32. Tripura Name of the MI Tripura
UniversityDistrict Covered West Tripura

• No guideline has been issued to the schools on
  utilization of this grant.
• DPO has not provide Block wise distribution of
  school grants according to approved grants,
  released grants and receipt grants in primary and
  upper primary schools for the current financial
  year.
• The actual date of receiving school grants was
  not available in DPO Office.
• Up to 31st March 2008 i.e. when MI team visited
  the schools, there were 100.00 schools that have
  received school grants, In utilization of TLM
  Grants, 57.23 schools are found to be very good.

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33(a). Uttar Pradesh Name of the MI Giri
Institute of Social Science Institute,
LucknowDistrict Covered Gonda, Ambedkar Nagar ,
Basti and Balrampur

• The approved grant has been duly released in the
  VEC account for both primary and upper primary
  schools on October 25, 2007.
• There had been the full utilization of grants in
  the heads like construction of boundary walls,
  rams construction and construction of toilets in
  the schools.
• The utilization of grants was reported only 71
  in primary schools and 60 in upper primary
  schools. Though it was reported fully utilized in
  the heads of rams construction. Rams and toilets
  in upper primary schools.
• Over half of the VECs of both the categories of
  schools did not have accounts for school related
  construction work/ items.
• The SSA Office should take initiatives to check
  the maintenance of various account records of
  VECs frequently.

(b) Name of the MI GB Pant Social Science
Institute AllahabadDistrict Covered
Maharajganj, Kushinagar, Jaunpur, Azamgarh and
Deoria

• School grant has been approved and funds have
  been released. Guidelines for the utilization of
  funds have been issued to the schools time to
  time but the grants have been received very late.
  
• Major proportion of the teachers have not
  received the TLM grant.
• Funds are released for a host of inter school
  related activities like school building
  construction, improvement of the school
  facilities, toilets etc.
• None of the sample schools had received full
  quota of grant, however, none has even fully
  utilized it.

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33(c). Uttar Pradesh Name of the MI Centre of
Advanced Development Research, LucknowDistrict
Covered Agra, Lalitpur, Mainpuri, Firozabad and
Mathura

• The funds for construction of KGBV building have
  been received but the construction of building
  was not started in Agra district.
• The teaching learning material grant was received
  by only 85.7 percent primary schools and 81.8
  percent upper primary schools.

(d) Name of the MI University of Lucknow,
LucknowDistrict Covered Baghpat, Gautama Budh
Nagar, Ghaziabad and JP Nagar

• There is delayed payment of honorarium to
  para-teachers despite timely receipt of the
  grant.
• Money has been withdrawn from account in some
  cases but construction work has not been started.

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34. Uttarakhand Name of the MI National
Institute of Administrative Research, Mussoorie
District Covered Tehri, Dehradun and Rudraparyag

• The school grants have been released to all the
  eligible schools.
• Teaching learning material grants have been
  released to all the above mentioned teachers
  posted in primary and upper primary schools
  respectively.
• Beautification and better upkeep of the school
  building has been taken as a strategy under the
  Sarva Shiksha Abhiyan programme so that more
  children can be attract for enrollment. For this
  purpose, the policy of providing Rs. 2000/- each
  school every year has been adopted.
• The power as well as responsibility to receive
  and utilize various grants under SSA for school
  management and development along with detailed
  guidelines has been given to the village
  education committees.

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35. West Bengal (a) Name of the MI Indian
Institute of Management, KolkataDistrict
Covered Maldah, D. Dinajpur and Darjiling

• The school grants cannot be utilized until the
  schools received the circular from the DPO for
  its utilization.
• Schools received the TLM grant after a delay of
  more than three months.
• VEC/WEC was maintaining proper records of funds
  in 65 of total and 87 of responded schools. So,
  the VEC/WEC in most schools was maintaining
  proper records of funds.

(b) Name of the MI Visva-Bharati
UniversityDistrict Covered East Medinipur, West
Medinipur, Nadia and South 24 Pargana

• Released grants in the month of August 2007.
  There is no such guidelines issued by the SPO,
  the funds for school grants uses by the school.
• Fund released by the DPO gets delayed by a couple
  of months for payments.
• Out of 74 sample schools 14.00 schools have
  reported for non receipt of the grant.
• The minimum educational qualifications of the EVs
  are class-X pass and they used to get very
  irregular payment of Rs. 1500/- p.m. from local
  Bank.
• The financial provision of training of VEC
  personnel is inadequate in compared to the
  training of others.
• Maintenance of accounts in the schools is very
  poor and not serious about submission of U/Cs.

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