City%20Commission%20Workshop:

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City Commission Workshop

• Development Review in the City of Gainesville
• April 26, 2010

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Partnering through the Process

• Planning Department
• Public Works Department
• GRU
• Code Enforcement
• CRA
• Arborist
• Fire Safety
• GPD
• Alachua County Environmental Protection
• Gainesville Airport Authority

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Attorneys
Realtors
Entertainers
Students
Civic Organizations
Contractors
Schools
Households
Churches
Institutions
Business Owners
Builders
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EXAMPLES OF COMMUNITY ACTIVITIES

• Construct a Single-family Dwelling
• Construct an Office or Commercial Building
• Subdivide a Parcel
• Construct or Improve a Vehicular Use Area
• Remove Trees/Create a Landscaping Project
• Make Improvements to Existing Buildings
• Start a Day Care Center
• What Can I do With my Property

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Civic Organizations
Attorneys
CITY OF GAINESVILLE
Contractors
Realtors
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TYPES OF INTERACTION WITH THE CITY

• Information Distribution
• Guidance and Direction with Processes
• Building Permits and Other City Permits
• Corrective Action
• Those Needing Development Plan Review

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PUBLIC
PUBLIC
Development Services
Code Enforcement
DEVELOPMENT PLAN REVIEW
ENFORCEMENT AND MANAGMENT
CITY OF GAINESVILLE
Building Division
BUILDING PERMIT
PUBLIC
PUBLIC
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PLANNING SERVICES TO THE PUBLIC
PLANNING AND DEVELOPMENT SERVICES
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Planning Organizational Chart
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Planning Service Counter
Interaction with the Public

• Clearinghouse for general information
• Source for specific information on specific
  issues or projects
• Over the counter approvals (ZCPs, alcohol
  beverage licenses, zoning certification letters)
• Initiation point for more complex review
  processes (usually directed to First Step)

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Planning Mission Statement
Foster a Quality Urban Built Environment, Protect
and Sustain the Natural Environment, Nurture the
Educational and Cultural Life in the Community,
and Provide Excellent Customer Service
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Planning Service Counter

• Two Main Questions on land use, zoning,
  development, and use of property
• What can I do with my property? And how?
• I want to do _____ with my property? Where can I
  do it, and how?

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Planning Service Counter
What can I do with my property?

• Must navigate land use, zoning, overlays,
  development regulations, other comp plan policies
• Process for approval may vary (and may involve
  multiple steps of approval, from multiple boards)

ZCP
Limited Uses
Zoning Verification Letter
Development Review
Rezone or SUP
Variance
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Planning Service Counter
What can I do with my property?

• NEW USE (allowed by zoning? if not, go to zoning
  approval)
• SPECIAL USE PERMIT City Plan Board, must
  demonstrate criteria to allow special use
• DEVELOPMENT TRC, DRB, TCEA, GRU, FDOT, SJRWMD
• BUILDING go to building department, if proposed
  use of building is allowed by zoning
• SIGNS Building Department process, reviewed by
  planners

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Planning Service Counter
What can I do with my property?
Processes, Dates, and Fees Go to First Step
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Planning Service Counter
What can I do with my property?
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Planning Service Counter
Jerrys Diner
What can I do with my property?
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Planning Service Counter
I want to do ______. Where and how?

• Involves research to find appropriate locations,
  determined by
• Zoning Map
• Zoning Standards
• SIC Code
• Overlays
• Comprehensive Plan

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Allowed Uses Zoning
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Zoning Standards
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Allowed Uses SIC Code
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Uses - Compatibility
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Planning Service Counter
Considerations when Assisting Customers

• Rules and Regulations
• Public health, safety, and welfare
• Urban context
• History and public perception
• Policy direction
• Consistency of interpretations
• Unintended consequences
• REALITY

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PUBLIC
PUBLIC
Development Services
Code Enforcement
DEVELOPMENT PLAN REVIEW
ENFORCEMENT AND MANAGMENT
CITY OF GAINESVILLE
Building Division
BUILDING PERMIT
PUBLIC
PUBLIC
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Building DepartmentLinda Patrick
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Mission Statement

• To provide quality permitting, plan review, and
  inspection services effectively, efficiently and
  timely.

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Building Organizational Chart
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Residential Permit Process
Application picked up by First Step 1 - day
Categorize Applications 1 - day
Call the applicant ask them to provide the
necessary documents to begin the review
Are the plans submitted complete?
No
Yes
New Single Family
Residential Remodel
Residential Addition
Is the application for a Sub-division Platted
after 6/1991?
Complete Review
Exterior
Interior
No
Plans and application given to the Plans Examiner
for review
Yes
This review includes approvals from GRU, PW,
Planning and the Historic planner if
applicable. 1 10 days
Plans and Application given to the Plans Examiner
for review.
Applicant called if additional details are
needed. Within 10 working days.
Applicant called if additional details are
needed. Within 10 working days.
When and if additional documents are received
complete the review and issue the permit. 1 3
days
When and if additional documents are received
complete the review and issue the permit. 1 3
days
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Commercial Permit Process
Commercial Permit application applied for
Picked up by First Step and Categorized 1 - day
Decide on the type of Review
New Commercial
Commercial Addition
Commercial Remodel
Are the plans submitted complete?
No
Yes
Give to the Plans Examiner to proceed with the
Plan Review 7 10 days
Notify the applicant of items that are needed to
complete the plan review. 1 - Day
Has the Site Plan process been completed?
When all information requested is received give
to the Plans Examiner.
Yes
Complete the review and give the completed plans
to the permit staff to issue
No
Time in review depends on the applicants response
to the requested items.
Hold the completed building plans until the
approved Site Plan has been received.
Issue the Permit Same Day
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Owner/Applicant Process
An individual makes a request for a permit
stating they are the property owner.
Do they own the property and live in the house
and do they have proof of ownership?
No
Yes
The permitting process cannot proceed until these
documents are provided.
Make a copy of these documents for the file. Have
the owner sign an "owners Affidavit" to be placed
in the file.
The following permits are issued the same day for
owner permits.
Electrical Mechanical Plumbing Gas Windows
doors Roofing
Proceed with the residential permitting process.
An owner application is an Exemption to Fla. Law governing contracting requirements. An owner must be an individual (cannot be a partnership, corporation, trustee etc.) and must appear in person to make the application.
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PUBLIC
PUBLIC
Development Services
Code Enforcement
DEVELOPMENT PLAN REVIEW
ENFORCEMENT AND MANAGMENT
CITY OF GAINESVILLE
Building Division
BUILDING PERMIT
PUBLIC
PUBLIC
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Chris Cooper

• Code Enforcement

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Code Enforcement

• Mission
• The mission of the City of Gainesville Code
  Enforcement Division is to preserve the quality
  and value of public and private property and
  maintain a high standard of living by eliminating
  conditions that threaten the livability, health,
  safety, and general welfare of the public. The
  division recognizes that this goal is most
  effectively achieved through the education of,
  and cooperation with, the citizens of Gainesville.

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ORGANIZATION CHART
Code Enforcement Division Code Enforcement Manager
Code Enforcement Supervisors (2)
Code Enforcement Officer (LLP(1)) Field
Collector (1)
Senior Staff Assistant (1) Staff Assistant (1)
Code Enforcement Officers (10)
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Code Enforcement
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Division Responsibilities

• Monitoring and Enforcement Role During
  Development
• Consult with Development Services on current or
  potential code violations
• Cooperation with the Building Department
• Unpermitted construction
• Unlicensed work
• Other Issues
• Blight inducing materials
• Securing of construction sites
• Noise (in conjunction with GPD)

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Division Responsibilities

• Monitoring and Enforcement Role Post-Completion
• Planning and Development Services
• Ensure that project continues to meet conditions
  of the approved site plan
• Planning Department
• City Arborist
• Assist in the development of ordinances and
  provide input into enforcement needs and
  feasibility
• Communicate with departments involved in the
  development process to ensure related codes can
  be efficiently and effectively enforced

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Division Responsibilities

• Minimum Housing Code
• Yard trash
• Non-operational vehicles
• Electrical
• Heating and cooking
• Structural elements of building
• Plumbing
• Dangerous Building/Hazardous Land

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Division Responsibilities

• Land Development Code
• Yard Parking
• Landlord Permits
• Signs
• Home Occupation Permits
• Residential Commercial Zoning
• Special Event Permits

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Cases Handled by Department
506 Total Cases
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PUBLIC
PUBLIC

Planning Department
Code Enforcement
CITY OF GAINESVILLE Development Review Cycle
Building Division
PUBLIC
PUBLIC
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Putting the pieces together

• Development Review Process

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FIRST STEPInformation Distribution Center
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FIRST STEP

• PURPOSE OF FIRST STEP
• Bring departments together towards efficiency in
  the distribution of information
• Direct clients to ordinances relevant to their
  specific needs
• Define and outline the various permitting and
  approval processes
• Help citizens navigate the citys processes
• Ease clients into the review and permitting
  process
• Provide accurate information to clients

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FIRST STEP

• Resources Expended Through First Step
• Department professionals and ancillary staff
• Time spent conducting a First Step meeting
• Materials required to conduct First Step
• Preparation time getting ready for First Step
• Administrative overhead

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FIRST STEP

• Operation of First Step
• Sources How do clients get to First Step
• Phone Call
• Walk In
• Referral from another department
• Appointment Scheduled and Distributed
• Distribution List
• Limited research prior to meeting
• Meeting Format
• Applicant indicates intention
• Staff provides information
• Next Step

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FIRST STEP Functional Operational Constraints

• Resources
• Separating Information Distribution from Review
  Permitting
• Preparation Time
• Finding the Right Balance Between Needed
  Information and Information Provided
• Information Distribution Versus Pre-application

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Development Review Process

• In 1975, adoption of The Local Government
  Comprehensive Planning and Land Development
  Regulation Act
• Requires all municipalities to adopt Local
  Government Comprehensive Plans that guide future
  growth and development.
• Must contain "elements" that address future land
  use, housing, transportation, infrastructure,
  conservation, recreation and open space,
  intergovernmental coordination, and capital
  improvements.
• Amended in 1985 to address "concurrency", a
  provision that requires facilities and services
  to be available concurrent with the impacts of
  development.

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COMPREHENSIVE PLAN LAND DEVELOPMENT REGULATIONS DEVELOPMENT PLAN REVIEW
Based on above Policy 4.1.1 Land Use Designations
Residential Medium (RM) Density (8 to 30 upa) RMF-6, RMF-7, RMF-8 (8 30 upa) Apply Development Standards of the Zoning District to an individual parcel during development plan review Densities Setbacks Building Height FAR Lot Coverage
Policy 3.3.7 The City shall encourage new buildings to be relatively close to the street side sidewalk, with large, street front building windows designs. Building Placement Building Orientation Garden Walls, Fences Hedges Glazing Facade Requirements Building facades shall have windows, sills, lintels, expression lines and cornices Show how implemented in a development plan
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Development Review Process

• WHAT IS SITE DEVELOPMENT PLAN REVIEW?
• Site Development Plan Review is a detailed
  analysis of a site proposed for development to
  ensure compatibility with the specific standards
  and policies of the comprehensive Plan and the
  development standards expressed in the Land
  Development Code

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Development Review Process

• THE PURPOSE (LDR Sec. 30-151)
• promote harmonious, functional relationships
• ensure physical, social and economic
  compatibility with neighboring developments
• prevent detrimental impact to the natural
  environment
• permit maximum flexibility in reviewing each plan

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TECHNICAL REVIEW COMMITTEE(TRC)

• Planning Development Services
• Planning
• Concurrency
• Building Division
• Public Works
• General Engineering
• Environmental Review
• Traffic Engineering
• Solid Waste
• Gainesville Regional Transit System
• City Arborist
• Gainesville Regional Utilities
• Fire Safety Division
• Gainesville Police Department
• Community Redevelopment Agency
• Gainesville Airport Authority
• City Arborist
• Alachua County Environmental Protection
  Department

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Development Applications

• Development Plans
• Rapid Review
• Minor Review (Staff Review)
• Minor Review II
• Intermediate Review
• Major Review
• Concept Review (Optional)
• Planned Developments (PD)
• Street Vacations

• Subdivisions
• Lot Split
• Minor Subdivision
• Full Subdivision
• Design Plat
• Final Plat
• Cluster Subdivision
• Single Lot Replat
• Replat of One or More Lots
• Special Use Permits
• Special Use (SUP)
• Wellfield Protection Special Use (WSUP)
• Transportation Concurrency
• Exception Area (TCEA)

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DEVELOPMENT REVIEW PROCESS
X
FIRST STEP Neighborhood Workshop Decision
NEIGHBORHOOD MEETING
YES
Development Order
NO
Plan Submittal (per cut-off date)
Development Order
Development Order
Planning Staff Review and Technical Review
Committee meeting (twice monthly)
Plan Submittal
Minor Review Staff approval
Major Revisions
Minor Review Staff approval
TRC Recommendation
Approval w/conditions
Staff Review
Minor Revisions
DRB 2nd Thursdays 630
Denial
Finalize Plans
Approval
Finalize Plans
APPEALS
Development Order
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DEVELOPMENT REVIEW PROCESS
FIRST STEP Neighborhood Workshop Decision
NEIGHBORHOOD MEETING
YES
NO
Plan Submittal (per cut-off date)
Development Order
Planning Staff Review and Technical Review
Committee meeting (twice monthly)
Major Revisions
Minor Review Staff approval
TRC Recommendation
Approval w/conditions
Staff Review
Minor Revisions
DRB 2nd Thursdays 630
Denial
Finalize Plans
Approval
APPEALS
Development Order
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Gainesville Regional Utilities

• Ted Kellermann

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GRU Review Process
First Step
Technical Review Committee
Coordinate w/Developers Engineer
GRU Departmental Reviews
Project Meeting
Final Development Plan Approval
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Digital Facilitation Aids

• Innoprise Database

• GISMo

• Web Tools

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What is Innoprise?
Zoning Permits Development Plans LDR/Comp Plan
Changes COAs for Historic Dist.
Codes/GPD
Planning
INNOPRISE
Notices of Violation Landlord Permits Landlord
Points
Board Meetings
Public Works
Building
Building Permits Contractor Licenses First
Step/Pre-App Conf.
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Home Page
Search Results
Project Attachments
Review Boards
Project Details
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Public Portal
Public Portal
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GISMo Innoprise on a Map
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Web Tools

• Planning Website
• Agendas, Minutes, Schedules
• Calendar, Applications
• http//planning.cityofgainesville.org
• Streaming Video
• Other changes
• Coordination and Standardization of Staff reports
  and application templates

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Concluding Remarks

• Erik Bredfeldt