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Managing Resources in the Workplace

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Title: Managing Resources in the Workplace


1
Managing Resources in the Workplace
  • Resource Management in the workplace.

2
3.2 Reasons for working
  • To earn an income- To have a higher standard of
    living.
  • Family life- Career path will affect both
    personality and current and future family. Think
    about the impact the job may have on family
    relationships.
  • Personal satisfaction Humans have a need to
    work to gain some identity.
  • To define themselves- When people are asked who
    they are, they respond with their occupation.
    Being able to provide a job title or list of
    accomplishments make us
  • feel more real to ourselves and
  • others.

3
Reasons for working (contd.)
  • To have a sense of security- Many people find it
    difficult to get all the love and approval from
    family and friends, so work is a constant source
    of security and pleasure.
  • For self respect, or to feel competent and
    powerful- It is not easy to feel powerful in this
    world. By doing a particular job well a worker
    develops a sense of control and responsibility
    that adds to his /her self-respect.

4
Reasons for working (contd.)
  • People work to conquer time- We fill each day
    with achievements and accomplishments. Over time
    we see these experiences as a lasting part of how
    we see ourselves.
  • People work to measure their self-worth- Working
    is one way of comparing ourselves with others. We
    feel better about ourselves when we succeed at a
    difficult task than
  • when we do something easy.
  • In the final analysis, people work
  • for money, fame and power.

5
2.2 Factors which influence job choice
  • Job availability- You may want to think twice
    about entering a career field in which jobs are
    scarce.
  • Geographical influences Some jobs may be
    plentiful in one area and scarce in another.
    Telecommuting can reduce the need to live in a
    particular area, but not in all cases.
  • Potential income- Occupations that
  • require more education and more
  • training provide more compensation

6
3.4 Resources for obtaining employment information
  • Schools Businesses may send recruiters to
    schools to find suitable applicant for employment
    or internships. Visit the guidance office at your
    school.
  • Networking-Most jobs are filled by word of mouth.
    Go to job fairs and make contacts. Join a
    job-related email list server or an internet news
    group.
  • Online job banks-You can post your resumes for
    thousands of employers to see.
  • Some websites list hundreds of
  • thousands of jobs.

7
3.5 Attainment of job skills
  • You are developing skills now that will help you
    later in your career- Reading, writing, thinking
    skills, resource management skills and technical
    skills are necessary for success in school as
    well as the workplace.
  • Take advantage of on- the- job training,
    continuing education courses and adult education
    courses.

8
3.5 Attainment of job skills (contd.)
  • Technical skills- Need to be developed and
    updated on a regular basis. Know how to use
    computer.
  • Interpersonal skills- Your people skills. The
    number one reason employers give for terminating
    an employee is poor interpersonal skill.
  • Communication skills- Be a good
  • listener, learn to become
  • comfortable speaking to groups.
  • Improve speaking and writing
  • skills.
  • Practice assertiveness.

9
Attainment of Job skills (contd.)
  • 2. Conflict resolution skills- Dont lash out or
    avoid the person if you have a conflict with
    them. Work to resolve the problem. Negotiating
    skills can help prevent conflict for occurring.
  • 3. Teamwork skills- Learn to develop mutually
  • helpful relationships with others.
  • 4. Tolerance-Interact with people who are
  • different from you. Learn another
  • language or take a workshop
  • on cultural differences. Diversity
  • enriches a workplace.

10
3.6 Procedures for locating a job
  • News paper-The Help Wanted section of the
    classified ads lists available jobs.
  • Employers- Contact employers directly. Many of
    them post job openings on their web sites or at
    their place of business.
  • Government employment offices-The office of
    personnel management publicizes government job
    openings. Americas Job Bank- an important job
    source (www.ajb.dni.us) offered by the US Dept.
    of Labor.
  • Employment agencies-Public agencies are funded by
    the government and offer free services. Private
    agencies charge substantial fees, but are often
    paid for by the employer.

11
3.6 Procedures for applying for a job
  • Look for job openings Newspaper, employment
    agencies etc.
  • Write a letter of application Introduces you to
    the employer.
  • Write a resume A summary of your work related
    experiences, education, abilities, awards,
    extracurricular activities, interests and offices
    held in organizations.
  • Well organized and brief.

12
3.6 (contd.) Applying for a job
  • The Application Type or print neatly. Fill in
    all the blanks or write N/A if does not apply.
    Bring basic information ( social security card,
    resume etc.) Write complete sentences and be
    truthful.
  • The Interview A procedure in which you may be
    questioned about the information in your resume
    and letter of application. Watch nonverbal signs,
  • sell your self, be positive, arrive
  • on time or a little early. Research
  • the company and make a list of
  • questions to ask.

13
Work related forms
  • Find a job of interest in the newspaper or on the
    internet
  • Write a letter of application
  • Write a resume
  • Complete a job application
  • Write a follow-up/ thank you
  • letter

14
Component of a Cover Letter
  • Your Street Address City, State, ZIP Todays Date
  • Ms. Ann James Vice President, Marketing Wiggetts,
    Inc. 123 Grand Avenue Houston, TX 70890
  • Dear Ms. James
  • The opening paragraph should arouse the interest
    of the employer. State why you are writing and
    give information to show your interest in this
    specific organization. If it is a letter of
    application, name the position for which you are
    applying and how you heard of it.
  • The middle paragraphs should create a desire on
    the part of the employer to know more about you.
    Explain why you are interested in working for
    this employer. Point out your achievements or
    qualifications in this field, especially those
    that meet the job description or requirements.
  • Refer the reader to your general qualifications
    on your enclosed resume. Highlight important
    points from your resume. Also highlight points
    that will be of particular interest to this
    specific organization.
  • The closing paragraph should pave the way for the
    interview by asking for an appointment, or by
    offering to call the employer in the near future,
    or by some similar suggestions to facilitate an
    immediate and favorable reply.
  • Sincerely,
  • (Sign Here)
  • Karen E. Jones
  • Enclosure (You are noting that you have enclosed
    your resume.)

15
Letter of application

16
Resume
17
Follow-up Letter
  • A brief thank you note to the interviewer after
    the interview. It contains the following element
  • Introduction The position you applied for. Thank
    the interviewer for his or her time.
  • Body Restate your interest and motivation.
  • Conclusion Thank them again. State your
    willingness to provide any additional information
    if needed.

18
Sample Follow-up Letter
  • Chor Vang                                         
                                                      
                                             
  • 729 North Street
  • Highlands, CA 95660
  • August 15, 2003
  • Mrs. Linda Jones Smith                      
  • Microsoft Software Director                
                                                      
                                                 
  • 352 Northgate Ave                          
                                                      
                                               
  • Fresno, CA 95823
  •                                                   
                                                      
                                                      
      
  • Dear Mrs. Smith
  •  
  • Thank you for the courtesy and consideration I
    received on January 10 during my interview for
    the C programming position. I enjoyed meeting
    you and having the opportunity to learn about
    Microsoft's future endeavors in developing new
    computer software.
  • It was particularly encouraging to learn of the
    many opportunities for becoming a computer
    programmer.  I hope I expressed my desire to
    working in whatever capacity I might be needed.
  • Should you need further details or additional
    references, I will be glad to supply them.
    Again, thank you for an enjoyable and informative
    visit.
  • Sincerely,

19
Preparing for an interview
  • Review resume
  • Look for weak areas in education or employment
    history
  • Research the company
  • Be prepared to suggest contributions you can make
    to fill the companys needs
  • Write questions to ask during the interview
  • Think of questions you might be asked and decide
    how to answer them

20
3.8 Ways to make a positive impression during a
job interview
  • Be clean, well groomed, and appropriately dressed
  • Arrive to the interview on time or a few minutes
    early and alone
  • Bring extra copies of your resume
  • Be courteous but friendly
  • Smile occasionally
  • Watch your nonverbal signals- posture, eye
    contact. Dont fidget, play with your hair or
    chew gum

21
3.8 Ways to make a positive impression during a
job interview
  • Sell yourself- talk about your accomplishments.
    Be clear and concise
  • Be positive- Dont bad mouth a previous employer
    or coworker. Dont talk about your personal
    problems
  • Ask questions- Prepare a list in advance and
    refer to it if necessary.
  • End on a positive note-Emphasize your interest in
    the position. Ask for a business card, and ask
    when you can expect a decision. Thank the
    interviewers.

22
3.9 Resources for job success
  • Interpersonal skills- Communication, conflict
    resolution and team work skills. Develop
    tolerance
  • Management skills Planning, controlling and
    evaluating the use of resources
  • Time- use time wisely to meet deadlines
  • Money-Work within your budget for your
  • projects or department by carefully using
    supplies
  • Human resources- Delegate tasks to others
    when appropriate
  • Leadership Skills- Take on roles of increasing
    responsibility
  • Technical Skills- Develop and update technical
    skills on a regular basis.

23
3.10 Business etiquette in an advance
technological workplace
  • Learn and follow policies and procedures of the
    company-employee manual explains them in details
  • Practice professionalism in the workplace- People
    who are professional exhibit skills in their work
    and live up the highest standard in their
    profession
  • Develop a strong work ethic-Get to work on time,
    work a full day, meet deadlines.

24
3.10 Business etiquette (contd.)
  • Take responsibility for your actions Coworkers
    and employers will respect you
  • Acknowledge the contributions of others Will
    earn you credit as a good team player
  • Be courteous and respectful Return phone calls
    and e-mails promptly. Keep emotions under
    control. Avoid distracting others

25
Etiquette in the workplace (contd.)
  • Present an appropriate appearance-Practice good
    hygiene and grooming. Follow dress code.
  • Learn and follow safety procedures-report safety
    violations

26
Leaving A Job
  • Reasons
  • Resigning find a job before you quit. Employers
    are more interested in employees who are employed
  • Layoff temporary or permanent reduction in a
    companys workforce
  • Termination may result from poor job
    performance, dishonesty, theft or violence
  • Rights and Responsibilities
  • Show respect for your employer. Give a least two
    weeks notice if you resign
  • Make good use of your exit interview- answer
    questions honestly. Maintain professionalism
  • Make sure you receive what you are due- final
    pay-check, unused vacation time money. Severance
    pay if laid off
  • Apply for unemployment benefits-joint federal and
    state plan that provide income to workers who
    have lost their job.

27
3.11 Careers available in resource management
  • Work to assist and educate consumer. Help
    individuals, family or business manage their
    finances and other resources
  • Entry level-most require high school education,
    vocational training or both. Example
  • Technical-two year degree from an accredited
    college. Example
  • Professional-at least a four year college degree.
    Example.
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