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Preparing the Chapter Resume

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... (Read Chapter 10 carefully.) 9 x 12 envelope. ... KOPS summary report for your chapter in . the Leader s Report section of www.tops.org. Chapter Division ... – PowerPoint PPT presentation

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Title: Preparing the Chapter Resume


1
Preparing the Chapter Resume
  • Step-by-Step

Click to advance through each slide
2
Chapter Resume L-010
  • This is the report of the chapters loss,
    Division Winners and Royalty for the year.
  • Complete and send this report with all weight
    charts to the Coordinator after the chapters
    last December weigh-in, but no later than January
    8.
  • Those listed compete for area, state and
    provincial honors with all chapters in the area.
  • Some information may be filled in on the Chapter
    Resume before working with weight charts.

3
Getting Started
  • Gather all information and materials
  • All Weight Charts (TOPS, KOPS and Transfer)
  • Black and Red fine-point felt tip, ink or gel
    pens
  • Calculator and scratch paper
  • L-010 Chapter Resume
  • TOPS Rules
  • Chapter Manual (Read Chapter 10 carefully.)
  • 9 x 12 envelope

4
Getting Started
5
Fill in top of both sides of resume
  • Year (this is the year just completed)
  • Coordinator name and Field Staff Identification
    Number
  • Two letter ID of State, Province or Country
  • 4-digit Chapter Number (example 0505)

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Check Each Weight Chart
7
Check each weight chart
8
Check each weight chartTOPS L-027T
  • Current Year
  • Members TOPS number
  • Division member is in, based on first weight of
    the year
  • Female or Male box checked
  • State or Province or Country
  • Original starting date
  • Highest Weight recorded at TOPS Club, Inc.
  • Surgery for weight loss information
  • Name, Address and all other information about
    member
  • Members Signatureif still active with the
    chapter
  • Fill in date for each week and weight or
  • AB or EX or NM if no weight was recorded
  • Coordinators name

9
TOPS L-027T
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10
Check each weight chartKOPS L-027K
  • Number of weigh-ins during the year
  • Current Year
  • Members TOPS number
  • Female or Male box checked
  • State or Province or Country
  • Original starting date
  • Highest Weight recorded at TOPS Club, Inc.
  • Goal weight and Leeway weights
  • Surgery, Yes or No checked
  • If KOPS in previous year, must have
    December entries from previous year
  • Original KOPS date
  • Lost status, goal change, pregnancy,
    teen/preteen information if applicable
  • Name, Address and all other information about
    member
  • Members Signatureif still active with the
    chapter
  • Fill in date for each week and weight or AB
    or EX or NM if no weight was recorded
  • Coordinators name, transfer chapter

11
KOPS L-027K
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158.2
12
Check each weight chartTransfer L-027TR
  • Current Year
  • Members TOPS number
  • Division member is in, based on first weight of
    the year
  • Female or Male box checked
  • State or Province or Country
  • Original starting date
  • Highest Weight recorded at TOPS Club, Inc.
  • Surgery for weight loss information
  • Name, Address and all other information about
    member
  • Members Signatureif still active with the
    chapter
  • Fill in date for each week and weight or
  • AB or EX or NM if no weight was recorded
  • Coordinators name, transfer chapter

13
Transfer L-027TR
Members total loss for division honors
Members loss in new chapter for average loss per
member
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14
Totaling the ChaptersWeights for the Year
15
Totaling the ChaptersWeights for the Year
16
Yearly losses/gains
  • Do not convert weights to fractions. Enter
    exactly as recorded on the scales.
  • Line A enter first weight of member
  • Line B enter last weight of member
  • Subtract B from A and enter amount on Line C
  • Enter amount in black for loss or in red for gain
  • If member has only one weight, loss is 0
  • If member has no weight during the year, discard
    the chart. It is not counted or sent to
    Coordinator.
  • Members who record a weight on both a TOPS and
    KOPS chart during the year are not KOPS all year.
    Clip charts together. If the first or last
    weigh-in of the year is on the KOPS chart, use
    that weight in Line A or B on TOPS chart.
  • TRANSFERS - In the new chapter box, enter the
    first weight at your chapter, the last weight at
    your chapter and the total lost or gained during
    the time at your chapter.

17
Determining the Chapter Loss
18
Chapter Weight Report and Average Loss/Gain Per
Member
  • Chapter Resume L-010part 3See page 66
  • A. Count ALL members who have a weight on a
    weight chart (TOPS and KOPS charts for the same
    member count as one). Enter on resume.
  • B. Count members who have 52 weeks (all year) on
    a KOPS chart. If KOPS passed away during the
    year, include in this group. Enter on resume.
  • C. Subtract all year KOPS from total of ALL
    weight charts. Enter resume.
  • Weight Loss/Gain
  • - Total losses on all TOPS/Transfer charts
    weights in boxed area
  • - Total gains on all TOPS/Transfer charts
    weights in boxed area
  • Subtract smaller number from larger to determine
    chapter net loss or net gain.
  • D. Enter on resume in black, Net Loss or
  • E. Enter on resume in red, Net Gain
  • F. Divide D. Net Loss or E. Net Gain by C. Net
    Enrollment, carrying out three
    decimal places and do not round off. Enter on
    resume. This is the chapters
    average loss per member.
  • ADD name and phone number of
    preparer(s) and date at bottom

19
Chapter Weight Report and Average Loss/Gain Per
Member
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20
Next, sort Weight Charts into two stacks
21
Sort into Two Stacks
  • Stack 1 These are not eligible for Division
    Competition
  • KOPS all year
  • Less than ten pounds lost
  • No signature
  • No December weight
  • Four or more absences in a row
  • Lapse in membership after first weigh-in
  • Set Stack 1 aside.
  • Stack 2 All remaining charts are eligible.

22
DetermineDIVISION WINNERSUse only weight charts
in Stack 2
23
Use Stack 2 for Division Awards
  • Sort into two groups by gender
  • All Males All Females
  • Sort all Females into Divisions 1-9. See Chapter
    Manual page 67 or TOPS Rules 32,d, 3) for
    Division List.
  • Select top three biggest losses in each division.
  • On Division Winner side of Chapter Resume
    (L-010),
  • list these members in correct division, filling
    in all information and weights as requested.
  • Repeat these steps for Males and list on separate
    L-010 Division Winner page.
  • Dont overlook anyone.
  • Division Winners may also be Royalty

24
Chapter Division Winners Weight Charts
  • Check that information for each Division Winner
    is completed as previously reviewed in slide 9
  • Full name as registered at TOPS Club, Inc.
  • Membership number
  • Phone number including area code
  • First weight recorded of this year
  • Last weight recorded in December of this year
  • Total loss
  • It is very helpful to use the Chapter TOPS and
  • KOPS summary report for your chapter in
  • the Leaders Report section of www.tops.org.

25
Chapter Division Winners
  • continued
  • Teen and Preteen winners must have birthdate
    listed on Weight Chart and Chapter Resume
  • Division 9 see page 68 of Chapter Manual
  • If there is no winner in a category, write NONE
  • When listing, note members in the same division
    with identical weight loss as a tie.

26
Chapter Division Winners
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27
You have determinedDIVISION WINNERSand have
finished half of your chapters resume!
28
Next, recombine all Weight Charts in Stacks 1 and
2
29
Eligible for Chapter Royalty
  • Stack 1 Not eligible for Royalty competition
  • TOPS who did not reach goal
  • Reinstated KOPS
  • KOPS who reached goal prior to current year
  • New KOPS this year who
  • Lost less than ten pounds to goal
  • No December weight
  • Four or more absences in a row
  • Lapse in membership after first weigh-in
  • Are in Division 9
  • Lost KOPS Status
  • No signature
  • Last December weight on medical excuse
  • Is not registered as KOPS at Headquarters by
    January 31 of
  • upcoming year
  • SET STACK 1 ASIDE
  • Stack 2 All other new KOPS are
    eligible for Royalty competition.

30
Determine Chapter Royalty
31
Use Stack 2 to Determine Chapter Royalty
  • Sort into two groups by gender
  • All Males All Females
  • For QUEEN, sort all females by loss from highest
    weight recorded at TOPS Club, Inc. to Goal.
    Biggest loss to Goal is Queen next, queen
    runner-up next, alternate.
  • For KING, sort all males by loss from highest
    weight recorded at TOPS Club, Inc. to Goal.
    Biggest loss to Goal is King next, king
    runner-up next, alternate.
  • List these members in Royalty area on Chapter
    Resume
  • (L-010), filling in all information and weights
    as requested.
  • If there is no winner in a category, write
    NONE
  • Dont overlook anyone.
  • Royalty may also be Division Winners

32
Chapter Royalty
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33
Chapter Royalty
  • Fill in ALL information for each chapter Royalty
  • KOPS date
  • Full name as registered at TOPS Club, Inc.
  • Membership number
  • Phone number including area code
  • Highest Weight recorded at TOPS Club, Inc.
  • Last Goal Weight of the year
  • Amount lost to last goal weight (See Chapter
    Manual, page 55 for those who were in Division 9
    BEFORE reaching goal.)
  • When listing, note any Royalty with identical
    weight loss to goal as a tie. If none, write
    none.

34
You have determined Chapter Royalty and have
completed the chapter resume for the year!
35
Assembling Resume and Charts for Mailing
36
Assembling for Mailing
  • Make three copies of completed Chapter Resume
    pages.
  • Keep one copy of resume with chapter
    duplicate weight charts.
  • Place in a 9 x 12 envelope all copies of Resume
    and all weight charts in the order listed below.
  • TOPS and KOPS charts of all Royalty in order
    listed on resume. If Royalty are also Division
    Winners, insert a piece of paper with name, first
    and last weights and loss with other Division
    Winner charts.
  • All charts of Division Winners in order listed on
    resume
  • Charts of KOPS all year
  • Charts of other new KOPS
  • Charts of KOPS who lost status
  • Charts of all other TOPS and Transfers
  • Address envelope to your Coordinator.
  • Add first class postage.
  • Mail on or before January 8.

37
Double Check before sealing the envelope and
mailing
38
Congratulations on a wonderful year!
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