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Overview of Student Management System Components

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Richard Byrom Oracle Consultant, Speaker and Author http://www.richardbyrom.com Agenda Trends and Challenges in Higher Education Student Management System Components ... – PowerPoint PPT presentation

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Title: Overview of Student Management System Components


1
Overview of Student Management System Components
  • Richard Byrom
  • Oracle Consultant, Speaker and Author
  • http//www.richardbyrom.com

2
Agenda
  • Trends and Challenges in Higher Education
  • Student Management System Components Overview
  • The detail of Student Management System Processes
  • Oracle Student System Analysis
  • Conclusion
  • Questions and Answers

3
Global Trends in Higher Education
  • Globalisation of education
  • Increase in demand for university access
  • Reduction in Government financial support and
    greater emphasis on user-pays
  • Philosophy of Life-Long Learning - need for
    professional upgrading/career refocusing
  • Restructuring/re-invention of institutions

4
The Global Challenge
  • To provide tertiary institutions with a student
    information system that will meet their
    requirements now and in the future
  • To provide modern, dynamic global institutions
    with a SIS that will embrace change easily and
    rapidly

5
High Level Process Model
6
Learner Relationship Management
Web portal
Business Intelligence?
  • Portable Learner Profile
  • (CRM)

personal details
access authorities
administrative transactions
record of achievement
academic record
Time tabling
Library
VLE
HR
OSS
Finance
7
Components of Learner Relationship Management
Integration VLE Finance HR Timetabling Library
Student Staff Self Service Web Portal Access
Oracle Student System (OSS)
Student System
Web Portal Access
CRM - iStore Marketing Sales Service
CRM Marketing Sales Service
Business Intelligence Tools
8
Customer Relationship Management
  • Manage admission recruitment (prospect to
    applicant)
  • Interaction history will allow tracking contacts
    with perspective students
  • Develop, segment, and maintain communication
    streams

9
Customer Relationship Management
  • Useful for undergraduate and graduate admissions,
    external growth, fund-raising, alumni
    relationships, research and economic development
  • Develop and approve campaign budgets and workflow
  • Allow the people doing the work to track the
    progress and effectiveness of campaigns
  • Metrics

10
Best of Breed vs. Integrated Suite
  • Best of Breed - Pros
  • best of breed
  • eggs in many baskets
  • less supplier lock-in
  • Best of Breed - Cons
  • high maintenance
  • data duplication replication
  • integration work (ongoing)

11
Best of Breed vs. Integrated Suite
  • Integrated Suite - Cons
  • Supplier lock-in/distrust
  • May suit organisation but not department
  • Best of breed/integration trade off
  • Doesnt do everything
  • Integrated Suite - Pros
  • Integrated architecture (TCA)
  • Single supplier/partner
  • Shared data
  • Less interface work
  • Lower tech.training overhead
  • Standard, assists user adoption

12
Student System Components
Students
University Administration
Faculty
Student Application
Grade Posting
Admissions
Enrollment
Registrar
Class Schedule
Records
Payment
Finance
Records Access
Student Progress
13
Oracle Student System
  • Functionally rich
  • Inherently flexible
  • User configurable
  • Designed to meet changing Higher Education
    environment

14
Oracle Student System Key Components
  • Program Structure and Planning
  • Person Reference
  • Admissions
  • Enrollments
  • Student Finance
  • Financial Aid
  • Academic Records

15
Oracle Student System the big picture
16
Program Structure and Planning
  • The Program Structure and Planning subsystem is
    used to manage the details related to an
    institution's programs, units, unit sets, unit
    sections, and faculty.
  • Program Structure and Planning includes the
    following
  • Program Structure and Planning Overview
  • Creating Unit Sections
  • Setting Up Faculty Information

17
Program Structure and Planning
  • In Program Structure and Planning subsystem, a
    program consists of one or more units. Each unit
    can consists of multiple unit sections. When a
    unit is defined in terms of attributes, such as
    academic calendar, location, attendance type, and
    attendance mode, it becomes a unit section.

18
Person Reference
  • The Person subsystem is used to manage the
    details related to persons entered in Oracle
    Student System.
  • Person and organisation entities within Oracle
    Student System use the Trading Community
    Architecture to enhance the interaction between
    Oracle Student System and the other e-business
    suite modules.
  • Entering Person Details
  • Querying Persons
  • Managing Duplicate Person Details
  • Placing Holds
  • Tracking
  • Import Process

19
Personal Details Process
20
Tracking Process
21
Admissions
  • The Admissions subsystem is used to manages an
    institution's admission processes from
    recruiting, through inquiry till admission and
    includes tracking of requirements.
  • Maintaining Recruiting Details
  • Managing Inquiries
  • Entering Applications
  • Maintaining Academic History
  • Importing Admission Information
  • Processing Applications
  • Admitting Students
  • Closing Admissions
  • Generating Admission Statistics

22
Applications Entry Process
23
Enrollments
  • The Enrollments subsystem is used to manage
    student enrollment, re-enrollment, and enrollment
    changes.
  • Enrollments includes the following sections
  • Pre-Enrollment
  • Timeslots
  • Enrollment
  • Waitlists
  • Post Enrollment
  • Transferring Students Between Programs, Units,
    and Unit Sets
  • Setting Up Research Candidacy Details

24
Enrollments Process Flow
25
Financial Aid
  • The Financial Aid subsystem is used to manage
    student administration and financial management
    of higher education.
  • Financial Aid Management includes the following
    sections
  • Financial Aid Applications
  • Verifying Financial Aid Applications
  • Need Analysis
  • Administering Student Awards
  • Administering Student Sponsorships
  • Administering Pell Grants
  • Administering Loans
  • Student Employment
  • Disbursements

26
Functional Flow Chart of Financial Aid Management
27
Student Finance
  • The Student Finance module is used to manage all
    the financial transactions and accounting
    processes that determine student charges and
    credits for a specific study period in an
    educational institution.
  • Student Finance includes the following sections
  • Student Finance
  • Processing Deposits
  • Calculating Charges and Credits
  • Billing
  • Working with Holds
  • Dealing with Refunds
  • Interfacing with General Ledger

28
Student Finance Process
29
Academic Records
  • The Academic Records subsystem is used to manage
    and monitor a student's progress through the
    student's academic program and maintains a record
    of the student's academic work at the institution
    or granted through advanced standing.
  • Academic Records includes the following
    sections
  • Evaluating Applications for Advanced Standing
  • Assessing a Unit Attempt
  • Applying Progression Rules and Outcomes
  • Applying Program Completion Rules
  • Managing Graduation
  • Degree Audit
  • Producing Documents

30
Graduation Process
31
Conclusion
  • Best of Breed vs. Integrated Product Suite
    Approach will need to be taken.
  • Student Management systems provide effective
    mechanisms for higher education institutions to
    manage students and faculty and their interaction
    with each other and external systems

32
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33
Speaker Information
  • Name Richard Byrom
  • e-mail richard_at_richardbyrom.com
  • Web Site http//www.richardbyrom.com
  • Documentation Downloads of R11i E-Business Suite
  • http//www.oracle.com/appsnet/products/documentati
    on/content.html
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