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Leadership Advisory: 2014 Data Review

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Title: Leadership Advisory: 2014 Data Review & Process Author: John Kraman Last modified by: Autumn Daves Created Date: 1/21/2014 8:03:37 PM Document presentation format – PowerPoint PPT presentation

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Title: Leadership Advisory: 2014 Data Review


1
Leadership Advisory 2014 Data Review Process
  • John Kraman, Executive Director
  • OSDE Office of Student Information
  • January 24, 2014Francis Tuttle Tech Center

2
Student Information Framework
3
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4
Progress to Date The Waves Physical Layer
  • 2011
  • 2012

5
2012 Data Pipeline Survey
  • Recommendations based on district responses
  • Better processes and documentation
  • Better communication specifically about changes
    to data requirements, new tools, and upcoming
    plans
  • Fewer last minute changes to collections
  • Better prioritization and better pacing
  • More transparency and engagement
  • Clearer definition of roles and responsibilities

6
Progress to Date Strengthening the Data Pipeline
7
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8
Progress to Date Spring 2013 Data Certification
9
Progress to Date Fall 2013 Data Certification
  • Over 690,000 students enrolled in Oklahoma Public
    Schools during the fall of 2013. The Wave
    Consolidated October 1 Count was 99.92
    error-free in terms of district ownership of
    those students.

10
Districts Reduced Validation and Ownership Errors
since Jan. 2013
Validation Errors down 60, Ownership Errors down
68 between Jan. 2013 Jan. 2014
11
Currently, the Wave Warns of over 66,000
Validation Errors
12
Spring 2014 Data Certification Projects
Report Open Close
Drop Out Report Currently Open Quarterly
Grades 3-8 Assessment Pre-Code January 6, 2014 February 6, 2014
Historical Adjusted Graduation Cohort February 3, 2014 May 28, 2014
TLE Roster Verification Begin. of March Early June
RSA End-of-Year Report May 2014 May/August 2014
Annual Statistical Report May/End of School Two weeks after the last day of school
SMART Report Beginning of May July 3, 2014
Advanced Coursework April 1, 2014 July 3, 2014
Grades 3-8 EOI Assessment Post-Code (Correction Window) June 4, 2014 July 3, 2014
A-F Calculations Review August 4, 2014 August 22, 2014
13
Regarding Deadlines
  • To meet the Aug. 28 deadline for the 2014 report
    card, SDE will use the data as is at the close of
    each data certification project.
  • Data from the data certification projects will
    not be corrected during the final calculation
    verification process in August.
  • Districts will need to correct data, clear
    validation errors, avail themselves of all
    training opportunities, and call the SDE for
    support before the data certification projects
    close.

14
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15
Spring 2014 Wave and Data Certification Training
Spring Wave Training Date Sessions
Video Conf. Jan. 14 PM
Woodward Jan. 22 AM
Lawton Jan. 23 AM PM
Atoka Jan. 30 AM PM
OKC   Feb. 4 AM PM
Tulsa Feb. 6 AM PM
Video Conf. Feb. 11 PM
  • SDEs Office of Student Information Webpages
  • http//www.ok.gov/sde/student-information-system
  • Five Wave 101 Course training videos
  • Registration links to Wave Trainings and Data
    Certification Webinars
  • Links to related program offices and information
  • Twitter Feed _at_OSDE_SIS

16
Initial Spring 2014 Feedback
  • I do not think informing districts of testing
    changes in a webinar is an appropriate way to
    communicate that change. Moving the FAY to Oct. 1
    is unfair to teachers.
  • The different offices at the SDE should be on
    the same page.
  • Quit thinking up more and more reports.
  • These data collections do nothing but grow each
    year exponentially.
  • Testing Glad WAVE is pulling NFAY. Could SpEd
    accommodations be pulled? They are in SEAS. Ready
    for WAVE to pull EOI demographics for testing in
    '14-'15.
  • Accreditation and class size audit are
    redundant.

17
Initial Spring 2014 Feedback
  • Entering everything into the wave system is a
    challenge.
  • The nightly data collection with WAVE reports is
    the biggest issue. It reduces our window to make
    corrections. If data collection could be done
    hourly or at a minimum, twice a day, that would
    be very valuable.
  • People who have meaningful jobs like teaching
    having to do this work.
  • One respondent simply listed all of the reports
    covered in the training as the most important
    challenge to districts.
  • Webinars are more convenient.
  • In person trainings offered for each NEW report
    being brought on.

18
http//www.ok.gov/sde/student-information-system
  • Accountability Data Certification (including
    Webinars)
  • Data Use (including Teacher Dashboards and Data
    Tools)
  • State Longitudinal Data System Grant
  • P20 (including early childhood)
  • Data Governance and Privacy
  • Federal Reporting and the Common Education Data
    Standards
  • Reporting and Analysis
  • The Wave System (including SSO Wave Access)
  • Twitter Feed _at_OSDE_SIS

19
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20
What is Ed-Fi? The Ed-Fi solution connects data
through an application framework that enables the
building of dashboards and applications unifying
data the student, classroom, district/LEA, and
state levels.
21
Data Use Ed-Fi Dashboard Pilot
  • Pilot Districts
  • Durant
  • El Reno
  • Norman
  • Oklahoma City
  • Prague
  • Putnam City
  • Tulsa
  • Union
  • Partner Organizations
  • The Choctaw Nation
  • Francis Tuttle Tech Center
  • The Schusterman Family Foundation
  • The Tulsa Community Services Council
  • SDE Educator Effectiveness
  • SDE School Improvement

22
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23
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24
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25
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26
Ed-Fi Dashboard Pilot Timeline
  • July 2013 Ed-Fi Pilot Launched
  • Summer 2013 Requirements Gathering
  • February 2014 Phase 1 Dashboard will be
    installed and ready for pilots testing
  • 2014-2015 School Year Phase 2 expanded data,
    pilots and dashboards (including Early
    Childhood/Kindergarten Readiness/RSA pilot)
  • 2015-2016 School Year Available Statewide

27
Data Use Federated Access
28
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Data Governance
29
SLDS Advisory Committee and Data Workgroups
30
OSDE Data Governance Program and External
Advisory Committees
State Department of Education External Advisory Committees
31
OSI Contact Information
  • John Kraman, Executive Director for Student
    Information
  • John.kraman_at_sde.ok.gov
  • Susan Pinson, SLDS District Data and PD Liaison
  • susan.pinson_at_sde.ok.gov
  • Duane Brown, SDE Data Coordinator
  • duane.brown_at_sde.ok.gov
  • Autumn Daves, Technical Project Coordinator
  • autumn.daves_at_sde.ok.gov
  • Follow us on Twitter _at_OSDE_SIS
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