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Proposed 2015 Priority Projects

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Title: Slide 1 Author: shutton Last modified by: Thomas Coughlin Created Date: 1/9/2011 11:03:39 PM Document presentation format: On-screen Show (4:3) – PowerPoint PPT presentation

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Title: Proposed 2015 Priority Projects


1
Proposed 2015 Priority Projects
  • Cecelia Jankowski
  • Managing Director
  • Member Geographic Activities
  • New Brunswick, NJ
  • 22 November 2014

2
Project Careers Business Plan

Goal
Progress
Achieve member-related objectives as identified
in Careers Business Plan Improved member
satisfaction Increased member dues revenue
Introducing alternative revenue streams
Milestone Target Completion Complete
Replacement of careers portfolio manager (staff) 4Q-2014 15
Career Networks launch on IEEE Collabratec 3Q-2014 0
White-labeling of IEEE ResumeLab with JobSite and Collabratec 4Q-2015 0
Suite integration requirements for myIEEE 3.0 4Q-2015 0
Member Experience Improvement
  • Increased member engagement
  • Improved member satisfaction with career
    development opportunities

October 2014 Status Update
  • Business plan financials endorsed by IEEE FinCom
  • Career portfolio position posted

Project Success - Metrics
  • Replacement for Careers Portfolio Mgr
  • Number of Career Networks, and user satisfaction
  • Usage and user satisfaction of IEEE ResumeLab
    within IEEE JobSite and IEEE Collabratec

Budget
MGA Notes
2015 0 revenue

3
Project IEEE Collabratec

Goal
Progress
Achieve member-related objectives as identified
in IEEE Collabratec business plan Improved
member satisfaction Increased member dues
revenue Introducing alternative revenue streams
Milestone Target Completion Complete
20 municipal communities, 2 event-based communities Jan 2015 25
Pilot phase completion and evaluation Late 1Q-2015 0
10,000 member sign-ups 3Q-2015 0
25,000 member sign-ups 4Q-2015 0
Member Experience Improvement
  • Increased member engagement
  • Improved member satisfaction with professional
    networking opportunities
  • Improved member satisfaction with career
    development opportunities

October 2014 Status Update
  • Preparing for Pilot launch, in early December
  • Finalizing MGAs geo- and event-based communities
  • Finalizing orientation webinars for MGA
    Volunteers participating in Pilot communities
  • Identifying lists of members and former members
    to be invited into Pilot

Project Success - Metrics
  • Member sign-ups to IEEE Collabratec
  • Member utilization of professional networking and
    career features
  • Member satisfaction with IEEE Collabratec
  • Increased dues revenue

Budget
MGA Notes

2015
4
Project IEEE WIE Business Plan 2014-15

Goal
Progress
To maintain our international lead and to become
the recognized leader dedicated to inspiring,
engaging and advancing women in STEM.
Milestone Target Completion Complete
Business Plan Approved June 2014 100
Business Plan Required Financial Resources November 2014 In progress
Acquiring and Restructuring WIE Staff Q1 2015 Q4 2015 In progress
WIE Leadership Conference 2015 April 2015 50
New Program Initiatives- Affinity Group Support Regional Workshops Travel grants, Job site, and awards 2015 In progress
Communication Strategy- Marketing, publicity, website Q3/Q4 2015 Dependent on resources
Experience Improvement
  • Increase engagement (member, volunteer, partner )
  • Increase satisfaction (member, volunteer,
    partner)
  • Increase value of membership
  • Career Development Opportunities

Project Success - Metrics
  • Rebalance program portfolio
  • Rebalance revenue

Budget
Novmeber 2014 Status Update
Notes
2014 87.5k ILC partner funds secured as of (November 2014) pending discussions with Google and GoDaddy
2015 215.5 Pending FinCom approval (November 2014)
  • 87.5k in partner funds committed in
    discussions with potential partners
  • Regional Workshop planning in progress
  • Secured 3k in program support
  • Membership survey launch date 10/27
  • Development of Job Description- new hire

5
Project MGA Volunteer Training 2015
Progress
Goal

In support of modernizing the volunteer experience
, develop and implement a unified MGA volunteer
training framework that effectively identifies
and targets volunteer needs, and restructures
existing MGA training offerings and content
delivery under one umbrella.
Milestone Target Completion Complete
MGA Board approval for standing Volunteer Leadership Training Ad Hoc Committee, its Charter, and Action plan Nov 2014
Identify and evaluate existing training programs offered by MGA and identify training needs across all target audiences Jan 2015
Evaluate and determine optimum curriculum and delivery solution(s) to maximize time investment, interest and commitment by target audience Feb 2015
Complete volunteer training framework and present to MGA OpCom Apr 2015
Launch Implementation June-Nov 2015
Evaluate and present results to MGA Board Nov 2015
Volunteer Experience Improvement
  • Increase volunteers perception of IEEE as a
    valuable resource for guidance and support to
    perform their role effectively
  • Increase volunteer knowledge and capabilities of
    the overall IEEE
  • Motivate volunteers to take on new roles in their
    local units, make a meaningful impact, and
    increase unit vitality
  • Create the foundation for MGA volunteer
    succession planning

Resources
  • 2015 One PT MGA staff Program Manager
  • - One FT Administrator

Project Success - Metrics
Budget
  • of volunteers completing base curriculum
  • of volunteers submitting applications for
    participating in leadership program
  • of students electing to take on officer roles
  • of YPs graduating from leadership program
  • Improved volunteer engagement retention

MGA Notes
2015 75K Trainees recognition engagement of external professional expertise for content and delivery, and technical development and support.

6
Project IEEE Young Professionals Focus on Member
Experience

Progress
Goals
Milestone Target Completion Complete
Inventory and Identify Projects Q4 2014 20
Socialize/assemble team sand document strategy and plan for each initiative to include staff/volunteer deliverables February 2015
Execute Plans Mar October . 2015
Comprehensive Evaluation and Reporting November 2015
Future Direction and 2016 Planning December 2014
  1. Identify and Scope Signature Products, Programs
    and Services
  2. Assemble team, document Strategy and Plan for
    Each
  3. Execute and Evaluate

Member Experience Improvement
  • Focus on development of Signature products based
    on segmentation data
  • Measured increase in satisfaction as Key
    Performance Indicator
  • Modernized and internationally sensitive
    interfaces, tools and resources
  • Saves the member time

Budget
Fiscal MGA Notes
2015 15-20K Allocated to adopted initiatives from within existing budget
2015 TBD Any above the line expenses will require sponsorship, partnership or fundraising
Project Success - Metrics
  • Product awareness / usage
  • Satisfaction, testimonials
  • Retention

7
Project MGA Presence in Global Offices

Goal
Progress
Seamless interface for volunteers to understand
MGA related activities
Milestone Target Completion Complete
RACI Charts developed to clarify roles and responsibilities between MGA Staff, Local Staff Volunteers
Develop Communications Plan
Member Experience Improvement
  • Increase volunteer engagement
  • Minimize volunteer time investment in overcoming
    unknown obstacles

Budget
Project Success - Metrics
MGA Notes

  • Increase of activities in the local unit
  • Higher member and volunteer satisfaction with the
    local unit
  • Increased number of new program opportunities
    worldwide

Funding approved by IEEE FinCom
8
Project India Membership Plan

Goal
Progress
Membership growth through improved member
satisfaction, volunteer training engagement,
and targeted marketing and benefits in India. -
Also finalize required data gathering in 2013
Milestone Target Completion Complete
Environmental scans SWOT and Strategic priorities Finalized 2014 100
Bangalore Metro Area Workshop Sept 2014 100
Finalize on participants of 2015 Task Force Team January 2014 0
Finalize tactical plan with India Council including accountability ? 60
Begin Plan Implementation Plan based on top priorities - Improve relevance of IEEE to industry, academia and government sectors - Develop programs to enhance membership growth and retention, particularly for young professionals and student members Q1 2015? 5
Member Experience Improvement
  • Develop more relevant engagement opportunities
    for members in India
  • Improved retention (especially student) resulting
    in a larger IEEE network for members in India
  • Improved relevance of IEEE in India
  • Improved support from local sections and chapters
    for members

Budget
Project Success - Metrics
MGA Notes
2014 50K External environmental scan study - May use SDEA funds for Face to Face
2015 TBD Marketing (Advertising, list purchases) TBD placeholder until projects defined
  • Increased Retention (especially Student)
  • Increased interactions between sections and
    student branches
  • Improved Student Recruitment
  • Increased member volunteer satisfaction

Funding approved by IEEE FinCom
9
Project Japan Membership Plan

Goal
Progress
Membership growth through improved member
satisfaction, volunteer training engagement,
and targeted marketing and benefits in Japan.
Milestone Target Completion Complete
IEEE Workshop on Japanese Industry Promotion November 2014 50
Finalize 2015 Tactical Plans with Japan Council Including Accountability Q1 25
Conduct Tokyo Metro Area Workshop May 2014 0

Continue Plan Implementation Finalize Industry Support Board Metro Area Workshop Grow YP Affinity Groups Young Prof networking events Young Prof awards (more tactics to be determined after November 2014 Industry Workshop) 10
Member Experience Improvement
  • Develop more relevant engagement opportunities
    for members from Industry
  • Improved experience for Young Professionals
  • Building a larger IEEE network for members in
    Japan
  • Improved relevance of IEEE in Japan
  • Provide more engaging recruitment messaging (e.g.
    In Japanese language)

Budget
MGA Notes
2014 50K Event funds (E.G. MAW, YP networking, Industry Support Meeting) Marketing activities
2014 TBD Marketing (Advertising, list purchases) Staffing if required? Event funding
Project Success - Metrics
  • Increased HG recruitment
  • Increased members from Industry
  • Increased volunteers from Industry
  • Improved Student Recruitment

Funding approved by IEEE FinCom
10
Project 2014 Metro Area Workshops

Progress
Goal
  • Continue successful 2011-2013 Metro Area
    Workshops pilot by designing a program and
    process that will guide and provide geo-units
    with the guidance, tools, and support to rapidly
    and effectively organize their own Workshops.
  • Workshop content shall address emerging
    technologies that are in demand within the local
    area (Example topics include, Cloud Computing,
    Smart Grid, Software Engineering, Mobile
    Application Development and Electric Vehicle
    Technology). Workshop target audience is
    practicing engineers and technical professionals
    who are innovators, have a desire to learn more,
    and/or are in career transition or considering a
    career change.

Milestone Target Completion Complete
Planning Q1 2015 100
MAW Locations, Venues Dates Determined Q2 2015 100
Registration and Marketing Campaign Launched Q3 2015 100
3 MAW Workshops Executed Q4 2015 70
Member Experience Improvement
- This projects supports a larger MGA Board
objective to modernize the volunteer experience
through new models of engagement and also
supports the vitality of our geo-units.
Budget
MGA Notes
2015 120K
Project Success - Metrics
  • Attendance at each MAW exceeds 100.
  • 30 Nonmembers join IEEE at each workshop.
  • B/E Section Financials.
  • Overall MAW Top Box Satisfaction to exceed 46
    at each workshop.

11
Project Facilitating Volunteer Initiatives

Goal
Progress
Provide business and implementation consultation
for new programs and activities volunteers wish
to pursue in their local area. Remove barriers
associated with ideas that have not been tried
before.
Milestone Target Completion Complete
Review, collect and organize OU and HQ practices
Develop guidelines for developing business plan to support local projects
Design template for reference Offer 1st webinar on how to get started with your idea



Volunteer Experience Improvement
  • Increase volunteer engagement
  • Minimize volunteer time investment in overcoming
    unknown obstacles
  • Create pride in ownership of new solutions
  • Realize more immediate path forward on projects
    being socialized in the local unit

Project Success - Metrics
Budget
  • Increase of activities in the local unit
  • Higher member and volunteer satisfaction with the
    local unit
  • Increased number of new program opportunities
    worldwide

MGA Notes
2015 0 No budget dollars identified at this time.
12
Proposed 2015 MGA Priority Projects
Project Project Description Desired Outcome
IEEE Collaboratec (Continuing-2014) Launch of Collaboratec (formerly PPCT) tool in Q1 to Members. Valuable, trusted and well utilized tool for members to make connections with other technology professionals
Career Experience (Continuing-2014) Career resources and tools business plan implementation The plan involves the following highlights Career Networks- People-to-people support at the heart of the experience (distinct IEEE advantage)- Virtual experience in PPCT Employment- New Coordinated job site resources for intuitive user experience- New Social media based job posting using PPCT - Modify Globalize consultants offerings Compensation- Create compensation calculators for geographical and technology areas Professional Identity- Modify Extend ResumeLab offering to offer white label, customized offering and integration with other career resources Integration- Coordinated using myIEEE 3.0 and PPCT/Collaboratec platforms- Globally relevant or specific region, technology, or practice-based versions of experience
13
Proposed 2015 MGA Priority Projects
Project Project Description Desired Outcome
IEEE WIE Business Plan (NEW) Develop and execute year of IEEE Women in Engineer business plan. Including 2nd WIE Intl Leadership Conf, onboarding project specialist, expansion of Program Partnership Program, evolving communications, improvement of Affinity Group Support, initial planning for Regional Workshops Conference Increased attendance, satisfaction and 3rd Party financial underwriting of the conference Expansion of Program Partnership Increased 3rd party financial underwriting of the WiE Programs Communications strategy Improved coordination of WiE communication channels, including social media and planning for IEEE WiE web redesign Affinity Group Support Increased financial support of Affinity Group activities Regional Workshops Begin planning for up to two regional conferences
Volunteer Training (NEW) Establish the norm for MGA volunteer training for the future. Renew MGA training into one unified umbrella program that supports the needs of all volunteers for geographic units. All MGA training delivery program offerings will be reviewed to asses whether MGA volunteer needs are being adequately addressed. MGA will have an integrated training solution where volunteers, regardless of the role they serve in, can easily find the answers and explanation to meet their training needs. This program will establish cooperative agreements for the content and message delivered to MGA volunteers by 1) committee led programs such as CLE and Volunteer Leadership Program, 2) regions, 3) sections and 4) societies (particularly in chapter training). MGA Training curriculum as a pre-requisite for succession planning, committee selection and special programs will be evaluated with recommendations to the MGA Board.
14
Proposed 2015 MGA Priority Projects
Project Project Description Desired Outcome
Improving Young Professionals Committee Focus on the Member (Continuing-2014) Young Professionals Committee has developed a MSCW list of their efforts, they will be picking the key projects to drive a small subset to completion, high member participation, and high member satisfaction List of 2-3 key projects or initiatives that can be executed in 2014 with directly accountable individuals, project plans, clear quarter by quarter deliverables, status updates, performance against expected measures of success
MGA Presence in Global Offices (Continung-2014) RACI Charts developed to clarify roles and responsibilities between MGA Staff, Local Office staff, Local Volunteers, MGA upper level volunteers Seamless interface for volunteers to understand MGA related activities
India Membership Plan (Continuing-2014) Implementation of the membership development plan for India, with clear tactical deliverables at the section level within India Execution of fully defined tactical plan for member and membership development in India, based on planning activities conducted in 2014
Japan Membership Plan (Continuing-2014) The implementation of tactical objectives of membership growth plan for Japan Execution of fully defined tactical plan for member and membership development in India, based on planning activities conducted in 2014
15
Proposed 2015 MGA Priority Projects
Project Project Description Desired Outcome
Metro Area Workshop (Continuing-2014) Metro Area Workshop for Sections Plan and execution of Metro Area Workshops conducted at the local level in 2014
Facilitating Volunteer Initiatives (NEW) Develop a new MGA program to provide business and implementation consultation for new programs and activities volunteers are interested in pursuing in their local area. The volunteer consultant role will ensure coordination with other IEEE Organizational Units to discuss, gain support as necessary and identify procedures that must be in place to meet IEEE policy and governing practices. Increase member engagement and interest in their unit by supporting new activities and programs of interest to volunteers in a local area. Ideas brought forward can be evaluated and discussed for assessment and durability, including business planning, implementation and delivery of the program. Development and delivery of business plan templates, financial planning, cost and risk assumptions and other operational planning guides would be made available. Webinars and training materials could also be provided when appropriate. This program will result in the ownership of new and increasingly novel approaches to activities in the local units. Volunteers will go further with ideas they may not have delivered due to uncertainty and lack of assurance their ideas could be delivered.
16
Proposed 2015 MGA Priority Projects SC14
Reccommendations
Project Project Description
Free Access to IEEE Digital Library Include free access to IEEE Digital Library as a member benefit. Promote other IEEE Services and products based on their usage and preferences
Incentive and Recognition Program for Companies Develop an incentive and recognition program for companies that invest in full or partial support of their employees IEEE Membership Dues
Loyalty Rewards Introduce loyalty rewards such as publication access, conference fees, standards for continued membership
Promotion tool for local events Provide a tool to build, promote, record, host and broadcast technical events at the local level and make them available to IEEE members
Enhance vTools Enhance vTools for better usability by volunteers and provide a training program to the Sections
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