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Clear English


Clear English Proofreading Tips Proofreading tips The following top tips are based on guidance from the Plain English Campaign. Click here to access the original ... – PowerPoint PPT presentation

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Title: Clear English

Clear English
  • Proofreading Tips

Unit learning objectives
Unit learning objectives
By successfully completing this unit, the target
learners will be able to demonstrate knowledge
and understanding to
  • Define what proofreading is
  • Summarise the benefits of proofreading documents.
  • Apply proofreading techniques to documents

Why should we proofread?
  • Have you ever sent an email, written a letter,
    produced a poster and then realised that there's
    a typo, a missed word, incorrect information.
  • Yes! ....then this module is for you

What is proofreading?
  • Proofreading can be defined as a method to check
    the text in a written medium to find and fix any
    errors in the wording. (BusinessDictionary.Com)
  • The errors can include
  • Spelling mistakes
  • Grammar
  • Punctuation
  • Choice of words.

Why cant we just use a spellchecker?
  • Well we should, spell check helps us
  • Find wrongly spelt words
  • Find repeated occurrences of words
  • Spot when a small letter comes before a capital
  • But spell check cannot identify the following
  • Typing errors that seem to be correct i.e. form
    instead of from etc.
  • Spot mistakes in the grammar i.e. their instead
    of they're
  • Identify poor sentence structure

Proofreading tips
  • The following top tips are based on guidance from
    the Plain English Campaign.
  • Click here to access the original document.

Proofreading tip 1
  • You need to possess a good understanding
    knowledge of punctuation and grammar before
    starting to proofread.
  • You need to know what is correct to spot all the
  • Click on the i icon to find out more information
    on punctuation and grammar.
  • Or click on the light bulb to test your knowledge.

Proofreading tip 2
  • Avoid interruptions
  • Try to do the proofreading in a quiet environment

Proofreading tip 3
  • Try to read the piece of work out loud.
  • This helps identify imperfect sentence structure
    and poor grammar.

Proofreading tip 4
  • Take frequent breaks away from the proofreading
  • Only you can identify how long you can maintain
    your concentration when reading.

Proofreading tip 5
  • The style of the document also needs proofreading
    not just the words and punctuation.
  • Look out for discrepancies in style and
  • This includes checking headings, font sizes,
    changes in bullet-point size and style.

Proofreading tip 6
  • Be systematic
  • Take one line at a time.
  • Use a ruler to guide your eyes so that no lines
    are accidently missed.

Proofreading tip 7
  • Read one word at a time
  • Try not to skim the skim the words, try to fix
    your gaze one line at a time

Proofreading tip 8
  • When proofing your own, make sure there is a time
    gap between finishing the document and proofing

Proofreading tip 9
  • Don't just proofread on the screen.
  • Its easy to spot most of the mistakes this way
    and correct them, however there maybe some
    mistakes that you may miss.
  • Do a final proofread using a printed hard copy.

Proofreading tip 10
  • Try to get somebody else to do a final proof of
    the document
  • An objective third eye helps us spot the mistakes
    that may have been missed.

Proofreading resources
  • Click the icon for a proofreading tips PowerPoint
  • Click the icon for proofreading tips from IDEA
  • Click the icon for proofreading tips from BBC

Proofreading assessment
  • Time to test your proofreading skills, click on
    the question mark to select your assessment
  • Spot the right word
  • Proofreading exercise