ANTHONY%20INDEPENDENT%20SCHOOL%20DISTRICT%20Erica%20Saldivar,%20Director%20Maintenance%20and%20Operations%20Department%20620%20Sixth%20Street,%20Anthony%20Texas,%2079821-1279%20Phone:%20(915)%20886-6516%20%20%20%20Fax:%20(915)%20886-2420

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ANTHONY INDEPENDENT SCHOOL DISTRICTErica
Saldivar, DirectorMaintenance and Operations
Department620 Sixth Street, Anthony Texas,
79821-1279Phone [phone] Fax
[phone]

• Web-based Maintenance Work Order Program
• Schooldude.com

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Functions of the Maintenance Department

• Building remodeling
• Chemical maintenance program
• Electrical repairs
• General building repairs
• HVAC/ Heating repairs
• Lighting issues (2007-2008 includes bulb
  replacement)
• Major painting projects
• New construction
• Pest control
• Plumbing repairs
• Preventative maintenance
• Roof repairs
• Vandalism damage (non-paint related)

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Functions of the Grounds Department

• The Grounds Department reports directly to the
  Maintenance Director
• The Department is responsible for the following
  areas of the district.
• All athletic fields
• All playgrounds
• All Irrigation Systems
• Maintenance and scheduling of watering of the
  following areas
• Grass areas
• Trees
• Shrubs
• Xeriscaped areas
• Weed control district wide
• Outdoor pest control
• Recovery of all ecological trash (Leaves,
  branches, etc)

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Functions which are NOT the responsibility of the
Maintenance Department

• Cleaning Responsibilities
• Distributing supplies/equipment
• Floor maintenance (Cleaning, polishing, etc.)
• Furniture Repair
• Minor nuts bolts repairs
• Moving or assembling furniture
• Ordering or distributing custodial supplies
• Touch-up painting
• Trash pickup and cleaning (in campus areas and
  parking lot)

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Implementation of the Web-based Work Order System

• Traditional paper based system obsolete
• Provides instant feedback to the requestor
• Allows for better planning by the Maintenance
  Department
• Allows access to the system on any computer with
  internet access
• Administrators are given the opportunity to See
  what is occurring on their campus
• An integral tool for the Administration
  Department for future budget planning
• An essential tool for the Maintenance Department
  for future equipment replacement planning and
  preventative maintenance procedures

STEP 1
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All AISD Employees will be assigned a SchoolDude
login name
Once you are signed in as a user, the following
email will be sent to you

• Welcome, to our request submittal service called
  "MySchoolBuilding.com". This service allows you
  to submit work requests directly to our
  maintenance department via the internet.Your
  password to submit work requests is
  "wildcats".1) Click this URL
  http//www.myschoolbuilding.com. (To make
  theprocess faster, you may want to bookmark this
  URL.)2) Type in this account number 761687452
  3) Click "Submit Organization" button and the
  request submittal pagewill appear.4) Type in
  your request information along with the other
  requiredinformation such as your name and
  submittal password and click thesubmit button.
  (Your password is indicated above in this
  message.)5) Your new request will then appear in
  a list on the left. You canedit new requests
  until they have been assigned.For more
  questions or concerns please feel free to contact
  me at mailtoaflores_at_anthonyisd.net or .We look
  forward to serving you,Al Flores

As a user, you will be able to enter a work order
from your classroom computer.
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Procedure for logging into the Maintenance Work
Order System

• Open the Anthony ISD website www.anthonyisd.net
• Click on the Maintenance Department Page
• Click on the SchoolDude.com Icon
• Under the Email Address box, Type in your
  A.I.S.D. email address ex alastname_at_anthonyisd.ne
  t
• The Maintenance Work Order Request will show up
  on your screen

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Creating a new Maintenance Work Order

• (ALL FIELDS WITH A RED CHECKMARK BOX IS A
  REQUIRED FIELD)
• Step 1
• Please be yourself, click here if you are not Al
  Flores
• Your information should come up in the text boxes
  under this heading
• Step 2 
• Location
• The pulldown menu will show all the applicable
  locations around the campus.
• Area
• The pulldown menu will show all the applicable
  areas around the campus.
• Area/Room Number
• Add your room number here or the description of a
  specific area
• Yes, remember my area entries for my next new
  request entry.
• Click on this box if you wish for your room to be
  your default location for future use
• Step 3
•  Select Problem Type
• There are icons which define the task
  requested (If this is an emergency, click on the
  check box)
• Step 4 
• Please describe your problem or request.   
• Type in a detailed description of the work or
  problem to help the Maintenance department
  further isolate the problem

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What happens to My Maintenance Work Order (MWO)
once I submit it?

• Your work order is assigned a number and
  submitted to your site administrator
  (Principals, Food Service Director,
  Transportation Supervisor, etc.)
• Your site administrator will determine the
  validity of the request. At this point they will
  either approve or reject it.
• If your request is denied, you will be notified
  via e-mail
• If your request is approved, the MWO will be
  forwarded to the Operations Manager for
  assignment and completion
• This system is designed to maintain a direct line
  of communication with you as the requestor and
  with the Maintenance Department via e-mail

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Managing your Maintenance Work Order Account

• In your Request Page, you can click on the My
  Requests tab
• This page will show all requests you have
  submitted.
• You can check on the status of your request by
  clicking on it.
• This will tell you if your request has been
  approved or disapproved
• If approved, the status of the work completion
  will be shown
• If an inspection was conducted, the results of
  the inspection are shown.
• If parts are required, the order status is shown
• If problems arise, the feed back is shown
• Once completed, this status will be reflected on
  the website
• In addition to the website access, emails as to
  the status of the MWO will be sent to your email
  box

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QUESTIONS?