Microsoft Office 2007-Illustrated Introductory, Windows XP Edition - PowerPoint PPT Presentation

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Microsoft Office 2007-Illustrated Introductory, Windows XP Edition

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Microsoft Office 2007-Illustrated Introductory, Windows XP Edition Editing Documents Pages 25-37 (omit pages 37-41) ... With an active Internet connection, ... – PowerPoint PPT presentation

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Title: Microsoft Office 2007-Illustrated Introductory, Windows XP Edition


1
Microsoft Office 2007-Illustrated Introductory,
Windows XP Edition
  • Editing Documents
  • Pages 25-37 (omit pages 37-41)

2
Cutting / Copying and Pasting Text
CUTTING TEXT COPYING TEXT
The operation of moving text from one location to another is called cut and paste. The operation of copying text from one location to another is called copy and paste.
Cutting text removes it from the document. Copying text leaves the original in the document.
Ways to cut text CTRL X Right-click gt CUT CUT button on HOME tab Ways to copy text CTRL C Right-click gt COPY COPY button on HOME tab
Once you have cut or copied text, you will then Paste the text. Ways to paste text CTRL V Right-click gt PASTE PASTE button on HOME tab. Once you have cut or copied text, you will then Paste the text. Ways to paste text CTRL V Right-click gt PASTE PASTE button on HOME tab.
3
Drag and Drop
  • You can also move text using the drag and drop
    method.
  • Drag selected text to a new location using the
    mouse.
  • Text that is dragged is not placed on the
    Clipboard.
  • TO MOVE TEXT
  • Click and drag to move text.
  • TO COPY TEXT
  • Click, hold down CTRL and drag to copy text.

4
Using the Clipboard
  • Cut or copied text is placed on the Clipboard,
    which is a temporary storage area for text and
    graphics cut or copied from a document.
  • There are two clipboards
  • System Clipboard - holds one item, the last item
    cut or copied from a document.
  • Office Clipboard - holds up to 24 items.
  • The Office Clipboard
  • Stores up to 24 items.
  • Stores text and graphics.
  • Items can be cut/copied from any Office program.
  • Items on the Office Clipboard can be viewed.

Click the item to get this box.
5
Paste Options Button
  • Once you have pasted text, the Paste Option
    button will appear near the pasted text. This
    allows you to change the formatting of pasted
    text.

This is the drop-down menu you get when you click
the down-pointing arrow on the Paste Options
button.
Paste Options button
6
Paste Special Option
7
Copying or Moving Items between Documents
  • Open both Word documents.
  • Cut or copy text from one document.
  • Switch to the other document.
  • Click the button for the document on the task
    bar.
  • Use the Arrange All command in the Window group
    on the View tab to display both documents at the
    same time.
  • Paste the text into the second document
  • OR
  • You can use the VIEW Tab gt WINDOW group to view
    both documents at one time. (see next slide)

8
VIEW Tab gt Window Group
  • View Side-by-Side

9
VIEW Tab gt Window Group
  • Split
  • This splits a single document into two sections.
  • You can be in one location of the document in the
    top window and another location of the document
    in the bottom window.
  • You can then scroll separately in each window.
  • To remove the split, simply click and drag the
    bar dividing the two sections or, you can click
    Remove Split option.

10
Replacing Text
  • Use the Replace command to search for and replace
    all instances of a word or phrase in a document.
  • You can either automatically find and replace all
    occurrences at once, or find and review each
    individual occurrence.
  • HOME tab gt EDITING group
  • Enter the text you are looking for in FIND WHAT
    window.
  • Enter the text you want to replace it with in the
    REPLACE WITH window.
  • Match case replaces only exact matches of
    uppercase and lowercase characters.
  • Find only complete words

11
Using the GO TO Feature
  • Use to move to a specific page, section, line,
    table, graphic, or other item in a document
  • You can also click the Page number button on the
    status bar to open the Find and Replace dialog
    box.

12
Checking Spelling and Grammar
REVIEW Tab gt Proofing Group gt Spelling and
Grammar button
Identified misspelled word
Suggested correction
13
Checking Spelling and Grammar
Identified grammar error
Suggested corrections
14
Researching Information
  • Research task pane provides access to
    many resources.
  • REVIEW tab gt Proofing Group
  • Use the Thesaurus to look up synonyms for
    repetitive or awkward words.
  • The Thesaurus appears in the Research task pane.

With an active Internet connection, the Research
task pane provides access to other reference
sources.
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