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QUARTERLY REPORT

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Title: QUARTERLY REPORT


1
BRANCH AdministrationUnit Corporate
Management
  • QUARTERLY REPORT
  • 3rd Quarter 2012/13
  • Oct Dec 2012

2
PROGRAMME OBJECTIVE
  • To provide effective leadership, management and
    administrative support services.

3
Sub-pro Communications
4
Strategic Objective Performance Indicator/output 2012/13 Quarter 3 Target Responsible Manager Progress (Achieved, Partially Achieved or Not Achieved) Reason for Variances (partially or not achieved) Proposed Corrective Actions
Ensuring that the policy and strategic frameworks are in place for effective communication Communication Strategy for 21012\3 developed Communication Strategy implemented CD Comm Achieved.
Ensuring that the policy and strategic frameworks are in place for effective communication Events Management Policy developed Departmental events implemented D Comm Achieved
To promote internal communication within the dept Weekly internal online publication Newsflash produced 16 online editions of Newsflash produced DD Comm Achieved
5
Strategic Objective Performance Indicator/output 2012/13 Quarter 3 Target Responsible Manager Progress (Achieved, Partially Achieved or Not Achieved) Reason for Variances (partially or not achieved) Proposed Corrective Actions
Build relationships with the media to ensure effective communication of departmental programmes, messages and policies. At least one departmental media statement, message or article published or aired in the media Four media statements published or broadcast per week CD \ D \ DD Achieved.
6
Strategic Objective Performance Indicator/output 2012/13 Quarter 3 Target Responsible Manager Progress (Achieved, Partially Achieved or Not Achieved) Reason for Variances (partially or not achieved) Proposed Corrective Actions
Draft speeches for the Minister as requested from time to time. Speeches drafted and delivered to the Executive Authority and DG at least 24 hours before delivery Speeches drafted as per request / instruction CD Comm Achieved
7
MAIN ACHIEVEMENTS
  • Heightened communication of the Sixteen Days
    campaign
  • Effective utilisation of broadcast and print
    media
  • Drafting of all requested speeches a total of
    28 speeches were drafted during the quarter
  • Coping without staff and basic resources
  • 18 Online Editions of Newsflash produced -
    exceeded quarterly target

8
Budget Report
Item2 Budget Expenditure Balance
Compensation of employees R1 857 000 R1 624 705 R232 925
Goods and services R163 000 R359 753 - R200 363

9
CHALLENGES REQUIRING INTERVENTION
  • Inadequate human resource
  • Lack of basic working tools
  • Budget
  • Inadequate appreciation of the strategic role of
    communication
  • Departmental events taking place at the same time
    limited space for maximum profiling

10
Sub-pro Legal Services
11
Strategic Objective Performance Indicator/output 2012/13 Quarter 3Target Responsible Manager Progress (Achieved, Partially Achieved or Not Achieved) Reason for Variances (partially or not achieved) Proposed Corrective Actions
To review, develop and draft legislation relevant to the Departments mandate. Draft legislation as per the Departmental legislative programme Draft Women Empowerment and Gender Equality Bill submitted to cabinet Support to parliamentary processes to enact the legislation CD Legal Services Partially Achieved Achieved A meeting with the OCSLA has been arranged to discuss their concerns and opinion regarding the draft Bill with the intention to reach consensus on the matter.
To review, develop and draft legislation relevant to the Departments mandate. Framework for review of constitutionality and harmonisation of all legislation impacting on the rights of women, children and people with disabilities developed Draft framework for constitutionality review and harmonisation of legislation impacting on the rights of women, children and people with disabilities workshoped to internally CD Legal Services Partially Achieved WEGE Bill was given priority over other targets. Lack of capacity in the CDLegal Services A proposal was submitted to CDStrategic Management to amend the CDLSs APP in order to make this target SMART
12
Strategic Objective Performance Indicator/output 2012/13 Quarter 3 Target Responsible Manager Progress (Achieved, Partially Achieved or Not Achieved) Reason for Variances (partially or not achieved) Proposed Corrective Actions
To draft and scrutinise agreements involving the Department. MOUs as per requests from branches within the department developed Contract management protocol developed MOUs with prioritised Departments drafted Contract management protocol approved and implemented Achieved Partially Achieved WEGE Bill was given priority over other targets. Lack of capacity in the CDLegal Services Target is carried over to the next quarter.
13
Strategic Objective Performance Indicator/output 2012/13 Quarter 3 Target Responsible Manager Progress (Achieved, Partially Achieved or Not Achieved) Reason for Variances (partially or not achieved) Proposed Corrective Actions
To render legal support and advice to Departmental clients re internal and external matters Litigation management strategy developed Litigation management strategy approved and implemented Partially Achieved WEGE Bill was given priority over other targets. Lack of capacity in the CDLegal Services Target is carried over to the next quarter.
14
TARGETS NOT ACHIEVED Q3
KPI Q3 Target Progress Information/corrective action
Litigation management strategy developed Litigation management strategy approved and implemented Final draft of Litigation management protocol presented to Top Management for inputs and comments.
Contract management protocol developed Contract management protocol approved and implemented Draft Contract management protocol presented to Top Management for inputs and comments.
Framework for review of constitutionality and harmonisation of all legislation impacting on the rights of women, children and people with disabilities Current legislation that impacts on the rights of women, children and people with disabilities researched and reviewed Ist draft submitted to ADG on 30 September

15
Budget Report
Item Budget Expenditure Balance
Machinery and Equipment 0 5 288 -5 288
Compensation of Employees 1 483 000 1 340 400 142 600
Goods and Services 2 680 000 172 766 95 234
Total 1 751 000 1 518 453 232 547
16
Sub Programme Resource Management
17
Strategic Objective Performance Indicator/ output 2012/13 Quarter 3 Target Responsible Manager Progress (Achieved, Partially Achieved or Not Achieved) Reason for Variances (partially or not achieved) Proposed Corrective Actions
Optimally utilise and develop human resources HR Plan revised and implemented HR Plan revised and submitted to DPSA D HRM Not Achieved HR Planning Committee not yet established. HR planning priorities dependent on evolving strategic direction and service delivery model related to Turn-Around Strategy. Audit Committee resolved on 11 December 2012 that Adjusted HR Plan is deferred till end February 2013 to ensure alignment with outcomes of Turn-Around Strategy. Approve appointment of HR Planning Committee. Ensure alignment between Adjusted HR Plan and Turn-Around Strategy. Submit Adjusted HR Plan to DPSA by end February 2013.
Optimally utilise and develop human resources Service Delivery Improvement Plan developed and implemented Awareness campaigns on the Service Deliver Charter conducted D Strategic Management Not Achieved SDIP Committee not yet established. Approve SDIP Committee. DPSA to present workshop on management of service delivery improvement to members of SDIP Committee.
18
Strategic Objective Performance Indicator/ output 2012/13 Quarter 3 Target Responsible Manager Progress (Achieved, Partially Achieved or Not Achieved) Reason for Variances (partially or not achieved) Proposed Corrective Actions
Optimally utilise and develop human resources Workplace Skills Plan (WSP) developed Alignment of job profiles, PDPs, WSP and PMDS. Manage and review impact of development provided to employees. D HRM Achieved Not Achieved No impact due to budgetary challenges Identify free training opportunities. Implement on-the-job training and coaching.
Optimally utilise and develop human resources Institutionalisa- tion of the PMDS PMDS managed D HRM Partial Achieved (70 level 2-12 30 SMS) Not all officials submitted their mid-term reviews as requested Approve appointment of Moderating Committees. Circular sent to all incumbents and managers who are not compliant.
Optimally utilise and develop human resources Employee Assistance Programme developed Employee Assistance Programme implemented D HRM Not Achieved EAP Plan of Action not finalised and communicated. EAP Coordinator to finalise, communicate and schedule the implementation of the EAP Plan of Action.
19
Strategic Objective Performance Indicator/output 2012/13 Quarter 3 Target Responsible Manager Progress (Achieved, Partially Achieved or Not Achieved) Reason for Variances (partially or not achieved) Proposed Corrective Actions
Implement and maintain a computer network to enable business to achieve their mandate. Computer network implemented Additional backup/ Storage devices implemented Dir IT Achieved
Implement ICT Governance. ICT Governance framework designed and phase 1 implemented Establish IT policies and standards   Dir IT Partly achieved Information Security Policy reviewed after inputs received and aligned with security Management Policy. Revised policy to be submitted to Accounting Officer for approval.
20
Strategic Objective Performance Indicator/output 2012/13 Quarter 3 Target Responsible Manager Progress (Achieved, Partially Achieved or Not Achieved) Reason for Variances (partially or not achieved) Proposed Corrective Actions
Provide safe, working environment and habitable, sufficient office accommodation for DWCPD employees. Internal security policy developed Internal Security policy implemented. Dir SM Achieved, Security policy approved, Access control improved, Briefing session held with the Ministry personnel, Coordination of security during major events took place in November and December 2012. Quotations for the installation of security system sought, only one outstanding. Briefing sessions in Branches will be held in the last quarter, Installation of the security system will be concluded in the last quarter.
Provide safe, working environment and habitable, sufficient office accommodation for DWCPD employees. Occupational Health and Safety policy developed. Draft OHS policy consulted. Dir SM Partially Achieved Draft policy circulated first to all personnel, inputs received and are being consolidated. Draft policy will be submitted for approval in the last quarter.
21
Strategic Objective Performance Indicator/output 2012/13 Quarter 3 Target Responsible Manager Progress (Achieved, Partially Achieved or Not Achieved) Reason for Variances (partially or not achieved) Proposed Corrective Actions
To provide safe and compliant accommodation Suitable and compliant accommodation secured Needs analysis submitted D Facilities
22
MAIN ACHIEVEMENTS
  • Stable network maintained.
  • Uninterruptable power supply devices have been
    and installed in all the switch cabinets (to
    prevent power spikes).
  • All relevant SITA SLAs have been signed
    Business Agreement under review by Legal Services

23
BRANCH CHALLENGES REQUIRING INTERVENTION
  • Lack of funding to enhance IT environment
    Implement e-mail archiving, document management,
    databases, licences, network equipment (currently
    on loan from The Presidency)

24
MAIN ACHIEVEMENTS
KPI Q3 Target Achieved Progress Information
HR Plan revised and implemented Revised organisational structure in line with the Departments mandate finalised Structure and establishment of Office of the Deputy Minister approved. Creation of post of Director Risk Management approved.
Workplace Skills Plan (WSP) developed Manage and review impact of development provided to employees. 5 officials (HR) attended PERSAL training


25
TARGETS NOT ACHIEVED Q2
KPI Q2 Target Progress Information/corrective action
HR Plan revised and implemented Revised organisational structure submitted to DPSA for approval Approval of appointment of HR Planning Committee by Minister. Alignment to be ensured between Adjusted HR Plan and Turn-Around Strategy. Adjusted HR Plan to be submitted to the DPSA by end February 2013 (Audit Committee resolution).
Service Delivery Improvement plan developed and implemented Service Delivery Charter consulted and approved Approval of appointment of SDIP Committee by Minister.
Workplace Skills Plan developed Identified training interventions coordinated Lack of training budget. 1 of compensation budget to be allocated to training and development in 2013/14.
Employee Assistance Programme developed Employee Assistance Programme implemented No service provider can be appointed due to the unavailability of funds. EAP Coordinator appointed and is in process of developing EAP Plan of Action.
26
TARGETS NOT ACHIEVED Q2
KPI Q2 Target Progress Information/corrective action
Computer network implemented Additional network file servers / databases implemented No funding available in 2012/13. Procurement of file servers and database system(s) deferred to 2013/14 (if funding is available)
ICT Governance framework designed and phase 1 implemented ICT Committee established Information Security Policy implemented Terms of reference being drafted. Memorandum to be submitted to Acting Chief Director Resource Management in January 2013. Awaiting feedback from Deputy Minister. Revised policy to be submitted to Accounting Officer for approval.
27
Budget Report
Item2 Budget Expenditure Balance
Compensation of Employees 3,072,000 2,750,162 321,838
Goods and Services 210,000 313,221 -220,493
Total 3,282,000 3,063,383 101,345
28
Sub-prog Financial Management
29
Strategic Objective Performance Indicator/output 2012/13 Quarter 3 Target Responsible Manager Progress (Achieved, Partially Achieved or Not Achieved) Reason for Variances (partially or not achieved) Proposed Corrective Actions
Sound financial management Proper budget planning and sufficient allocated funds facilitated Training budget related matters to programs conducted CFO Not achieved Focus was given to addressing audit outcomes and improving control envirnment Training to be arranged within the 4th quarter
Sound financial management Budget vs Expenditure and monitor Monthly monitoring of budget vs exprnditure Dir Finance Achieved
Sound financial management In year monitoring implemented In year minotoring implemented Dir Finance Achieved
Sound financial management 30 days payment deadline implemented Checklist on payments implemented and monitored Dir Finance Partially Achieved 70 Checlist implemented but to staff capacity contraints not effectively monitored, centralisation of invoices receipt not implemented yet Matter has been discussed and agreed upon but to be implemented in the 4th quarter
30
Strategic Objective Performance Indicator/output 2012/13 Quarter 3 Target Responsible Manager Progress (Achieved, Partially Achieved or Not Achieved) Reason for Variances (partially or not achieved) Proposed Corrective Actions
Sound financial management Sound Supply Chain Management Compliance to policies and prescripts implemented Adherence to business process monitored Monthly and quarterly interim financial statements complied and submitted Dir Finance Dir Finance Achieved Partially Achieved, 60 Monthly financial statements has only been introduce effective November 2012 and still being reviewed. Quarterly IFS reporting is firmly on course Monthly financial statements will be prepared and submitted timeously effective from the 4th quarter.
Sound financial management Sound Supply Chain Management Internal control environment improved Implementation of internal control mechanism processes and procedures facilitated Dir SCM Partially Achieved, 70 Delays in the loading of information on the LOGIS system due to capacity constraints LOGIS to be piloted and rolled out in the 4th quarter.
Sound financial management Sound Supply Chain Management Prescribed reporting requirements and timeframes complied Adhere to approved business processes Dir SCM Partially Achieved 50 Due to the cancellation of the previous security tender a be one will be advertised in the 4th quarter 2 information sessions targeting Provincial suppliers has not been done due to the change in the approach SCM and BID Committee member have attended the SCM training The SCM unit targeted Provincial consultations that would be arranged by branches and requested a slot to present SCM processes and the suppliers database
31
MAIN ACHIEVEMENTS
KPI Q3 Target Achieved Progress Information
Budget vs Expenditure and monitor Monthly monitoring of budget vs expenditure Budget v/s Expenditure reports are produced and circulated monthly to responsibility managers. Commitments are monitored in Finance
quarterly interim financial statements complied and submitted Interim IFS are now prepared and submitted to AO, IA and NT on time


32
TARGETS NOT ACHIEVED Q2
KPI Q2 Target Progress Information/corrective action
Internal control environment improved Implementation of internal control mechanisms, processes and procedures facilitated. LOGIS is live but currently is being piloted for full roll-out in the new financial year 2013/14. A SCM Logistics Clerk has been appointed to assist with the LOGIS full roll-out.
Prescribed reporting requirements and timeframes complied Business processes for approval, implementation of approved business processes tabled. The Security Tender will be advertised before end of January 2013. A reconciliation of the suppliers registered on our Suppliers Database with those registered on LOGIS will be undertaken, therefore the need to conduct information sessions targeting Provincial suppliers will not be necessary as LOGIS has all government department suppliers.
100 updated moveable asset register Update moveable asset register, quarterly asset verification Asset verification has been done in the Cape Town offices but the verification process for all the offices is still outstanding. A complete report of asset verification will done in due course. Position of the Assist Director SCM who will be responsible for Asset Management in the Department has been advertised. The names of the shortlisting panel have already been forwarded to HR.

33
Budget Report
ECONOMIC CLASSIFICATOION BUDGET R' EXPENDITURE R' BALANCE R'
       
Compensation of Employees 3,719,000 2,895,700 823,300
Goods and Services 3,369,000 2,580,322 788,678
Machinery and Equipment 0 35,164 (35,164)
Transfers 0 24,751 (24,751)
       
TOTAL 7,088,000 5,535,937 1,552,063
34
Sub-prog Research and Policy Development
35
Strategic Objective Performance Indicator/output 2012/13 Quarter 3 Target Responsible Manager Progress (Achieved, Partially Achieved or Not Achieved) Reason for Variances (partially or not achieved) Proposed Corrective Actions
To provide research support and advisory services To provide research support and advisory services Research support and advisory services provided  (Study on Violence against children) CD 1xDir Achieved
To provide research support and advisory services To provide research support and advisory services Research support and advisory services provided (100 year women contribution study) CD 1xDir Partially achieved The unit was advised to consult the TOR with other stakeholders Terms of reference to be consulted with relevant stakeholders in Quarter 4
To provide research support and advisory services To provide research support and advisory services Research support and advisory services provided (Audit of Special Schools) CD 1xDir Partially achieved Draft reports for 2 Provinces (NC MP) in place. Data capturers requested from DOC. Data capturers will only be made available to DWCPD in January 2012. Data Capturing to commence in January 2013
36
Strategic Objective Performance Indicator/output 2012/13 Quarter 2 Target Responsible Manager Progress (Achieved, Partially Achieved or Not Achieved) Reason for Variances (partially or not achieved) Proposed Corrective Actions
To provide research support and advisory services To provide research support and advisory services Research projects supported and advised CD 1xDir Achieved Report on the analysis of the 2011 Census Provided inputs on Ministers speech for the Gender Based Violence Summit Desk top review of Universities offering Gender Studies
37
Strategic Objective Performance Indicator/output 2012/13 Quarter 3 Target Responsible Manager Progress (Achieved, Partially Achieved or Not Achieved) Reason for Variances (partially or not achieved) Proposed Corrective Actions
To provide research support and advisory services Report on Institutional Arrangements tabled in line with CDs Institutional Support and Capacity Development Draft Report consulted with stakeholders CD 3 x Dir Partially Achieved Draft report not yet finalised Report will be finalised and consulted with stakeholders in the Fourth quarter.
Research Forums on Women, Children People with Disabilities coordinated Plenary Meetings for National Research Forum CD 1xDir Achieved Held a Research Plenary on Unaccompanied children who cross into RSA boarders
38
Strategic Objective Performance Indicator/output 2012/13 Quarter 3 Target Responsible Manager Progress (Achieved, Partially Achieved or Not Achieved) Reason for Variances (partially or not achieved) Proposed Corrective Actions
To ensure effective Knowledge Information Management (KIM) Services Partial implementation of KIM Services in the department Staff Capacitated on KIM     KIM Specialist Not Achieved KIM Specialist not appointed due to lack of funds Will be implemented in the next financial year subject to availability of budget
KIM Strategy developed Policies submitted for approval Draft Section 14 Manual consulted   PAIA requests managed   Implementation of the KIM Strategy CD 1 X KIM Specialist Achieved Draft Departmental Section 14 Manual in place Achieved Draft of Records Management Policy has been completed Achieved Draft Access to Information Policy has been completed
39
Strategic Objective Performance Indicator/output 2012/13 Quarter 3 Target Responsible Manager Progress (Achieved, Partially Achieved or Not Achieved) Reason for Variances (partially or not achieved) Proposed Corrective Actions
To render policy development coordination and support services Reports on policy coordination and support services rendered To render policy development coordination and support services Draft Report consulted with stakeholders    Policy coordination and support services rendered   Policy development framework approved   Policy register maintained CD 3 x Dir Achieved Supported the development of the SDC Dialogue Partially Achieved Achieved Policy register in place Framework submitted to Top Management, awaiting approval Top Management to approve
40
MAIN ACHIEVEMENTS
KPI Q3 Target Achieved Progress Information
Provide research support and advisory services Tabling of the Study on Violence Against Children Study was tabled at a launch ceremony attended by a number of Departments, NGOs and Donor Agencies
Plenary Meetings for National Research Forum Hosted the Research Forum A Research Forum was hosted by the Department with the support of Save the Children UK.
Provide research support and advisory services Supported the finalisation of the TOR for proposed study on Violence Against Women TOR for the study on Violence Against Women has been finalised and approved by the UNFPA
41
TARGETS NOT ACHIEVED Q2
KPI Q2 Target Progress Information/corrective action
Provide research support and advisory services Study on Violence against children Study report was tabled on Q3
Provide research support and advisory services Audit of Special Schools Data captures will commence capturing questionnaires in January 2013


42
Budget Report
Item2 Budget Expenditure Balance

COMPENSATION OF EMPLOYEES 2023000 1 090 675 932 325
GOODS AND SERVICES 1 720 200 378891 1 341 309
43
Sub-prog Inter-sectoral and International
Coordination
44
Strategic Objective Performance Indicator/output 2012/13 Quarter 3 Target Responsible Manager Progress (Achieved, Partially Achieved or Not Achieved) Reason for Variances (partially or not achieved) Proposed Corrective Actions
To develop, implement and evaluate strategies for stakeholder coordination, collaboration and participation for the 3 sectors. Beneficial Stakeholder Coordination Framework developed. Develop final draft Stakeholder Coordination Framework and submit for approval CD. ISIR Achieved Framework developed awaiting approval
To develop, implement and evaluate strategies for stakeholder coordination, collaboration and participation for the 3 sectors. The Plan Of Action (POA) for National and International Commemoration events developed and implemented Implement the consolidatedPOA for National and International commemoration events CD. ISIR Achieved Plan of Action for International participation developed awaiting approval. The Department participated in all scheduled International and Multilateral engagements.
To develop, implement and evaluate strategies for stakeholder coordination, collaboration and participation for the 3 sectors. Stakeholder Database Management System developed Continuous update of stakeholder database management system CD. ISIR Achieved Updated continuously
45
Strategic Objective Performance Indicator/output 2012/13 Quarter 3 Target Responsible Manager Progress (Achieved, Partially Achieved or Not Achieved) Reason for Variances (partially or not achieved) Proposed Corrective Actions
To develop and strengthen partnerships with regional, multi- and bi-lateral partners for the 3 sectors. international, Partnerships between the department and inter-sectoral stakeholders signed and coordinated. Identify and coordinate partnerships. CD. ISIR Achieved Partnership identified and coordination on an ongoing basis Nationally with Government departments and internationally on Bi-national e.g. Nigeria MOU ready to be signed completed in the quarter.
To develop and strengthen partnerships with regional, multi- and bi-lateral partners for the 3 sectors. international, A Donor Funding Register for the department developed Manage and report on Donor funding received. CD. ISIR Achieved Treasury approved template and awaiting approval of the template by principals before distribution for implementation
To develop and strengthen partnerships with regional, multi- and bi-lateral partners for the 3 sectors. international, DWCPD Fund-raising guidelines developed Fundraising guidelines finalised and submit for approval CD. ISIR Partially achieved The guidelines are currently being consulted upon. The inputs will be consolidated in consultation with the 3 sectors and internal communications.
46
Strategic Objective Performance Indicator/output 2012/13 Quarter 3 Target Responsible Manager Progress (Achieved, Partially Achieved or Not Achieved) Reason for Variances (partially or not achieved) Proposed Corrective Actions
To facilitate compliance with regional , continental and international instruments to advance the 3 sectors. Guidelines and Standards on multi- and bilateral country reports coordinated and populated Guidelines and Standards on multi-lateral and bilateral country reports implemented CD. ISIR Achieved Guidelines for ODA participation received , still awaiting approval
To facilitate compliance with regional , continental and international instruments to advance the 3 sectors. Schedule on participation for multi- and bi-lateral activities/events developed Schedule on participation for multi and bilateral activities/events inputs consolidated CD. ISIR Achieved Work in progress updates as and when schedule dates are posted Some participation schedule from DIRCO are requested on ad hoc basis and sometimes depend on the content of discussion and invitation extended to Minister or department as per Departmental mandate Due to the fact DWCPD work is cross-functional or Inter-sectoral conclusive schedule is impossible, it is difficult to control the schedule of participation hence need to accommodate the unforeseen and unplanned requests.
47
MAIN ACHIEVEMENTS
KPI Q3 Target Achieved Progress Information
Stakeholder Coordination Framework developed and finalised Final Stakeholder Coordination Framework finalised, awaiting approval Coordinated Mens Forum Coordinated Development Partners Forum The Stakeholder Framework was consulted at the Strategic Plan of the department at Misty Hills and also at WEGE branch meeting .
Strengthened partnerships with regional, multi- and bi-lateral partners for the 3 sectors. 1.Participated at the Nigeria Bi-national Committee (BNC) in Nigeria 2. Participated at the Africa Regional Conference on Sustainable Development-Addis Ababa 3. Coordinated the UN -16 Days Closing Ceremony for 16 Days of Activism Campaign 4. Finalised the establishment of the Development Partners Forum and the official endorsement. The MOU between DWCPD and the Ministry of Women Affairs in Nigeria has been finalised and will be signed during the state visit in January/ February 2013 Report finalised and will be submitted for approval
Compliance with regional , continental and international instruments to advance the 3 sectors. Guidelines for Official Development Assistance (ODA ) for donor funding consulted and finalised with Treasury The reporting template for donor funding finalised and submitted for approval and implementation.
48
TARGETS NOT ACHIEVED Q2
KPI Q3 Target Progress Information/corrective action
Stakeholder Coordination Framework drafted and developed 2nd draft of Strategic Plan developed
To facilitate compliance with regional , continental and international instruments to advance the 3 sectors. MPAT finalised MPAT was coordinated, audited by Internal Audit and submitted to DPME
Performance Quarterly reports submitted QSRM facilitated and report compiled The submission for QSRM report was prepared and submitted in the 3rd Quarter.
49
Budget Report
Item2 Budget Expenditure Balance



50
Sub-prog STRATEGIC MANAGEMENT
51
Strategic Objective Performance Indicator/output 2012/13 Quarter 3 Target Responsible Manager Progress (Achieved, Partially Achieved or Not Achieved) Reason for Variances (partially or not achieved) Proposed Corrective Actions
To provide efficient executive and administrative support to the Minister and Director-General Institutional ME Policy and Policy Register developed Institutional ME Policy and Register approved Dir. ME Achieved Policy approved Register not achieved Development of Policy register function transferred to CD Research and Policy Development
To provide efficient executive and administrative support to the Minister and Director-General Institutional ME Framework developed   Institutional ME Framework approved Dir. ME Achieved Performance Management Framework approved
To provide efficient executive and administrative support to the Minister and Director-General Strategic Plan reviewed and approved Strategic Plan approved D Planning Not Achieved - Approved Strategic Plan runs for a 5-yr cycle - Target deferred to next financial year because Strategic Plan will be reviewed as part of the Turn Around Strategy of the department. A new Strategy will be consulted upon as part of the Turn Around Strategy of the department The process will be guided by the planning cycle of government and the project plan of the 1st phase of the Turn Around Strategy to be completed end of December.
To provide efficient executive and administrative support to the Minister and Director-General Annual Performance Plan (APP) Approved APP and Strategic Plan aligned D Planning Partially achieved Still working on the Turn-around strategy to come up with the revised strategy First phase of the Turn-around to be completed end of December 2012
To provide efficient executive and administrative support to the Minister and Director-General ENE chapter approved Draft ENE document CD Achieved Draft ENE submitted to NT
52
Strategic Objective Performance Indicator/output 2012/13 Quarter 3 Target Responsible Manager Progress (Achieved, Partially Achieved or Not Achieved) Reason for Variances (partially or not achieved) Proposed Corrective Actions
To provide efficient executive and administrative support to the Minister and Director-General. Functional ME system Electronic ME system implemented Dir. ME Not achieved DD ME moved to another department and Dir was busy with the drafting of AR and other Chief Directorate functions An appointment to benchmark with Stats SA has been scheduled for January because Stats was preparing the release of statistics.
To provide efficient executive and administrative support to the Minister and Director-General. Management Performance Assessment Tool (MPAT) finalised MPAT finalised CD Achieved In the 2nd quarter DPME held workshops on MPAT and the departments were expected to submit their reports during the 3rd quarter 2012/13
To provide efficient executive and administrative support to the Minister and Director-General. Performance Quarterly reports submitted QSRM facilitated and report compiled Dir. ME Partially achieved The quarterly reports submission date is every seven working day of each month of the new quarter. The Q3 template with targets will be circulated on 17th Dec. to the programmes and the due date for submission is on 7th January 2012
53
Strategic Objective Performance Indicator/output 2012/13 Quarter 3 Target Responsible Manager Progress (Achieved, Partially Achieved or Not Achieved) Reason for Variances (partially or not achieved) Proposed Corrective Actions
To provide efficient executive and administrative support to the Minister and Director-General. 2011/12 Annual Report Approved Final Annual Report tabled CD Dir. ME Achieved
To provide efficient executive and administrative support to the Minister and Director-General. DWCPD participated in FOSAD Clusters DWCPD participated and contributed in the FOSAD Clusters Dir Planning Achieved
54
MAIN ACHIEVEMENTS
KPI Q3 Target Achieved Progress Information
Institutional ME Policy developed Institutional ME Policy approved The policy name was changed to Performance Management Policy and was consulted and approved by ADG
Institutional ME Framework developed Institutional ME Framework approved The name of the framework was changed to Framework for Performance Management and was approved by the ADG.
2011/12 Annual Report Approved Final 2011/12 Annual Report tabled to the Portfolio Committee The final Annual Report was printed, copies submitted to Parliament and circulated to the sms members.

55
TARGETS NOT ACHIEVED Q2
KPI Q2 Target Progress Information/corrective action
Strategic Plan reviewed and approved 2nd draft of Strategic Plan developed To review it as per Turn-around strategy, will be read by the end of January 2013.
Management Performance Assessment Tool (MPAT) finalised MPAT finalised MPAT was coordinated, audited by Internal Audit and submitted to DPME
Performance Quarterly reports submitted QSRM facilitated and report compiled The submission for QSRM report was prepared and submitted in the 3rd Quarter.

56
Budget Report
Item2 Budget Expenditure Balance



57
Sub-Programme INTERNAL AUDIT
58
Strategic Objective Performance Indicator/output 2012/13 Quarter 3 target Responsible Manager Progress (Achieved, Partially Achieved or Not Achieved) Reason for Variances (partially or not achieved) Proposed Corrective Actions
Provide quality assurance reviews and advice on compliance of departmental operations Approved Internal Audit Charter developed Audit Charter consulted Director Internal Audit Achieved
Provide quality assurance reviews and advice on compliance of departmental operations Approved Audit Committee Charter developed Audit Committee Charter consulted Director Internal Audit Achieved
Provide quality assurance reviews and advice on compliance of departmental operations Approved Risk Management Committee Charter developed Regular meetings and Charter finalised Director Internal Audit Not achieved Risk management Committee not established Top Management meeting will be utilised as Risk management committee quarterly
59
Strategic Objective Performance Indicator/output 2012/13 Quarter 3 Target Responsible Manager Progress (Achieved, Partially Achieved or Not Achieved) Reason for Variances (partially or not achieved) Proposed Corrective Actions
Provide quality assurance reviews and advice on compliance of departmental operations Number of Strategic Risk Assessment Reports developed Report compiled and risk assessment register maintained Director Internal Audit Not achieved Inability to align the Strategic plan to the strategic risks Risk Management moved to Strategic Management Unit
Provide quality assurance reviews and advice on compliance of departmental operations Number of Operational Risk Assessment Reports Operational Risk Assessment report submitted Submit the report and register for approval Director Internal Audit Not achieved Waiting for the Strategic risk assessment process to be finalised to ensure alignment Risk Management moved to Strategic Management Unit
Provide quality assurance reviews and advice on compliance of departmental operations Approved audit report on strategic and Annual performance plans developed Strategic and annual performance plans monitored for alignment Director Internal Audit Not Achieved Internal Audit Plan is approved Portfolio of Evidence review on the second quarter will be done in January 2013
60
Strategic Objective Performance Indicator/output 2012/13 Quarter 3 Target Responsible Manager Progress (Achieved, Partially Achieved or Not Achieved) Reason for Variances (partially or not achieved) Proposed Corrective Actions
Provide quality assurance reviews and advice on compliance of departmental operations Approved Internal Audit Procedure Manual developed Internal Audit Procedure Manual submitted to Audit Committee for approval Director Internal Audit Achieved
Provide quality assurance reviews and advice on compliance of departmental operations Number of follow-up reports on AGSA Audit findings for 2011/12 Management responses to AGSA analysed Director Internal Audit Achieved
Provide quality assurance reviews and advice on compliance of departmental operations Anti-fraud and corruption strategy developed Anti-fraud and corruption strategy developed Director Internal Audit Not achieved Policy approved Anti Fraud and corruption Strategy to be developed. Strategy to be finalised before end of financial year.
61
Strategic Objective Performance Indicator/output 2012/13 Quarter 3 Target Responsible Manager Progress (Achieved, Partially Achieved or Not Achieved) Reason for Variances (partially or not achieved) Proposed Corrective Actions
To conduct capacity building programmes Number of coaching and training on Risk Management workshops Training workshops conducted Awareness campaigns on anti-fraud and corruption strategy conducted Director Internal Audit Not achieved Risk Management Policy approved As part of the Support Plan between National Treasury and DWCPD, Internal Audit and Risk Management Unit in OAG will develop a plan on Risk Management workshops and anti fraud awareness campaigns. Due 31 March 2013
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TARGETS NOT ACHIEVED Q2
KPI Q2 Target Progress Information/corrective action
Approved Risk Management Committee Charter developed Regular meetings and Charter finalised Risk management Committee Charter was endorsed for approval by Audit Committee. Risk Management Committee to be established by 28 February 2013
Number of Strategic Risk Assessment Reports developed Report compiled and risk assessment register maintained Risk assessment process moved to Strategic Management
Number of Operational Risk Assessment Reports Operational Risk Assessment report submitted Submit the report and register for approval Risk assessment process moved to Strategic Management
Number of coaching and training on Risk Management workshops Training workshops conducted Awareness campaigns on anti-fraud and corruption strategy conducted Commitment secured through the strategic support plan (Between DWCP and National Treasury) for assistance by OAG risk management unit on training and awareness campaigns before 31 March 2013
Anti-fraud and corruption strategy developed Anti-fraud and corruption strategy developed Strategy development still in progress. Strategy will be finalised before end of financial year (31 March 2013).
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Budget Report
Item2 Budget Expenditure Balance
MACHINERY AND EQUIPMENT R 27 000 R 0.00 R 27 000
COMPENSATION OF EMPLOYEES R 559 000 R 224 955 R 334 045
GOODS AND SERVICES R 355 000 R 192 920 R 162 080
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