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EU Public Procurement Lab

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Federal Procurement Agency in Austria - Chances and risks of central public procurement THE AUSTRIAN FEDERAL PROCUREMENT COMPANY LTD BUNDESBESCHAFFUNG GMBH - BBG – PowerPoint PPT presentation

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Title: EU Public Procurement Lab


1
Federal Procurement Agency in Austria - Chances
and risks of central public procurement THE
AUSTRIAN FEDERAL PROCUREMENT COMPANY LTD
BUNDESBESCHAFFUNG GMBH - BBG Dr. Kathrin
Hornbanger, MBL-HSG
2
Rationale For Central Purchasing of Public
Authorities
  • Dezentralisation of Public Procurement leads to
  • Differing Methods, Procedures Standards
  • Loss of Synergies
  • Market Power of Public Demand used
    inadequately
  • Substantial Loss of Public Ressources

3
Solution
  • Aggregation of Public Demand
  • Optimization of Procurement Methods through
    Spezialisation
  • Significant Reduction of Tendering Procedures
  • Establishment of Austrian Federal Procurement
    Company Ltd.
  • by June, 2001
  • Centralisation of Public Procurement

4
Objectives
  • Demand Aggregation
  • Standardisation
  • Optimization of Purchasing Conditions
  • Process Simplification
  • Transparency
  • Broaden Competition
  • Improve Efficiency of Public Procurement
    Reduce Public Expenditure

5
BBG Operations
  • Needs Analysis
  • Document Draft for Tender
  • Supplier Selection
  • Conclusion of Contract
  • Provision of Catalogues
  • Market Survey Analysis
  • Standardisation
  • Controlling
  • Contract Management
  • Tendering Procedure Controlling
  • Contract Management?

6
BBG Operations
  • Supplies Services Contracts
  • Defintion of Goods of Services by Regulation
  • Economically Reasonable Aggregation of Demand

7
BBG Operations
  • Compulsory
  • Non Compulsory
  • Federal Administrations Must/May Use BBG Contrats

8
Fields of Activities
  • IT Hard- and Software
  • Photocopiers, Printers, Desktop PCs
    Maintenance
  • Paper Stationary
  • Utilities
  • Telephone
  • Transport
  • Cars
  • Meal Coupons
  • IT Hard- and Software
  • Facility Management
  • Office Equipement
  • Postal Services

9
Fields of Activities
  • Pharma
  • Labaratory Equipment
  • Books, Newspapers, e-Media
  • Security Services
  • Cleaning
  • Food
  • Textiles
  • Chemicals
  • Insurance
  • Facility Management
  • Metallic products, Machines, Tools ect.
  • Electronics Maintenance
  • Federal Administratin Must Use BBG Contracts

10
Fields of Activities
  • Training
  • Project Management
  • Public Relations
  • Individual Requests
  • Federal Administration May Use BBG Contracts

11
BBG Procurement agenda Orders from BBG Contracts Orders from BBG Contracts  
  2002 2003 Steigerung in
Furniture   4.877 100
Energy 72.035 101.431 41
Telecommunication 47.250 35.937 -24
Security of buildings   1.557 100
Cleaning 3.727 20.848 459
Facility Management   281 100
Motor Pool 44.224 14.343 -68
Hardware and machines   1.330 100
Fuel incl. lubricants 22.503 35.996 60
Electric euquipment   1.617 100
Transport and Traveling 15.129 22.859 51
Office material   3.333 100
IT-Hardware 26.745 45.940 72
Office machines   524 100
IT-Software 14.528 30.544 110
Pharma   2.498 100
Letter post 49.164 51.989 6
Total 295.305 377.737 28
12
BBG Procurement volume
13
Other Users
  • Public Companies owned by the State
  • Regional Governments, Cities, Municipalities
  • Universities
  • Health Sector
  • These Entities May Use the Services of BBG

14
  • Lessons Learned I
  • Demand Aggregation
  • Lack of Adequate Accounting Controlling System
  • Technical Specifications
  • Cooperation Communication with Clients
    Ministries
  • Establishment of New Internal Procedures
  • New Coordination Efforts
  • Hidden Costs

15
  • Lessons Learned II
  • Changing of Public Demand
  • Impossiblity of Knowing the Exact Need
  • Limits of Standardisation
  • Open Contracts Catalogues
  • Product Developements
  • Length of Tendering Procedures
  • Need for More Flexible Purchasing Techniques
  • Framework Agreements
  • E-shop

16
  • Lessons Learned III
  • Formal Requirements May be on the Detriment of
    Competition
  • List of Qualified Suppliers?
  • Obscure Provisions
  • Increasing Need of Specialists
  • Cost of Bidding
  • Multiplicity of Tresholds
  • Litigation
  • Need for Simplification of Existing Legal
    Framework

17
  • Lessons Learned IV
  • Closed Markets
  • SMME
  • Better Value for Money Can Only be Achieved
    through Competition

18
Lessons Learned V
  • Standard Terms and Conditions
  • rarley provide the most efficient solution
  • Intellectual Property Rights
  • Liability Provisions
  • Individual Solutions as Best Practice
  • Need to Create Comparable Conditions
  • Reduce Risks for Bidders and Save Money

19
  • E-procurement
  • Electronic Tender Notice
  • Information Platform www.bbg.gv.at
    www.auftrag.at
  • Electronic Provision of Tendering Documents
  • Clear Defined Procedures
  • Transparency of Public Demand

20
  • Key Succes Factors
  • Objectivity
  • Professionalism
  • Innovation
  • Speed e-tendering, e-shop
  • Process Simplification e-tendering, e-shop
  • Transparency e-tendering, e-shop
  • Controlling e-shop
  • Information Platform e-tendering
  • Broaden Competition e-tendering?
  • Achieve High Acceptance by Clients Suppliers
  • Reduce Public Spending

21
  • E-shop.gv.at
  • Pilot System
  • Improve contract information
  • Security through process definition
  • Time saving
  • Reduction of coordination efforts
  • Transparency
  • Implementation of strategic controlling
  • Creating Acceptance of the System through Maximum
    Benefits for the Users

22
  • For more information please contact our web-side
  • www.bbg.gv.at
  • Legal Aspects
  • Kathrin Hornbanger
  • 0043 1 245 70 32
  • Kathrin.hornbanger_at_bbg.gv.at
  • E-shop eGov eProcurement
  • Johannes Wimmer Paul Humann
  • 0043 1 245 70 42 0043 1 245 70 14
  • johannes.wimmer_at_bbg.gv.at paul.humann_at_bbg.gv.at

23
  • THANK YOU
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