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Proposers

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Evaluation of research proposals. Experience of Moldovan Advisory Expertise Council Science evaluation as a prerequisite for promoting excellence in research. – PowerPoint PPT presentation

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Title: Proposers


1
Evaluation of research proposals. Experience of
Moldovan Advisory Expertise Council Science
evaluation as a prerequisite for promoting
excellence in research. Regional workshop
Chi?inau, November 6-th, 2012
Dr. Veaceslav Kulci?ki Advisory Expertise
Council, Moldova
2
Science evaluation as a prerequisite for
promoting excellence in research Regional
workshop Chi?inau, November 6-th, 2012
  • Outline
  • Competition based selection of research projects
    in RM. Background
  • Founding of Advisory Expertise Council (AEC).
    Launching of national competition based research.
  • Project management cycle in Moldovan Research
    Institutions
  • Evaluation of project proposals performed by
    (AEC)
  • Current trends in evaluation process

3
  • Competition based selection of research projects
    in Moldova. Background
  • Activity of international funds
  • Soros foundation (1992), INTAS (1993), NATO,
    MRDA-CRDF (1999)
  • 2. Projects supported
  • Individual research projects, collaborative
    projects (research teams), conference grants,
    travel grants
  • Evaluation activity
  • International peer review most projects.
    Limited involvement of local experts

4
  • Launching of Moldovan National competition based
    research
  • Founding of Advisory Expertise Council 2004.
  • Major goal promotion of research on competitive
    basis.
  • Project calls launched by Supreme Council For
    Science and Technological Development (SCSTD).
  • Priorities promoted state research programs,
    projects for young scientists, scientific
    equipment , international collaborations
  • Institutional projects on competitive basis
  • 2. Evaluation activity
  • Local peer review most projects. Limited
    involvement of international experts.

5
  • Moldovan RI area. Evaluation management
    principles
  • 1. Separation of evaluation from policy-making
    and executive activities.
  • Actions Establishing of separate entities for
    executive activities and separation of Advisory
    Expertise Council (AEC) as an individual Public
    Institution.
  • 2. Clear project management procedures and
    selection principles.
  • Actions Procedures defined in the official
    agreement between Moldovan Government and Academy
    of Sciences
  • 3. Assignment of independent evaluators and peer
    reviewing promotion.
  • Actions Setting-up a database (gt 500) of local
    experts grouped by research directions

6
  • Moldovan RI area. Project management cycle

Step
Responsible organization
Definition of strategic priorities/policies
SCSTD
Center for BARF
Launching project calls
Center for IntProjects
Agency for I TT
Proposals evaluation
AEC
Research units
Running the projects
Launching units
Projects monitoring
SCSTD
Macro monitoring
7
  • EVALUATION PROCEDURE PERFORMED BY MOLDOVAN
    ADVISORY EXPERTISE COUNCIL. GENERAL OBJECTIVES
  • Promotion of research activities under
    competition based on excellence
  • A transparent and unambiguous definition of the
    entire evaluation process
  • Establishing clear responsibilities for all
    process participants
  • Reaching high process quality by promotion of
    objective approach
  • Monitoring of evaluation process and setting up
    of performance criteria
  • Planning of corrective actions for removal of
    discrepancies in evaluation
  • Measures for continuous improvement of evaluation
    process

8
  • PROJECT PROPOSALS SUBMISSION
  • Project proposal collection in printed and soft
    format via www portal. Deadlines are set for each
    call.
  • Eligibility check by the project launching
    bodies. Eligibility criteria defined in call
    announcement.
  • Valid projects are submitted to Advisory
    Expertise Council for evaluation. A formal letter
    with the list of projects accompanies the
    package.

9
  • INDEPENDENT PEER REVIEWERS BASIC EVALUATION
    TOOL
  • AEC maintains a database of experts for a set of
    relevant research fields
  • The expert database is updated on continuous
    basis. This process is based on recommendations
    from scientific community and as well as minimal
    formal requirements
  • Members of scientific Diaspora are actively
    promoted as evaluators
  • Highly qualified professionals from industry,
    business sector or NGOs are promoted as
    evaluators on recommendation of Governamental
    institutions (Ministers and other agencies).

10
  • SELECTION OF INDEPENDENT PROJECT EVALUATORS
  • Selection of evaluators represent a joint task of
    AEC staff and AEC Advisory Board
  • On the recommendation of the relevant Advisory
    Board members (research field related), the AEC
    staff selects two evaluators for each national
    project (one for bilateral ones). AEC expert
    database represents an input for this step. The
    decision is taken basing on the narrow
    specialization data of evaluators.
  • The expert is contacted by AEC staff and project
    summary is submitted. The selected expert decides
    either to evaluate or not the submitted project.
    On his approval, the integral project is
    submitted.
  • AEC concludes a written contract with each
    evaluator. He is paid for his services.
  • Evaluators are being evaluated by AEC according
    to a special procedure.

Expert database
AEC Advisory Board
AEC staff
7
20
700
11
  • EVALUATORS ACTIVITY
  • Evaluation form the basic tool for experts
    activity.Elaboration of these forms a very
    responsible task. Should be done before call
    launch on agreement with entities responsible for
    call launching.
  • The first requirement a total match between
    project proposal layout and evaluation criteria
    integrated in the evaluation form. The
    evaluation elements should be made known to
    applicants as priority items of project
    definition.
  • Additional tools thresholds and weights
  • Mandatory fields strengths and weaknesses of
    proposal
  • All this must be made known to public on call
    launch !!!

Project proposal
Evaluation form
Project definition field
Evaluation criteria
Specific items
Evaluation elements
12
  • Evaluation form sample

13
  • ADVISORY BOARD MEETINGS
  • Are launched after evaluation is complete. The
    members of the advisory board examine and discuss
    the evaluations performed by independent experts.
  • Projects are recommended for financing basing on
    the total score accumulated and considering
    available resources.
  • Winning projects are distributed to all strategic
    directions of research, in proportional number of
    total applications received within the call.
  • All the decisions are taken by consensus.
  • The competition results are delivered to the
    entities that have launched the call.

14
  • CURRENT TRENDS IN PROJECTS EVALUATION
  • Internationalization of evaluation. Regional
    cooperation
  • Overcoming language barriers switch to
    submission in English
  • Deeper involvement of scientific Diaspora in the
    evaluation
  • Elaboration of criteria and procedures for a
    better selection of experts and their evaluation.
    Making use of scientometric data.

15
  • Thank you for your attention !
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