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Technical Paper Step-by Step Guide


Title: Step One Author: Robert Last modified by: Robert Created Date: 4/15/2013 5:11:20 PM Document presentation format: On-screen Show Other titles – PowerPoint PPT presentation

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Title: Technical Paper Step-by Step Guide

Technical Paper Step-by Step Guide
Stop Sabotaging Your Career and IndustryWrite a
Technical Paper!
  • NSBE Space Special Interest Group
  • Complete actions in GREEN in Microsoft Word or
    PowerPoint as appropriate

Space SIG Guarantee
  • If you have a science or engineering background
    and IF you are willing, you can be a published
    technical paper author by the close of the 2016
    NSBE Aerospace Systems Conference

No Problem(No Problem Borrowed from In Living
Colors Homeboy Used Car Sale Comedy Sketch)
  • Very busy schedule? No problem!
  • All your work is classified? No problem!
  • You dont do technical work anymore? No
  • Not willing to put in the effort? PROBLEM!!!

Optional Click image for link to video.
Internet connection required. Entertainment/Nostal
gia Purposes Only.
Who Should Write Papers?
  • Scientists and Engineers involved in
  • Design
  • Testing
  • Development
  • Manufacturing
  • Production
  • Operations
  • Product termination

Why Write?
  • Prevent technical information from being lost
  • Establish personal technical reputation
  • Counter disparities in US engineering workforce
  • Open your laptopsits time to write

Step OneDeclare Intent
  • This step can be completed in one 60-minute

Benefits for authors if Step One completed by
June 18, 2015
Select Idea for Paper
  • Suggestions
  • Technical project you are working on now (work or
    Space SIG)
  • Topic you wrote emails back and forth to more
    than one colleague about in the last week
  • A project you have to present a status on at work
  • The longest OR most interesting OR most rewarding
    project you have worked on in the last 2-12
  • Another project of extreme interest to you
  • Choose topic and write title or 1 phrase
    description now

Nothing to Write About?
  • Classified work? Moved to management?
  • Join a Space SIG project team
  • http//
  • Project Areas
  • Arusha Long Range Lunar Rover
  • East Africa Spaceport Feasibility Study
  • Macho Mengi Interferometry Testbed
  • Mars Desert Research Station NSBE Expedition
  • Power Beaming Demonstration Unit
  • Visions for Human Space Flight

Determine Audience
  • Identify your audience why are you writing to
    them? What do they gain from this paper or how
    does it affect them?
  • For a peer scientist/engineer to verify your
    methods, results
  • To document a new development/process/design
  • To share an application for others to benefit
  • To convince peers or management to adopt a
  • Write a one-sentence description of your audience
    and why you are writing to them

What Do You Expect to Share?
  • Types of papers
  • A research paper - culmination and final product
    of an involved process of research, critical
    thinking, source evaluation, organization, and
  • Analytical or argumentative research
  • Goal argumentative research paper is
    persuasion, which means the topic chosen should
    be debatable or controversial
  • Goal analytical asks a question on which author
    has taken no stance. Paper is often an exercise
    in exploration and evaluation
  • Practical applications paper
  • Cutting-edge technical paper
  • Experimental, comparative, design, or theoretical
  • Write a short description (5-7 sentence)
    summarizing the content you anticipate writing in
    the paper

Create an Outline
  • Based on statements in your short description,
    create a 2-level outline of your paper with
    elements as follows in example
  • Each roman numeral should have at least an A and
  • Introduction of topic and purpose
  • Topic Description
  • Purpose for Sharing with Audience
  • History / background / context
  • Research methods / data analysis / design process
    (may have multiple instances of this section for
    each subtopic)
  • Results / findings
  • Conclusions / recommendations
  • References / Works cited

Create a Short Abstract
  • Using previous items as a guide, compose a
    100-150 word abstract
  • Begin by turning outline into a paragraph
  • Incorporate any details from the 5-7 sentence
    short description not captured in the outline
  • Stay within 100 (min) to 150 (max) word count
  • Modify the phrase from slide 2 into a coherent
    title if not already done

Submit Short Abstract
  • Select ASC Paper Track
  • Aerodynamics and Aviation
  • Aerospace Simulation Testing
  • Avionics and Software
  • Communication and Navigation Technologies for
    Space Applications
  • Cubesat and Smallsat Platforms Technologies
  • National Defense Aviation Space Systems
  • Remote Sensing and Emerging Sensor Technologies
    for Space
  • Robotic Technology and Control Systems for Space
  • Space Commerce, Tourism, Utilization
  • Space Exploration
  • Space Launch Vehicles Spaceports
  • Space Missions and Technologies Challenges and
    Lessons Learned
  • Space Research of NSBE
  • Space Science
  • Systems Engineering

Submit Short Abstract
  • Create Paper Submission Account
  • https//
  • Complete author registration questions and upload
    short abstract
  • Upload short abstract by June 18, 2015 for
    priority assistance from Technical Program

Step Two Compose Extended Abstract
  • Depending on personal speed, this step may
    require several weeks to complete

Begin Researching Topic Area
  • Compile relevant reports/documents from work or
    online searches (expected works cited / reference
  • Determine design / experiment / computational /
    etc. work you will need to perform

Revise and Expand Outline
  • Incorporate insights gained from initial research
  • Expand outline to 4-6 levels of detail

Prepare Word File
  • Download ASC Technical Paper template from
  • Rename template with the name of your paper.
    This is the file you will use for your extended
  • Incorporate outline into paper, with top level
    outline elements as Section Headings

Continue Research / Data Analysis / Design
  • Complete a first pass, addressing all sections of
  • Take notes directly into relevant section of
  • Use proper quotations/citations when using
    anothers work
  • Be VERY careful to also add reference in
    References section
  • As notes are added, convert notes and lower level
    outline into paragraphs

Complete Extended Abstract
  • Assess grammar, flow, and content in paper as
    research continues
  • Extended abstract is complete when paper is
    approximately 2 pages (gt1000 words) and
    coherently written
  • Each section should be roughly 1/4 to 1/3 the
    length the section will be in the full paper
  • Log into paper submission portal and replace
    uploaded outline with 2 page extended abstract

Early Submission Benefits
  • Extended abstracts submitted by August 11, 2015
    will receive priority placement and author
  • Technical Program Subcommittee will provide
    feedback to improve final paper content
  • Paper inclusion guaranteed even if total number
    of submissions passing peer review exceeds
    conference capacity
  • Paper must still pass peer review for inclusion

Step Three Complete Draft of Full Paper
  • Depending on personal speed, this step may
    require several weeks to complete

Assess Feedback
  • Receive comments from ASC peer-review
  • Discuss with Track Chair any comments requiring
    further clarification
  • Ask for assistance for any difficult-to-implement
  • Incorporate feedback to paper and/or continuing

Complete and Submit Draft Paper
  • Complete research / data analysis / design
  • Add new information to extended abstract to
    complete paper (5-6 page length)
  • Browse other aerospace proceedings (AIAA, IEEE,
    NSBE ASC) if available to compare against your
  • Proofread paper
  • Use spellcheck and grammar check
  • Also read for errors Word cannot detect
  • Complete any company/agency review or clearance
    to release paper to conference
  • Upload paper to paper submission portal

Step FourPrepare Final Submission and
  • Depending on personal speed, this step may
    require 1-2 weeks to complete

Finalize Paper
  • Address / incorporate feedback from ASC peer
  • Upload final, camera-ready paper to paper
    submission portal
  • Use outline and final paper to create a 20-minute
    PowerPoint presentation
  • Upload presentation to paper submission portal

ASC Technical Paper Vision
  • Increase the visibility of our best African
    American engineers via peer reviewed paper
    presentations, published conference proceedings,
    and paper awards
  • Alter the worldview of African American aerospace
    industry professionals via the unprecedented
    gathering of diverse technical talent

National Society of Black EngineersAerospace
Systems ConferenceAugust 24-27, 2016
  • Renaissance Arlington Capital View Hotel
  • Washington DC Metro Area