A SPEAKER

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A SPEAKERS GUIDEBOOK4TH EDITIONCHAPTER 21-22

• Designing Presentation Aids/Using Presentation
  Software

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Purpose of Presentation Aids
Chapter 21

• To reinforce your key points
• To support your main ideas
• To summarize your thoughts
• To list complex points into key phrases

Do not type your speech verbatim on your
presentation aid and read directly to your
audience!
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Keep It Simple

• Type in phrases, not sentences
• Minimize the number of words used
• Use active verbs
• Use parallel grammatical structure
• Repeat key terms for consistency
• Number sequential items

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Create Continuity

• Use the same design elements consistently.
• Use one PowerPoint slide design throughout entire
  show.
• Use the same colors, fonts, and styling through
  out.
• Place repeating elements in the same place on
  subsequent aids.

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Figure 21.2
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Figure 21.3
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Question

• What is the best font size to use on a slide
  being presented in a large room?
• A. 54
• B. 36
• C. 24
• D. 18
• E. 12

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Color

• Sets the mood
• Makes things easier to see
• Adds meaning to the message
• Helps listeners understand
• Should be limited in number
• Should contrast with background color

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Question

• Which color signals danger?
• A. Blue
• B. White
• C. Yellow
• D. Green
• E. Red

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Question

• What is the best color choice for the slide
  background?
• A. Black
• B. Red
• C. Beige
• D. Yellow
• E. Green

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Presentation Software
Chapter 22

• PowerPoint is the most popular, and is probably
  available on campus computers.
• Some web-based tools are Google Does Presentation
  and Zoho Show.
• Use a computer, projector, and panel screen to
  display your slide show.
• Preloaded templates assist you with design
  elements.

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Question

• What should you NOT do when using your slideshow?
• A. Glance at your slides to confirm display.
• B. Read directly from your slides.
• C. Practice changing slides.
• D. Choose contrasting colors.
• E. Focus on the audience.

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Give a Speech

• Give a speech, not a slideshow!
• Spend more time on writing and practicing your
  speech than on making a flashy slideshow!
• Technical problems may make it impossible for you
  to show your slides.
• Your slideshow is not a crutch!

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Avoiding Technical Glitches

• Verify the computer operating system is
  compatible with your slideshow in advance.
• Properly save the files into the same folder and
  on the disk/flash drive youll use during your
  speech.
• Verify that your files can be opened
  on the presentation computer.
• Practice using the speaking location
  computer in advance.
• Prepare a paper copy of slides
  in case of power failure.

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Creating Your Slideshow

• AutoContent Wizard can set up your slideshow for
  different presentation contexts.
• The Design Template option provides predesigned
  templates.
• Selecting Blank Presentation mode allows you to
  personally design every aspect of your slide
  design.
• These lecture slides were created using a
  Customized Design Template by altering the color
  scheme of a Microsoft template.
• Other templates can be downloaded from the web.

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Steps for Creating Slide Show

• STEP 1 Finish your speaking outline.
• STEP 2 Choose the design template for your
  slide show.
• STEP 3 Select your color scheme for your slides.
• STEP 4 Create a slide for each outline section.
• STEP 5 Select the slide layout appropriate for
  each slide.
• STEP 6 Add photos, clip art, or charts as
  needed.
• STEP 7 Add audio, video, or website links as
  needed.
• STEP 8 Using slideshow view to practice.

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Slide Layout

• Use the predesigned slide layout feature to add
  text, clip art, charts, photos, or audio/video
  clips.
• Scroll over the six options in the slide icon on
  the left side of your screen to choose your
  feature.

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Adding Audio/Video Clips

• Audio/Video Clips are links embedded in your
  slide, not permanent elements. If you dont have
  Internet access at your speaking location, the
  link wont work.
• Video clips can be found at www.youtube.com,
  video.google.com, from sponsoring organization
  websites, or from your own personal files.
• Audio clips can be found at www.iTunes.com,
  www.freeaudioclips.com, and other websites.
• Remember the length of the clip you use will
  impact overall time of your speech.

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Transitions Animation

• Add motion, or animation, to your text.
• Add sound effects to your text.
• Choose slow movement options.
• Use the same animation for each slide or not at
  all.
• Unnecessary effects harm speaker credibility.

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Using Your SlideShow While Speaking

1. Dont let equipment distract you.
2. Talk to your audience, not the screen.
3. Have a backup plan in case of malfunctions.
4. Never shine a laser pointer in someones eyes.
5. Practice until you feel confident using your
   slides.

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Question

• What do you do if the equipment malfunctions?
• A. Start your speech over.
• B. Go to your backup plan.
• C. Stop talking to fix the technical problem.
• D. Ask the instructor to help you.
• E. Keep trying to get the equipment to
  work.

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Chapter 21 Key Terms for Review

• eight-by-eight rule
• typeface
• font
• serif typefaces
• sans serif typefaces