JOWSCO

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JOWSCO
STATE OF READINESS WSSD 2002
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The UN Precinct

• Sandton Convention Center
• Date change 26 Aug 4 Sept
• Draft plans submitted to UN
• Includes use of Sandton Library and Art Gallery
• Sandton Library
• Host country media center
• Sandton Art Gallery
• UN Accreditation Center / Pass Office
• Zone 1

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Major Groups Venue

• NASREC
• Zone 4
• Gallagher unavailable for revised dates
• NASREC only venue with sufficient capacity and
  resources
• Commitment obtained from NASREC for entire venue
  _at_ 44-000 square meters
• Move welcomed by the City of Johannesburg
• Investment in the South

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Update

• Civil Society forum
• - NGO Opening ceremony planned
• Exhibitions and side events to also be held at
  NASREC

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Sun
Mon
Tue
Wed
Thur
Fri
Sat
12 SCC Build-up Complete Accreditation
Centres Live
13 Airports Ready Transfers 100
14 Reinforcement of Security Forces into
Gauteng
15 Zones 2 10 Transport Operational
16 Security DM Dry runs
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11 All JOCs live Transport dry-runs
19 Pre-NGO Week
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23 Zone 1 Transport Operational
24 Search Park in place
18 Ubuntu Village Live Volunteers 30
26 Civil Society Indaba UN Informal
Meetings
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25 UN Staff Arrive Volunteers 60
2 UN Opening Committee Meetings
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5 Sponsors Dinner
6 Business B/fast
7 HOS Arrive
1 SA Opening Ceremony Volunteers 100
9 HOS Summit State Banquet
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11 WTC 1-Year Anniversary Airport Transfers
100
12 SA Closing Ceremony
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8 Cradle of Humankind
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The Ubuntu Exhibition

• Logistical hub located at Innisfree Park
• Overflow capacity venue to SCC interchange
• Along M1 Grayston Drive
• Tensile 1
• 10,000 square meters
• Largest portable venue in the world
• 5,000 square meters allocated to the exhibition

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• Multi-stakeholder involvement
• Opportunity for good practice to be showcased
  by
• Country
• Substance category
• NGO
• Business
• Open, fair transparent in selection of projects

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The Ubuntu Village

• Innisfree Park
• Along Grayston Drive and M1
• Facilities include
• The International Best Practice Exhibition
  including multi level exhibition space (up to
  5000 square meters) and meeting rooms (500 pax
  total)
• The African Globe Theatre - A multipurpose
  theatre and presentation venue (600 pax)
• AfricaArt a showcase gallery for award winning
  African Fine Art.
• An International Food and Beverage Court with the
  emphasis on showcasing the African culinary
  experience and South African wines..
• A Commercial Business Center with print,
  secretarial, communications and internet services
• A Central Information Bureau with 24-hour access
  to trained personnel and the Summit Call Center.
• A satellite Police Station
• A basic care Medical Center and general
  practitioners consulting rooms and dispensary.
• WSSD Open University A resource center
  featuring scheduled lectures on the theme of
  sustainable development run along summer school
  lines.
• Summit Radio Studios WSSDs 24 hour summit
  themed radio station
• WSSD Internal TV Broadcasts Both on Big Screen
  and television constant coverage will be relayed
  of major summit events.
• The Global Village Media Mixer - An informal
  media lounge for the worlds media

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Ubuntu Village Contd

• The Earth Arena - an open air concert arena
  including
• A landscape seating area for up to 5000 pax
• A covered stage with full lighting, sound and
  basic backline facilities
• A daily program of cultural and entertainment
  activities featuring at least one headlining
  South African/African act.
• Speakers Corner with regular opportunities for
  all to have a platform for their views.
• Expression HQ
• office facilities with basic communications
  infrastructure available on a daily basis for
  organizers of demonstrations in an around
  Sandton.
• This will enable liaison with security services.
• This will emphasize South Africas commitment to
  the orderly exercise of the rights to freedom of
  speech, expression and association.
• BioHouse
• A Big Brother type installation featuring the
  principles of sustainable development in action.
• SABC and Summit TV to include live broadcasts of
  activities in and around the house.
• The Market
• a commercial arts and craft market.
• The emphasis will be on products that empower
  people and protect the environment.

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Accommodation

• Hotel grids 80 complete for all headquarter
  hotels
• More rooms becoming available
• DMC appointed December 5
• Global DMC Consortium
• DMC website online with 4500 beds provisionally
  booked, pending accreditation
• Theta to assist with service standards training
• Tourism Grading Council to assist with Homestays
• Summit as a catalyst for Fedhasas Umvelo Awards
  02 for industry to convert to best practice

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Accreditation System

• SA will offer two-tiered, integrated
  accreditation system which caters for everyone
  coming to the official UN WSSD as well as the
  events co-ordinated by the major groupings as
  recognised by the UN Commission on Sustainable
  Development and accredited parallel and fringe
  events

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The Challenge

• Pre accreditation is the key to access transport,
  accommodation conference venues
• Identity
• Dual application forms for data capture
• Integration with vetting
• To relieve the pressure on accreditation centres
• Memorandum of understanding to be entered into
  between SA
• The United Nations
• Civil Society
• Business
• ICLEI
• All stakeholders with accredited fringe events

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Accreditation

• Vetting process underway in Jowsco
• Accreditation passes designed and coded
• Accreditation policy to be finalized early Jan 02
  

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Airports, Airlines and Borders

• Discussions underway with SAA BA
• Sponsorship
• International Marketing campaign
• Other Stakeholders
• CAA
• ATNS
• BARSA
• ACSA

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Airline Capacity Hubs

• Hubs identified for capacity
• USA
• JFK
• Atlanta
• Europe
• Schipol
• Luxemborg
• Frankfurt
• London
• Charles de Gaulle
• East
• Kuala Lampur
• Singapore
• Dubai

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Hospitality

• 3 Models of Kiosks designed for
• Hotels
• Zone 1
• Key venues
• Sandton Convention Center
• NASREC
• JIA
• Hubs
• Zones 1 - 10

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Health Medical Fire DM

• UN Precinct and Major Group venue medical
  facilities operations ready
• Receiving hospitals onboard
• 7 Private clinics and 1 Military hospital
• Staging areas located and resourcing underway
• Joint Operational Command system established
• Headquarter hotel requirements finalised
• Search Park requirements finalised

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Key Hospitals

• Sunninghill hospital Level 1
• Milpark Hospital Level 1
• Sandton Clinic
• Olivedale Clinic
• Morningside Clinic
• Union Hospital Level 1
• Unitas Hospital Level 1 (Pretoria)
• Rosebank Clinic
• One Military Hospital Level 1 (Pretoria)

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Protocol

• DFA Business plan received
• Discussions with DFA re staff secondments
• Nodal Point
• Embassy briefing end Jan 02

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Safety Security

• Core Command appointed
• All planning complete

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Transport

• 100 Hubs located
• 100 Routes identified
• 100 Road upgrade traffic signals scoped
• Tender for transport to be issued Jan 02
• Negotiations with taxis re road closures and
  relocations of taxis 50

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Venues, Sites Facilities

• All media centers identified
• All key venues identified
• All venues with 100 pax capacity booked on
  revised dates
• All equipment and resources scoped
• Tender to be issued Jan 02

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Side Events

• Criteria drafted for side events outside of UN
  Precinct
• Self funding
• Credible
• Related to sustainable development
• Business plan logistics
• Concentrate side events at Ubuntu Village and
  NASREC
• UN manages UN Precinct side events
• Jowsco has appointed a dedicated manager to side
  events, reporting into Ops Logistics
• SA co-ordinating committee to assess applications
• Website application form available Jan 18, 02

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Process

• Application completed
• Web-based / email / post / fax
• Screening by Side Events Manager
• Submission for approval to co-ordination
  committee
• Venue / slot authorisation passed to
• DMC to release venue for all bookings outside of
  NASREC, Ubuntu Village / Airport / Accreditation
  centre
• Side Events Manager for onward transmission to
  the respective key venue manager

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Legacy Projects

• DEAT, DACEL CoJ scoping legacy projects
• Ways to leave a lasting impact
• Educational
• Exhibit best practice in action through community
  projects
• Leveraging of Summit operational resources

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HR Volunteers

• All areas scoped 100 for volunteers
• Job descriptions drafted
• Discussions with Theta SA Volunteers
• Tertiary institutions identified
• Corporates identified
• Training commences March 2002
• Mascot

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Volunteers Programme

• Approx 5000 Volunteers
• Over 35 Days
• 3 Shifts
• 2 Components
• Youth skills development programme
• Linked to tertiary institutions
• Professional volunteers
• Linked to corporate sector and professional
  individuals
• Across all areas of the Summit programme
• Strict vetting will be in place

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Volunteer Areas

• Information kiosks
• Hospitality officers
• Administrative services
• Medical services
• Venue operations
• Opening closing ceremonies
• Transport
• Media centres
• Airports

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Marketing

• Above the line awareness raising commences March
  2002
• - Radio TV driven
• Ongoing media and public relations
• Planning for hosting up to 10 000 media underway
  with UN
• Roadshows to be undertaken
• International marketing campaign commences April
  2002
• SABC will be host broadcaster
• Opening ceremony of scale envisaged
• Jowsco working in conjunction with DACST and Arts
  Alive on a comprehensive Social Programme

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Tourism

• Tour Co-ordination company appointed
• Research being undertaken with regards to
  available tourism products outside Gauteng
• Destination Management Company will handle all
  Gauteng based day tours
• Jowsco working in conjunction with tourism sector
  
• International marketing campaign commences April
  2002
• All tourism products to be vetted

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Stakeholder Management

• Interaction has taken place with a large number
  of stakeholders ranging from political parties to
  taxi associations
• Identification and vetting of side events underway

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Fundraising

• Government contribution secured
• Foreign donor countries contributions are
  underway 65 secured
• Corporate Partnership drive underway
• - Announce two SA partners
• Standard Bank
• MTN
• Process to be completed by March 2002

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Thank You