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Mitigation Plan for Four New Jersey Counties

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Mitigation Plan for Four New Jersey Counties Project Scoping prepared for: Camden, Cumberland, Gloucester, and Salem Counties prepared by: Stuart Wallace, LLC – PowerPoint PPT presentation

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Title: Mitigation Plan for Four New Jersey Counties


1
  • Mitigation Plan for Four New Jersey Counties
  • Project Scoping
  • prepared for
  • Camden, Cumberland, Gloucester,
  • and Salem Counties
  • prepared by
  • Stuart Wallace, LLC
  • March 11-12, 2015

2
Project Scoping Alessandra Jerolleman, PhD, MPA,
CFM
  • Experience includes
  • Executive Director and Founder of the Natural
    Hazard Mitigation Association
  • Hazard Mitigation Planning for States, Counties,
    Regions, Utilities, and Universities
  • Community Outreach and Training re Preparedness,
    Resilience and Hazard Mitigation
  • Delivery and Creation of Training
  • Development of Collaborative Networks
  • Certified Floodplain Manager (CFM)

3
Project Scoping Alessandra Jerolleman, PhD, MPA,
CFM
  • Author of various reports, articles, and
    textbooks
  • Participation in various federal policy
    initiatives
  • Managed projects resulting in dozens of approved
    HMPs

4
Project Scoping Workshop Purpose
  • Clarify contents of NJ4 HMP
  • Provide support for implementing risk reduction
    measures

5
Project Scoping Workshop Context
  • Project scoping allows identified mitigation
    actions to be further analyzed and sets the stage
    for HMP implementation
  • Project scoping is the next step for many of the
    mitigation measures identified in the Municipal
    Appendices results should be included as part
    of the monitoring, evaluation and update process.
    See Monitoring, Evaluation, and Updates
    presentation.
  • Municipalities are better prepared to take
    advantage of funding availability with some of
    the preliminary work already completed

6
Project Scoping Workshop Context
  • Project scoping is primarily applicable to
    larger, more complex projects, but the principles
    can be applied to a wide range of projects
  • Project scoping was initially focused solely on
    the UHMA Grant programs, but I can be used for a
    wide array of funding sources

7
Project Scoping Discussion Topics Outline
  • Overview of Project Scoping
  • Benefits of Project Scoping
  • Project Scoping Process
  • Common Project Types
  • Project Prioritization and Implementation
  • Resources
  • What are your expectations for this session?

8
Project Scoping
  • Overview of Project Scoping

9
Overview of Project Scoping Overview of Project
Scoping
  • Project scoping includes a preliminary analysis
    of
  • Technical Feasibility
  • Programmatic Eligibility
  • Benefit Cost
  • Environmental and Historic Considerations

10
Overview of Project Scoping Technical Feasibility
  • This component of project scoping begins with
    preliminary engineering/architectural work to
    determine
  • Specific project details based upon technical and
    regulatory requirements
  • Is the proposed action technically feasible?
  • Is the proposed mitigation action the best
    technical solution?
  • Does the proposed mitigation action meet sound
    engineering and architectural practices?

11
Overview of Project Scoping Programmatic
Eligibility
  • This component of project scoping begins with an
    overview of federal grant program requirements to
    determine the following
  • Is the proposed mitigation action eligible for
    funding via the UHMA grant programs (PDM, HMGP,
    FMA)? Is the potential sub-applicant?
  • Is the proposed action eligible for funding
    through other federal or state programs?
  • Might the proposed mitigation action fit the
    guidelines for foundation funding?
  • Are there any local funding options?

12
Overview of Project Scoping Benefit Cost
  • This component of project scoping begins with
    some preliminary cost estimation to determine the
    following
  • Estimated project costs
  • Estimated project benefits (Damages Averted,
    History of Losses, Event Frequency, etc.)
  • Does the proposed mitigation action appear to be
    cost beneficial?
  • Upper and Lower Bounds BCA Analysis
  • Does the proposed action require a BCA?

13
Overview of Project Scoping Environmental and
Historic Considerations
  • This component of project scoping consists of a
    review of environmental and historic
    considerations
  • Will the proposed mitigation action disturb the
    natural environment?
  • Will a more detailed environmental assessment be
    required?
  • Is the address in the floodplain or floodway?
  • Is the proposed mitigation action located in a
    historic district?

14
Overview of Project Scoping Environmental and
Historic Considerations
  • EHP Checklist

15
Overview of Project Scoping Overview of Project
Scoping
  • Activity Your municipality is looking to harden
    critical facilities against high winds and heavy
    snow loads. What are some considerations
    regarding
  • Technical Feasibility?
  • Programmatic Eligibility?
  • Benefit Cost?
  • Environmental and Historic Considerations?

16
Project Scoping
  • Benefits of Project Scoping

17
Benefits of Project Scoping Benefit of Project
Scoping
  • Ready-to-go projects
  • Preliminary assessment of projects based on a
    greater amount of information
  • Is the project feasible?
  • Is the project desirable?
  • More data to utilize for project prioritization
    and implementation

18
Benefits of Project Scoping Ready-to-go Projects
  • Project scoping provides many of the essential
    components necessary to initiate a grant
    application when UHMA funds become available
  • Allows a jurisdiction to pursue the most needed
    projects and not simply those for which it is
    easier to apply
  • Allows a jurisdiction to be ready to apply for
    funding and not miss opportunities due to
    post-disaster limitations

19
Benefits of Project Scoping Preliminary
Assessment of Projects
  • Is the project feasible?
  • Is the project the best technical solution?
  • Does it meet regulatory requirements?
  • Does it meet local building codes?
  • Is the project desirable?
  • What will the cost range be? The local match?
  • What will the timeline be?
  • Is the project likely to trigger additional
    environmental or historical reviews?

20
Benefits of Project Scoping Project
Prioritization and Implementation
  • A greater amount of detail regarding a mitigation
    action can assist with decisions regarding
    prioritization
  • Having projects which are further along (i.e.
    scoped) assist with implementation of the
    mitigation action
  • Self-funded mitigation actions also benefit from
    the additional detail provided through the
    scoping process

21
Project Scoping
  • Project Scoping Process

22
Project Scoping Process Project Scoping Process
  • Project Identification
  • Preliminary Analysis
  • Preliminary engineering
  • Identification of project details and
    alternatives
  • Rough pricing
  • Benefit Cost
  • Identification of funding options
  • Environmental review

23
Project Scoping Process Project Identification
  • Projects identified within the hazard mitigation
    plan
  • Projects identified within other planning
    mechanisms
  • Needs identified by the Municipal Working Groups
  • Impacted critical facilities or infrastructure
    following an event
  • RL and SRL properties

24
Project Scoping Process Preliminary Analysis
  • Preliminary engineering
  • Technical requirements
  • Project feasibility
  • Professional review of proposed project

25
Project Scoping Process Preliminary Analysis
  • Identification of project details and
    alternatives
  • Technical and Architectural Specifications
  • Alternative mitigation options
  • Preliminary design

26
Project Scoping Process Preliminary Analysis
  • Rough pricing
  • Rough cost estimate
  • Estimated timeline
  • Options for the local match

27
Project Scoping Process Preliminary Analysis
  • Benefit Cost
  • Identification of potential benefits such as
    damages averted
  • Frequency and extent of impacts without the
    mitigation measure
  • Upper and Lower bounds BCA
  • Is a formal BCA required for this project type?
  • See workshop presentation and/or webinar on
    Hazard Identification and Risk Assessment

28
Project Scoping Process Preliminary Analysis
  • Identification of funding options
  • UHMA Grants
  • Other federal grants
  • State resources
  • Local resources
  • Individual, community, or business actions?

29
Project Scoping Process Preliminary Analysis
  • Environmental review
  • Will the proposed mitigation action disturb the
    natural environment?
  • Will a more detailed environmental assessment be
    required?
  • Is the address in the floodplain or floodway?
  • Is the proposed mitigation action located in a
    historic district? At an archeological site?
  • Is the project located in an area where protected
    species might be impacted? Along migratory
    flyways?

30
Project Scoping
  • Common Project Types

31
Common Project Types Common Project Types
  • Back-up Emergency Power
  • Warning Systems
  • Hardening Electrical Utilities
  • Drainage and Stormwater Management System
    Improvements

32
Common Project Types Back-up Emergency Power
  • Minimum Data Needs
  • Hazard type(s)
  • Critical operating functions to be maintained
  • Energy demand for critical functions
  • Utility locations and types on site
  • Local building code restrictions

33
Common Project Types Back-up Emergency Power
  • Programmatic Considerations
  • Typically generators must be fixed or permanently
    mounted
  • Portable generators are eligible with
    documentation that the generator will be in place
    to protect the facility (transport, hook up, fuel
    supply, and storage considerations)
  • Technical Considerations
  • Power needs
  • Generator Location
  • Fuel type and storage

34
Common Project Types Back-up Emergency Power
  • Elements required for BCA
  • Project useful life
  • Project costs
  • Facility and value of service
  • Recurrence determination
  • Other benefits
  • Estimated yearly maintenance costs
  • Frequency and duration of power failures
  • See workshop presentation and/or webinar on
    Hazard Identification and Risk Assessment

35
Common Project Types Warning Systems
  • Minimum Data Needs
  • Hazard type(s)
  • Population to be covered
  • Location
  • Local building code restrictions

36
Common Project Types Warning Systems
  • Programmatic Considerations
  • Management of the system and messaging
  • Agreements with site owners
  • Ongoing costs beyond the initial funding
  • Technical Considerations
  • Type of warning system to be utilized
  • Range of the systems (coverage)
  • Back-up power
  • Locations

37
Common Project Types Warning Systems
  • Elements required for BCA
  • Project useful life
  • Project costs
  • Estimated yearly maintenance costs
  • Frequency of warning
  • Population warned
  • Deaths and injuries averted

38
Common Project Types Hardening Electrical
Utilities
  • Minimum Data Needs
  • Hazard type(s)
  • Critical operating functions to be maintained
  • Energy demand for residential, commercial, and
    critical functions
  • Location of transmission and distribution
    infrastructure
  • Local building code restrictions

39
Common Project Types Hardening Electrical
Utilities
  • Programmatic Considerations
  • Systems cannot be replaced on the basis of being
    obsolete or deferred maintenance
  • Replacements or retrofits must increase the level
    of protection
  • Technical Considerations
  • Desired level of protection
  • Selection between methods

40
Project Scoping Hardening Electrical Utilities
  • Elements required for BCA
  • Project useful life
  • Project costs
  • Customers served
  • History of power loss
  • See workshop presentation and/or webinar on
    Hazard Identification and Risk Assessment

41
Common Project Types Drainage and Stormwater
Management System Improvements
  • Minimum Data Needs
  • Hazard history
  • Historical Impacts
  • Number of NFIP Insured properties impacted
  • Critical facility impacts
  • Frequency and intervals of flooding

42
Common Project Types Drainage and Stormwater
Management System Improvements
  • Programmatic Considerations
  • Modifications must increase risk reduction and
    not just be repairs
  • Are measures localized or non-localized?
  • Technical Considerations
  • Capacity needed

43
Common Project Types Drainage and Stormwater
Management System Improvements
  • Elements required for BCA
  • Project useful life
  • Project costs
  • Properties protected
  • History of flooding

44
Project Scoping
  • Project Prioritization and Implementation

45
Project Prioritization and Implementation Project
Prioritization and Implementation
  • Project scoping can be approached in an iterative
    fashion
  • Eliminate or rethink projects which do not meet
    programmatic or technical requirements
  • Scope a range of project types to ensure that a
    minimum of one representative project is
    available for each project type
  • Outreach and Education
  • Data Acquisition and Management
  • Capabilities and Coordination
  • Mitigation Projects

46
Project Prioritization and Implementation Project
Prioritization and Implementation
  • Project prioritization can take multiple forms
  • Projects which are most easily funded by UHMA
  • Highest BCA
  • Focus on RL/SRL properties
  • Based upon the current goals of the Municipal
    Working Group
  • Projects which address a particular hazard of
    highest concern

47
Project Prioritization and Implementation Project
Prioritization and Implementation
  • The STAPLEE process can also be utilized
  • Social
  • Technical
  • Administrative
  • Political
  • Legal
  • Economic
  • Environmental

48
Project Prioritization and Implementation Project
Prioritization and Implementation
  • Scoping a project is a key step towards
    implementation. Additional necessary steps
    include
  • Identifying and securing funding
  • Obtaining necessary permits, agreements, etc
  • Identifying contractors as needed

49
Project Prioritization and Implementation Project
Prioritization and Implementation
  • Plan integration is a key step towards leveraging
    resources for project implementation
  • Results of project scoping should be included as
    part of the monitoring, evaluation and update
    process. See Monitoring, Evaluation, and Updates
    presentation.

50
Project Scoping
  • Resources

51
Resources Resources
  • Mitigation Ideas A Resource for Reducing Risk to
    Natural Hazards
  • FEMA 386-9 Using the Hazard Mitigation Plan to
    Prepare Successful Mitigation Projects
  • FEMA 386-4 Bringing the Plan to Life
    Implementing the Hazard Mitigation Plan
  • FEMA Local Mitigation Planning Handbook
  • Hazard Mitigation Assistance Guidance (2015)
  • EHP Checklist
  • Sample scoping guidance emergency generators

52
Resources Resources
  • The following annexes will include information
    and references for project types, project scoping
    and funding options
  • Annex E Mitigation Measures
  • Annex F Plan Implementation

53
Questions?
  • Stuart Wallace, CFM
  • Stuart Wallace, LLC
  • 304.377.7586
  • sw_at_stuartwallace.com
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