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School Community Council Overview


School Community Council Overview & Orientation Hawaii Department of Education For Training Use Only Office of Curriculum Instruction and Student Support – PowerPoint PPT presentation

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Title: School Community Council Overview

School Community CouncilOverview
OrientationHawaii Department of EducationFor
Training Use OnlyOffice of Curriculum
Instruction and Student SupportSchool Renewal
and Redesign Section
  • Provide an overview of the purpose of School
    Community Councils.
  • Provide a road map to organizing your Council.

What is a School Community Council?
  • Forums for open discussion and problem solving
    related to student achievement and school
  • School-Based Council composed of principal,
    teachers, non-certificated staff, students,
    parents and community members.

SCC is composed of
  • The Principal.
  • And, at least one member of each of the following
  • Teachers elected by teachers.
  • Non-certificated support staff elected by
    non-certificated support staff.
  • Student Representatives selected by the student
  • Parent Representatives elected by parents.
  • Community Representatives elected by parents.

  • School personnel cannot be parent or community
  • Legislators, Board of Education members cannot be
    SCC representatives.
  • Parents can be community representatives as long
    as they are not an employee of the school.

Balanced Representation
  • 50 of the members are from the school staff
    including the principal, teachers and
    non-certificated support staff.
  • 50 of the members are parents, students and
    community members.
  • 3 3 6 members
  • If you add a member to one side, then you need to
    add a member to the other side in order to keep a
    50 balance.

Why were SCCs established?
  • Establishing School Community Councils at each
    school to provide a mechanism whereby key
    stakeholders can have a substantially increased
    voice in the affairs of their local schools.
  • Required by Act 51 Part V- Community Involvement.

Spirit and Intent of Act 51
  • Strengthen the ties between school and community.
  • Provide a voice for all major stakeholder groups.
  • Create opportunities for collaboration and
    partnership in the educational system.
  • Focus on a shared goal of improving student
    achievement and systems accountability.

Elections Nominations/Voting
  • The Principal is responsible for ensuring that
    elections are conducted fairly for each role
  • Nominations should be conducted with evidence of
    a wide solicitation for nominees.
  • Voting should follow the democratic election
  • The SCC Bylaws should include the guidelines for
    the election process.

SCC Bylaws
  • The Bylaws provide the framework from which the
    Council will operate.
  • The Bylaws cannot contradict the requirements in
    Act 51/Act 221 legislation.
  • The Bylaws should be reviewed annually and
    amended as necessary.

SCC Roles and Responsibilities
  • The SCC is the trustee of the schools vision
    and mission.
  • Acts as caretaker of the school.
  • Functions in an advisory role.
  • Practices good stewardship.
  • Approaches issues from a unified perspective.
  • Focuses decisions based upon what is best for ALL
  • Contributes to the shared goal of improving
    student achievement.

SCC Responsibilities include
  • Review the Academic Plan and Financial Plan and
    provide recommendations including school budget.
  • Review evidence of school progress on the
    implementation of the Academic Plan and Financial
    Plan on a regular basis.
  • Participate in the principal selection and
    evaluation process (SCC Principal Survey).
  • Submit requests for waivers to policies, rules,
    procedures and exceptions to collective
    bargaining agreements.
  • Provide recommendations for revising or creating
    new school level policies and procedures.
  • Provide opportunities for community input.
  • Review principals determination of schools
    repair and maintenance needs.

Waivers and Exceptions
  • Waivers are to BOE policies, DOE procedures,
    rules or regulations, and to other state agency
  • Exceptions are to Collective Bargaining

BOE Policy 2412SCC Waivers and Exceptions
  • Designed to enhance flexibility in order to
    facilitate school improvement.
  • Aligned with the schools Academic Plan and
    Financial Plan.
  • Demonstrates how it will improve student learning
    and increase student achievement.
  • Reflects a consensus of the school community.

Waivers and Exceptions
  • All SCC Waivers/Exceptions requests for
    non-instructional days that impact the school
    calendar and other requests that require timely
  • Due Date 2nd Friday in Dec.
  • All other SCC Waiver/Exception requests.
  • Due Date 2nd Friday in March.

SCC Waiver/Exception Approval Process
  • SCC Educational Specialist or his/her designee
    will review the requests.
  • Requests presented to SCC Exception Review
    Committee for recommendation.
  • HSTA Exception Review Committee
  • 2 HSTA Union members
  • 2 BOE members
  • HGEA Exception Review Committee
  • 2 HGEA Union members
  • 2 BOE members

SCC Waiver/Exception Approval Process (continued)
  • BOE representatives from the SCC Exception Review
    Committee present requests to the Full Board for
  • School administrator or CAS may be present at the
    BOE meeting for questions.

SCC Meetings
  • Effectiveness of meetings requires planning.
  • Define the purpose of the meeting.
  • Plan the agenda.
  • Set the date and time limit.
  • Establish and follow ground rules.

Public Notice of Meetings
  • Notices and agendas of SCC meetings must be
    posted in the schools administrative office and
    on the School Documents Online (SDO) website not
    less than 6 calendar days prior to the meeting.
  • Minutes of SCC meetings must be posted in the
    schools administrative office and on the SDO
    website on a timely basis.

Values of School-Based Shared Decision Making
  • Supports a common vision
  • Unites all members of the school community.
  • Focus is on students and improved learning.
  • Being informed and having a voice in shared

Decision Making Guidelines
  • BOE SCC Policy 2411 requires the following
  • Provide an outline of decision making processes
    that may be used by the SCC provided that each
    SCC decision making process includes a fallback
    procedure whereby the final recommendations of
    the SCC are made by majority vote, by the
    principal, or by some other method that is agreed
    upon by the SCC.

Decision Making
  • Decision Making Defined
  • Voting majority rules, a simple majority of
    those eligible to vote is needed for making
  • Compromise a collection of viewpoints are put
    together where most preferences are included in
    the decision.
  • Consensus for the good of the whole based on
    the schools vision/mission. All view points are
    heard and the decision is supported by the group.
  • Fallback from Consensus a fallback
    decision-making option can be prearranged if it
    is felt that the group may not be able to reach
    consensus. (for educational reform decisions, a
    vote of a large majority, e.g. 80 of
    participants, may be appropriate.) Once a
    decision is made, everyone commits to its

Decision Making Considerations
  • Focus decisions on what is best for all students.
  • Seek involvement by the wider community.
  • Support decisions with data and research.
  • Become a learning community.
  • Be aware of collective bargaining issues.

Approval Process/Decision Making
  • The Principal may set aside any decision made by
    the SCC if determined to be in the best interest
    of the school with notification to the SCC.
  • The SCC may appeal to the CAS for resolution and
    if necessary, to the Superintendent and finally
    to the BOE.
  • The Superintendent may recommend to the BOE
    dissolution of a SCC or removal of any member if
    deemed necessary.

Resources for SCCs
  • School Community Council (SCC) go to
  • https//

The Value of SCC Membership
  • Become an important partner in the educational
  • Contribute to the shared goal of improving
    student achievement.
  • Have a vehicle through which to express opinions
    and share ideas.
  • Be able to keep informed about what is happening
    at the school.

In Summary
  • SCCs play a vital role in the education system in
  • Organize, plan and utilize the SCC Handbook II as
    a guide.
  • Focus all discussions and decisions on whats in
    the best interest of the students.