SCOPE OF PRESENTATION

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SCOPE OF PRESENTATION

1. Aim of presentation
2. Composition of Region
3. Progress against the operational plan
4. Current Inmate totals and Cases in Community
   Corrections
5. Security
6. Corporate Services
7. Finances

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AIM OF PRESENTATION
To brief the Correctional Services Portfolio
Committee on the conditions of prisons and
related matters in the Free State and Northern
Cape Region
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OPERATIONAL PLAN
Our belie We are working for change, nothing
can be the same again.
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Revise inspection manual Completed
Compliance with Security policies procedures Completed, security workshops were held
Reduction in number of higher security escapes Finalized, correct classification of inmates completed

DEVELOPMENT Implementation of development policies Align and audit current provision of programmes Completed Completed Current programs places and objectives identified
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• STRATEGY TO EVEN OUT LEVELS OF OVERCROWDING
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• Transfer inmates to less accommodated
  correctional centres

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SECURITY AND SAFETY OF INMATES
ESCAPES
TOTAL OF ESCAPES FOR 2004 PER CORRECTIONAL CENTRE
DATE/MONTH/YEAR CORRCTIONAL CENTRE REMARKS SENTENCED/UNSENTENCED NUMBER OF ESCPAES
27 JANUARY 2004 KROONSTAD FROM WORK TEAM SENTENCED 1
02 FEBRUARY 2004 GROOTVLEI FROM WORK TEAM SENTENCED 1
05 FEBRUARY 2004 FAURESMITH OUT OF PRISON SENTENCED 1
10 FEBRUARY 2004 VIRGINIA OUT OF PRISON AWAITING TRIAL 5
23 FEBRUARY 2004 SASOLBURG OUT OF PRISON AWAITING TRIAL 8
04 MARCH 2004 COLESBERG FROM WORK TEAM SENTENCED 1
10 MARCH 2004 LADYBRAND ERRONEOUS RELEASE SENTENCED 1
16 MARCH 2004 LADYBRAND FROM WORK TEAM SENTENCED 1
18 MARCH 2004 HARRISMITH FROM WORK TEAM SENTENCED 1
28 APRIL 2004 VIRGINIA FROM WORK TEAM SENTENCED 1
15 MAY 2004 COLESBERG OUT OF PRISON AWAITING TRIAL 5
19 MAY 2004 LADYBRAND SOCCER TEAM SENTENCED 1
22 MAY 2004 SASOLBURG OUT OF PRISON SENTENCED 1
JUNE- NONE
26 JULY 2004 KIMBERLEY WORK TEAM T/M SENTENCED 1
29 JULY 2004 GROOTVLEI ERRONEOUS RELEASE SENTENCED 1
07 AUGUST 2004 GROOTVLEI ABSONDER SENTENCED 1
16 AUGUST 2004 GROOTVLEI PRISON BAND SENTENCED 1
TOTAL ESCAPES 32
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INTERVENTIONS TO CURB ESCAPES

• Removed high risk awaiting trial prisoners to
  more secured Correctional Centres like Groenpunt
  Maximum, Kroonstad Medium A, Odendaalsrus,
  Virginia Grootvlei Medium A.
• All awaiting trial prisoners at Ventersburg were
  transferred to the above-mentioned Centres.
• All high risk and high profile sentenced
  prisoners were transferred to the above secured
  centres.
• Free State Security plan for escapes throughout
  the Region was made by the Regional Commissioner
  with his Management to curb these escapes.

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STATISTICS COMMUNITY CORRECTIONS FS NC JULY
2004

• No. of Members at Community Correction-252
• Total number of Probationers 2660
• Total number of Parolees 3619
• Classification
• Maximum 3952
• Medium 1443
• Min 928

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PRISON VIOLENCE
   
 
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DEATH OF INMATES
YEAR NATURAL UNNATURAL
2004 103 1
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WORK CONDITIONS AND STAFF MORALE     1.Conditions
of work are mainly adversely affected the severe
overcrowding in our facilities as well as staff
establishment that has not been revisited over a
period of time. It is only now with the current
management that parity with inmate totals is
being sought.   2. The departments facilities
are as well being overburdened by the large
number of inmates and the strain on its
infrastructure. This situation is risky .   3.
The departments facilities are however,
continuously being evaluated and assessed i.t.o
the Occupational Health and Safety Act 85 of
1993.   The staff as well is appointed i.t.o the
Department of Correctional Services Act 9/1959
and 111/1998. The Basic Conditions of Employment
Act, Act 75/1997 is being adhered to within the
allocated means of the department.  
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The moral of staff in the region can be said to
be average as one moves from bigger facilities to
good and acceptable in smaller facilities. This
deduction is derived at as a result of service
delivery feedback surveys in bigger and smaller
facilities. Also the level of compliance and
discipline at the above mentioned
facilities.   The recent restructuring of the
department brought apprehension, uncertainty and
disappointment to some officials as they had high
hopes of being appointed automatically with the
upgrading of positions.   The recent wild cat
strikes that were encountered in other regions
were not experienced in this region. We already
had started in reclucing the weekend
establishment as early as 1 May 2004. However,
even with that pro-active approach, we as well as
other regions experience an overspending on the
weekend budget.  
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WORK CONDITIONS AND STAFF MORALE     1. Conditions
of work are mainly adversely affected the severe
overcrowding in our facilities as well as staff
establishment that has not been revisited over a
period of time. It is only now with the current
management that parity with inmate totals is
being sought.   2. The departments facilities
are as well being overburdened by the large
number of inmates and the strain on its
infrastructure. This situation is risky
.   3. The departments facilities are however,
continuously being evaluated and assessed i.t.o
the Occupational Health and Safety Act 85 of
1993.   4. The staff as well is appointed i.t.o
the Department of Correctional Services Act
9/1959 and 111/1998. The Basic Conditions of
Employment Act, Act 75/1997 is being adhered to
within the allocated means of the department.  
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THE ANTI-CORRUPTION STRATEGY   The strategy that
is currently in place is the one that has been
derived from the National Anti-Corruption
Strategy. It however has to be updated as a new
risk assessment of the region has just been
completed. The focus areas of the current
strategy are   Control and use of state
vehicles   The use of Petrol/toll cards   Nursing
services   -                    
Medication -                     G111s
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Logistics   Stock and equipment Rations Orders
and payments Tender procedures   Agriculture   Liv
estock Animal medication and poison   Personnel  
Persal Overtime payment Z168 register Claim S T
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Maintenance   Stock and equipment Chaletwork   Fin
ance   Data Handling of cash Clubs and
messes   Parole boards   Warrants Parole
approvals   Prison Administration   Prisoners
cash Gratuity Arsenals  
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FINANCE
CURRENT STATE OF EXPENDITURE AS ON 1 AUGUST
2004 FS NC REGION

• 
  R 000
• Original budget allocation 726,190,500
• Additional Budget
  0
• Plus roll over funds
  0
• Revised budget allocation 726,190,500
• Less exp. Up to date 231,643,011
• Outstanding commitments 8,567,157
• Total amount available 486,017,332
• Without commitments 31.90
• Plus commitments 1.18
• Spend with commitments 33.12
• Ideal 33.333 (Deviation 0.25)

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ALLOCATION OF REGIONAL BUDGET ACCORDING TO
PROVINCES
PROVINCE EXPENSE 1 AUGUST 2004 ORIGINAL BUDGET (Exc. Comm Comm.
(Incl. Comm) (Incl. Comm) (Incl. Comm) (Incl. Comm) (Incl. Comm)
Total Free State R 179, 039,793 R560,421,800 31.95 R7,270,709
Total Northern Cape R 52,788,853 R165,768,700 31.84 R1,357,600
Grand Total R231,828,646 R726,190,500 31.92 R8,628,309
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FINANCE - CHALLENGES

• General
• Vacant posts
• Various critical vacant posts within region
  e.g. Regional Head Finance Branch Head at RC
  office. Head Finance at AC Groenpunt.
• Many posts created through restructuring not yet
  financed e.g. Coordinators finance on AC level
• Financial Directives and Policies
• Current policies based on FMS not yet updated
  for BAS
• Current policy does not allow for new Economic
  Reporting format
• Management accounting
• Budget
• To be balanced on BAS by the 18th of august 2004
  not balancing yet
• Expenditure
• Transport expenses from April 2004 not yet
  cleared out to expenditure objectives reflects
  on suspense acc.
• Some telephone expenses still reflect on
  suspense accounts
• R 20 million incorrect allocation on program
  administration on SCOA item goods services
  which will be suspended after first report
• Financial accounting
• BAS
• Still very slow
• Computer equipment and infra structure inadequate
• Internal Control - Filling of source documents
  w.r.t BAS proposal send to HO no policy at this
  point in time

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OVERTIME NB ! Exp. worked July paid Aug
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FACILITIES
Capital Works Program

• Currently there are 32 projects in the Free
  State province in progress under the Capital
  Works Program.
• The projects are at 15 different Correctional
  Centres.
• There is a good partnership between DCS and PWD
  in the Free State as well as in the Northern
  Cape.
• The Allocated funds for Planned
  Maintenance works is R 51 020 703-00.
• According to the funds 42 of the funds
  has been spend at present.

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Planned Maintenance Program

• Currently there are 7 projects in the Free State
  Province in progress under the Planned
  Maintenance Program.
• The projects are at 5 ddifferent Correctional
  Centres.
• The Allocated funds for Capital works is R 5
  530979-00.
• According to the funds 33 of the funds has been
  spend at present.

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Thank You!