The Eurostars Programme Answering the research ambitions of

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The Eurostars ProgrammeAnswering the research
ambitions of innovative small businessesSvatopl
uk HaladaEUREKA Secretariat
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The Eurostars Programme

• gt Eurostars Programme is the first European
  funding and support Programme to be specifically
  dedicated to RD-performing SMEs
• Its a multi-annual joint EUREKA-EU programme
  (2008-2013), which combines
• National RD programmes from 33 countries (300
  M committed)
• FP7 (up to 100 M committed)
• EUREKA Secretariat (20 years of experiences of
  involving in the national RD programmes)

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Adoption by the European Union
Adoption by the European Parliament 10 April 2008
Eurostars exploits Article 185 of the Treaty on
the Functioning of the European Union (TFEU)
ex Article 169 of the Treaty establishing the
European Community requiring co-decision by
the European Parliament and the Council of
Ministers
Adoption by the Council of Ministers 23 June
2008
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The Eurostars Programme Eurostars in glance
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Eurostars project criteria

• Consortium leader is an RD-performing SME
• At least 2 participants from Eurostars
  participating countries
• Project duration is less than 3 years
• Market introduction is foreseen within 2 years
  after project completion
• The RD-performing SME(s) are undertaking at
  least 50 of total project costs
• Well balanced partnership (no country responsible
  for more than 75 of total project costs)
• No restriction on thematic area (bottom up)

/At least 10 turnover or 10 full time
equivalent (FTE) dedicated to RD
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Eurostars participating countries
Austria Belgium Bulgaria Croatia Cyprus Czech
Republic Denmark Estonia Finland France Germany Gr
eece Hungary Iceland Ireland Israel
Italy Latvia Lithuania Luxembourg Malta The
Netherlands Norway Poland Portugal Romania Slovaki
a Slovenia Spain Sweden Switzerland Turkey United
Kingdom
status 28 October 2010
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Eurostars process
EVALUATION PHASE
MONITORING PHASE
SUBMISSION OF PROPOSALS ASSISTANCE
FUNDING SYNCHRONISATION
Eligibility check / NPC Cover note
Project initiation
Registration Contact National Project
Co-ordinator Check the Eurostars Guidelines for
Applicants
Final Consortium Agreement Contact National
Project Co-ordinator Contact National Funding
Body
Technical assessment
Market introduction
IEP session Ranking list
Project execution
Market Impact Report
Project Progress Report Final Report
Approval of the Ranking list by HLG
Check Guidelines for Participants
14 weeks
Max. 3 years
2 years
5 weeks
Time
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The Eurostars Programme Management Structure
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Eurostars management

• gt Eurostars High Level Group
• gt Eurostars Advisory Group
• gt Eurostars member countries network
• gt EUREKA Secretariat in Brussels

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Management structure

• Eurostars High Level Group
• to supervise the implementation of Programme
• to nominate the members of the Eurostars Advisory
  Group (EAG)
• to approve the operational procedures to run the
  Programme
• to approve the call planning and call budget
• to nominate Chairman and IEP members
• to approve the ranking list of Eurostars projects
  to be funded

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Management structure

• Eurostars Advisory Group
• Composed of EUREKA/Eurostars NPCs
• Chaired by the EUREKA Secretariat
• Recommendation on implementation of the Programme
  (e.g. funding procedures, evaluation and
  selection process, project monitoring)

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Management structure

• EUREKA Secretariat
• Eurostars Team is an integral part and charge for
  the execution of the Programme
• Role and responsibilities
• Establishment of the yearly call budget,
  organisation of call for proposals and reception
  of the project proposals (single entry point)
• Organisation of the eligibility and evaluation
  project proposals
• Organisation of the selection project proposals
  for funding
• Project monitoring
• Decentralised management of the EC funding
  contribution
• Reporting to the Eurostars HLG, EUREKA HLG and
  the European Commission
• Promotion of the Eurostars Programme

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Eurostars network

• The NPC network - role
• Support in setting up a project application
• Performing pre-screening
• Performing part of the eligibility check and
  writing the Cover note
• Involvement in the monitoring of ongoing
  Eurostars projects
• Information and promotion on the Programme

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The Eurostars Programme Project Application
Submission
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Information website gt www.eurostars-eureka.eu
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Guidelines for applicants
gt Download PDF at www.eurostars-eureka.eu/forms/gu
idelinesforapplicants.pdf
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Support and assistance from EUREKA

• Discuss your application with your local NPC
• Ensure that all of your partners discuss the
  application with their local NPCs

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Signing up as a Eurostars applicant

• Submit an application
• Download an empty Project application form
• Download the Eurostars Guidelines for
  applicants
• Download the skeleton for the Consortium
  agreement
• Download the checklist for the creation of a
  Consortium agreement

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Eurostars Registration
One registration per application is required
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Eurostars Application form
Ensure that the Application form is the
latest version
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Upload Application form

• Check availability of acronym
• Upload project application form
• Pass validation check

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Upload annexes

• Upload remaining documents
• Draft Consortium Agreement
• in English according to skeleton
• Financial Document for each participant
• Certified Accounts
• Business Plan
• Not required for public organisations
• Other annex (optional)

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Draft Consortium Agreement

• Must cover all aspects contained within the
  skeleton provided
• Does not need to be identical
• Can contain more information
• Do not use FP model
• Focus on
• Project Management
• Access to existing know how
• Protection of project results
• Exploitation of project results
• Agreement of partners is critical
• This is a legal document. You must be happy with
  all aspects.
• Important to have a strong draft document
• Protects partners
• Protects project
• Provides clarity for roles
• Can help with faster processing and commencement

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Confirmation and signing of application
A confirmation of the participation to the
project is asked by sending the document signed
by fax or mail to the Eureka Secretariat address
within 7 days following the sending date and
maximum 7 days after the cut off date.
A confirmation of the participation in the
project is sought by sending a signature and
commitment form to each participant after the
cut-off deadline. This must be returned to the
EUREKA Secretariat within 5 working days of its
delivery.
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The Eurostars Programme Assessment process
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Central evaluation process
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Eligibility check

• The EUREKA Secretariat is responsible for
  providing
• the eligibility check
• Consortium leader is an RD-performing SME from a
  Eurostars participating country?
• At least one other participant is from another
  Eurostars country?
• RD-performing SME(s) contribution 50 or more
  of the total project costs?
• Is the consortium well balanced? (no single
  participant or country is responsible for more
  than 75 of the total project costs)
• Is the project duration 3 years or fewer?
• Is market introduction within 2 years of the
  projects completion?
• Does the project meet the EUREKA criteria? (No
  restrictions on thematic area, civilian purpose)

? 10 FTE engaged in RD or 10 turnover
dedicated to RD
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Cover note by National offices

• The National Offices are responsible for
  answering eligibility questions relating directly
  to the project participants from their country
• Is this participant is a legal entity in the
  host country?
• Should this participant be accepted following
  the application of national track record?
• Are there serious doubts as to the finances and
  practices of the entity (bankruptcy, fraud, no
  viability)?

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A two-steps of central evaluation process

• Technical assessment by two independent experts
• /EUREKA Project Assessment
  Methodology PAM/
• Basic Assessment
• Well balanced partnership Added value through
  cooperation
• Technological and managerial capacity of all
  participants
• Methodology Cost and financing structure
• Technology and Innovation
• Degree of technological maturity
• Technological achievements envisaged
• Degree of Innovation
• Market and Competitiveness
• Market size, access and risk
• Time to market
• Return on investment
• Evaluation and ranking by members of the
  Independent Evaluation Panel (IEP)

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The selection of Technical experts
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Who are Technical experts

• Industrialists and Academics with specialist
  technical knowledge and market appreciation
• Selected according to eligibility criteria and
  experience
• 574 Experts accepted to database
• 485 Contracts signed from 29 countries

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The assessment of applications
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Evaluation by the IEP

• Independent Evaluation Panel Chairman 8
  members

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Ranking of applications by the IEP
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Eurostars HLG endorsement of the IEP Ranking list
Threshold less than 60 in each criteria and less
than 67 overall
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Funding availability and contribution simulator
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Funding of successful project applications

• The funding of partners is based on the national
  funding rules
• The funding of projects is following the ranking
  list until national budget exhaustion
• All partners of a Eurostars project must have a
  funding secured
• Upon receipt of the funding availibility
  letter, all participants must contact their NPC
  within 10 days

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The Eurostars Programme Results of cut-off 1-5
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The Eurostars Programme
First deadline 8 February 2008 Second deadline
21 November 2008 Third deadline 24 September
2009 Fourth deadline 25 February 2010 Fifth
deadline 30 September 2010 ??? Sixth
deadline 24 March 2011
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Rate of eligible Above threshold
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Eurostars Programme - global overview
Submission Stage Cut-Off1 Cut-Off2 Cut-Off3 Cut-Off4 Cut-Off5 Total
Applications Received 215 317 279 316 343 1470
Total Budget 300 M 446 M 385 M 421 M 495 M 2061 M
Number of Applicants 667 1098 957 1061 1092 4875
4. Number of SMEs 74 73 71 71 72 73
           
Evaluation Stage          
5. Applications Eligible 189 245 236 268 938
6. Applications Above Threshold 133 111 112 102 458

Funding Stage          
7. Projects Funded 90 89 85 64 328
8. Total Budget 129 M 128 M 130 M 80M 472 M
Public Funding 60 M 63 M 61 M 38M 222 M
Members States Funding 45 M 47 M 46 M 28M 166 M
EC Funding 15 M 16 M 15 M 10M 56 M
Estimations based on the average public funding
rate
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Global Overview- Project profile
Cut-Off1 Cut-Off2 Cut-Off3 Cut-Off4
Average cost (M) 1.4 1.5 1.5 1.3
Average participants per projects 3.1 3.4 3.3 3.4
Average countries per project 2.4 2.5 2.4 2.4
Average duration (months) 30 29 29 27
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Global overview - Project applicants

• Overall, 73 of the applicants are RD SMEs and
  SMEs, 5 are large companies, and 21 are
  Universities and Research Institutes

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Global overview - Project participants

• Overall, 71 of the applicants are RD SMEs and
  SMEs, 6 are large companies, and 22 are
  Universities and Research Institutes

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Global overview - Technological areas
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Global overview - Market areas
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RD SMEs profile
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Types of consortium Approved projects
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The Eurostars Programme is effective
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Eurostars is effective because

• Predictable procedures (effective EUREKA network
  support and transparency)
• Short lead-time (3 months from cut-off date to
  evaluation results)
• Funding is assured (national commitment)

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Main motivations for participation
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Thank you for listening

• info_at_eurostars-eureka.eu
• Next cut-off date
• Cut-Off 6
• 24 March 2011 at 20h00 CET