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ISES Fall 2009 Training

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ISES Fall 2009 Training – PowerPoint PPT presentation

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Title: ISES Fall 2009 Training


1
ISES Fall 2009 Training
2
Agenda
  • Preparing for Fall Data Collections
  • October 1 Child Count
  • Uses of ISES Data
  • Year End
  • Third Friday of September
  • Data Quality
  • Discipline
  • ISES Timeline
  • Planning for 2010
  • Training Resources

3
Preparing for Fall Data Collections
4
New Users
  • Obtain a Wisconsin User ID (WAMS ID).
  • Provide WAMS ID to Local WSLS/ISES Administrator
    requesting access to WSLS and/or ISES.
  • Attend training sessions with DPI, CESA, local
    user groups or with your SIS Vendor.
  • Review on-line training resources.
  • Register in the Help Desk Expert Tool.

5
Related Links
  • Wisconsin Web Access Management System
  • on.wisconsin.gov
  • Delegated Authority
  • dpi.wi.gov/lbstat/delauthapp.html
  • Protecting student privacy
  • dpi.wi.gov/lbstat/isesagree.html
  • dpi.wi.gov/lbstat/dataprivacy.html
  • Help Desk Expert
  • dpi.wi.gov/lbstat/helptool.html

6
Before you begin ISES
  • Annual District Updates
  • WAMS Profile Management
  • Delegated Authority Maintenance
  • WSLS Student Data Entry
  • ISES Contact Information

7
Annual District Updates to DPI
  • Report on the PI-1280, Public School Update Form
  • District Administrator / Superintendent,
  • Schools , and
  • Grades being served at each school.
  • Report on the PI-1203, Statistical Report
  • District / school calendar start and end dates.
  • Set-up local databases and processes to match
    PI-1280 schools.
  • Enter individual student data into local software
    system(s) in appropriate schools.

8
WAMS Profile Management
  • Verify profile includes current email address.
  • District Administrator, if new, must report WAMS
    ID to dpistats_at_dpi.wi.gov.
  • Access profile to prevent removal of unused WAMS
    account .

9
Delegated Authority
  • Verify District Administrator / Superintendent
    has access to the Delegated Authority
    application.
  • Verify Local WSLS/ISES Administrator and
    Assistant Administrator have been appointed.
  • Delegate authorization to access local student
    data in WSLS/ISES for new staff.
  • Rescind authorization from staff that have left
    or no longer work in the WSLS/ISES.

10
Exit in the WSLS
  • High School Completers,
  • Students moving between Schools within your
    District, and
  • Students transferring out of your District or the
    WSLS and other withdrawals.

11
Enter in the WSLS
  • Students moving between Schools within your
    District,
  • Students transferring to your District,
  • Students new to the WSLS, and
  • Students with disabilities receiving special
    education or related services pursuant to a
    services plan that meets IDEA standards.

12
Review WSLS
  • Have you included students for which your
    district is responsible, but services are
    provided outside a regular school building?
  • Have you included all preschoolers, including
    those receiving only limited Speech and Language
    instruction?
  • Have you included students who attend the two
    state schools, Wisconsin Center for the Blind and
    Visually Impaired and Wisconsin School for the
    Deaf?
  • Have you included parentally-placed private
    school children with disabilities receiving
    special education or related services pursuant to
    a services plan that meets IDEA standards?

13
ISES Contact Information
14
ISES Preferences
  • Preferences must be completed annually for the
    ISES collection.

15
  • The Save icon is available only to the District
    All Functions role.
  • Individuals with school level access or a role
    other than All Functions will not be able to
    continue to the main menu until preferences have
    been completed.

16
Related Links
  • Data Collection Reporting Schedule
  • dpi.wi.gov/lbstat/schedule.html
  • WAMS Profile Management
  • on.wisconsin.gov
  • Delegated Authority
  • dpi.wi.gov/lbstat/delauthapp.html
  • Enrollment, Enroll and Exit Dates
  • dpi.wi.gov/lbstat/dataenroll.htmluse
  • dpi.wi.gov/lbstat/wslscount.html
  • Web-based Tutorial District / School
    Preferences
  • dpi.wi.gov/lbstat/swf/isestutor2.html

17
October 1 Child Count
18
October 1 Child Count
  • Gathered for Students with Disabilities
  • IDEA eligible Public School Students
  • Private School students covered by a Services
    Plan
  • Data elements include
  • Enrollment status
  • Demographic information
  • Detail regarding disability and environment

19
Summary of Fall 2009 Updates
  • Records available within existing ISES interface
  • Debut of manual entry and deletion
  • New File Upload Layout for CSV
  • Debut of XML File Upload
  • Debut of Create Student Record Process
  • Child Count Progress Summary Report

20
Main Menu
  • October 1 Child Count is now available through
    the ISES Main Menu.

21
Summary of Schools
  • To access individual student records for the
    October 1 Child Count use the Summary of Schools
    and . . .

22
Student Record List
  • . . . the Student Record List. Child Count
    records may be viewed by selecting Record Type.

23
Individual Student Record
  • The data elements and layouts of Child Count
    records are similar to Third Friday of September
    records.

24
  • Each student record is displayed in two parts.
    Use the Next and Previous icons to navigate
    between these sections.

25
  • Supplemental data elements appear only when
    required. For example, if the district of
    residence does not equal the sumitting district

26
  • then additional data elements are displayed.

27
Manually add a student
  • Enter the WSN in the lower left corner and click
    the Add Record icon.

28
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29
  • The student is now displayed in the student
    record list.

30
Mass Data Submission
31
  • Child Count processes are listed separately on
    the File Upload and Create Student Record List
    Menu.

32
Upload Child Count Records
  • To import records from a local School Information
    System (SIS) a file is generated in your local
    software for upload into the ISES.

33
Create Child Count Records
  • For districts which do have local systems capable
    of extracting student data for upload into the
    ISES, records may be created based on the ISES
    3rd Friday of September and WSLS data.
  • The Create process is useful only after 3rd
    Friday of September records have been submitted
    for your district.

34
  • Exsisting records are deleted during the Create
    Student Record and File Upload processes.

35
Individual Record Deletion
  • Select the appropriate student from the Student
    Record List.

36
  • Click the Remove icon to delete the Child Count
    record.

37
  • The 2009-10 Child Count record no longer appears.
    Upon returning to the Student Record List, this
    student is no longer displayed.
  • Students identified as not disabled or not
    receiving services should be deleted.

38
Validation
  • Validation is requested from the Student Record
    List or the Summary of Schools.
  • Child Count records may be validated separate
    from 3rd Friday of September and Year End records.

39
  • While a Child Count records may be validated
    separately, all record types are unavailable
    during validation.

40
Reports
41
Informational, Warning, and Error Reports
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45
  • Warning messages must be resolved or acknowledged.

46
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48
  • District warnings also exist. These warnings do
    not have associated student detail.

49
Progress Summary Reports
  • A report is available from the report menu to
    review Child Count enrollment.

50
Child Count Report
  • This report is dynamic and will display changes
    as student records are modified, inserted and
    removed. Current and prior year reports may be
    reviewed.

51
  • Click the browser Back button to return to the
    summary report.

52
Lock Submit
  • Though validation may be requested separately for
    Child Count, a district will not successfully
    lock until Child Count records have been entered.

53
Related Links
  • File Upload Interface Specifications
  • dpi.wi.gov/lbstat/isesspec.html
  • Validation Messages
  • dpi.wi.gov/lbstat/xls/occvalid.xls
  • ISES Application
  • dpi.wi.gov/lbstat/isesapp.html
  • Data Elements
  • dpi.wi.gov/lbstat/isescodes.html
  • dpi.wi.gov/lbstat/eseamap.htmldata

54
Uses of ISES Data
55
Individual student data is collected for
  • Federal Reporting Requirements
  • State Reporting Requirements
  • School Improvement
  • District Profiles
  • Longitudinal (Trend) Data Study
  • Consolidation of Data Collections

56
Annual Data Reporting All Students
  • EDEN Federal Reporting Requirements
  • Enrollment, Graduates, Dropouts, Attendance,
    Disciplinary Removals
  • SPR State Reporting Requirements
  • Enrollment, High School Completers, Dropouts,
    Attendance, Retentions, Expulsions, Suspensions
  • WINSS Public Reporting
  • Enrollment, High School Completers, Dropouts,
    Attendance, Retentions, Expulsions, Suspensions
  • Adequate Yearly Progress
  • Enrollment, Graduation and Attendance Rates
  • Wisconsin Student Assessment System
  • Enrollment, Testing Roster
  • ACCESS for ELLS
  • Enrollment, ELL Status, Testing Roster

57
  • ESEA Consolidated EOY Report
  • Disciplinary Removal for Firearms
  • E-Rate Reporting Requirements
  • Enrollment, Free Reduced Lunch Eligibility
  • Verification of Food Nutrition Funding Claims
  • Enrollment, Free Reduced Lunch Eligibility
  • Title I Funding
  • Enrollment
  • Annual Measurable Achievement Objective
    Determinations
  • Enrollment, English Language Proficiency
  • Other State Agencies
  • DOT, HEAB, DHFS

58
Annual Data Reporting Special Education
  • State Performance Plan / District Profile
  • Graduates, Dropouts, Disciplinary Removals
  • IDEA Child Count
  • IDEA Exit Report
  • IDEA Implementation of FAPE Requirements
  • Disability, Educational Environment
    Classification, ELL Status
  • Report of Children with Disabilities Subject to
    Disciplinary Removal

59
Where does the ISES data go?
60
Year End
61
Year End
  • Gathered for all students
  • Data elements include
  • Demographic information
  • Attendance
  • Retention
  • Reason for Exit

62
Summary of Fall 2009 Updates
  • Exit Type and Return to Regular Education
  • Exit Type TNC is no longer valid when Return to
    Regular Education is N.
  • Student should be enrolled in the WSLS and
    reported to the ISES as Parent Placed Private.
  • Coordinated Early Intervening Services
  • New Data Element for Year End records
  • Collected from specific districts
  • Also know as CEIS

63
Coordinated Early Intervening Services
  • Intended for students who have not been
    identified with disabilities under IDEA but who
    need additional supports to succeed in general
    education.
  • Used for students in KG through 12, with a
    particular emphasis on students in KG through 3.
  • Code Set Y or N
  • Identifies a student receiving CEIS at any point
    during the enrollment period.

64
Year End Student Record
  • Exit Type appears on the first screen of the
    Individual Student Record. Click the Next icon
    . .

.
65
  • . . . to view Return to Regular Education and
    Coordinated Early Intervening Services. Note
    that these elements appear only when required.

66
Related Links
  • CEIS
  • dpi.wi.gov/lbstat/datacoordearlyintervservices.htm
    l
  • Exit Type
  • dpi.wi.gov/lbstat/dataexit.html
  • Return to Regular Education
  • dpi.wi.gov/lbstat/isescalc.htmlreturn_regular_ed
  • Parent Placed Private
  • dpi.wi.gov/lbstat/dataparentplacedpriv.html

67
Third Friday of September
68
Third Friday of September
  • Gathered for all students
  • Formerly know as Count Date records
  • Data elements include
  • Demographic information
  • Enrollment Status
  • WSAS roster information

69
Summary of Fall 2009 Updates
  • Educational Environment Setting
  • Clarification of definitions
  • No change in code set
  • Years in US Schools
  • May be carried forward during Create Student
    Record Process.
  • No change in definition or code set (0, 1, 2, 3,
    4, 5).
  • WSAS Test Status
  • Code F (Section 504 opt-out) is no longer valid.
  • Code set T (Expect Test) or P (Parent opt-out)
  • Test Status is used to determine the reason a
    student is not tested. It also affects WSAS
    scoring and reporting.

70
3rd Friday SeptStudent Record
  • Click the Next icon . . .

71
  • . . . to view Ed Environment, Years in US Schools
    and Test Status. Note that these elements appear
    only when required.

72
Related Links
  • Educational Environment Classification
  • dpi.wi.gov/lbstat/dataenvir.html
  • Years in US Schools
  • dpi.wi.gov/lbstat/datayrsus.html
  • WSAS Test Status
  • dpi.wi.gov/lbstat/datawsas.htmlteststat

73
Data Quality
74
Common ISES Reports
  • Third Friday of September Enrollment
  • Graduation Rate
  • Dropout Summary
  • Attendance Rate
  • Retention Rate
  • Child Count Enrollment for Students with
    Disabilities

75
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76
3rd Friday of September Enrollment
  • By selecting the options shown, a report of
    students enrolled and receiving services will be
    generated. These options will produce a report
    which includes all students for which your
    district is responsible regardless of the
    district providing services.

77
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80
Graduation Rate
  • By selecting the options shown, a report of
    students completing high school will be
    generated. The R column represents the High
    School Completion Rate (Regular Diploma
    recipients). Three High School Credential types
    are available, R Regular Diploma, E High
    School Equivalency Diploma and C Other
    Credential.

81
Dropout Summary
  • By selecting the options shown, a report of
    students considered dropouts for the School
    Performance Report in grades 7 through 12 will be
    generated. The students are separated into
    midterm and full term (summer) dropouts.

82
Attendance Rate
  • By selecting the options shown, a report of
    attendance rate by grade similar to that
    previously collected in the School Performance
    Report will be generated.
  • A report of attendance rate by race/ethnicity and
    gender is another common report.

83
Retention Rate
  • By selecting the options shown, a report of
    retention rate by grade similar to that
    previously collected in the School Performance
    Report will be generated.
  • A report of retention rate by race/ethnicity and
    gender is another common report.

84
High or Low Enrollment Counts
  • ISES record must correspond to an existing WSLS
    enrollment for the district, school, record type
    and enroll date
  • Missing ISES Records
  • may result if only one record type has been
    uploaded/entered into the ISES
  • may result if new students and transferred
    students have not been entered in the WSLS
  • may result if graduates or other withdrawals for
    2007-08 have not been exited (3rd Friday of
    September)
  • may result if new students for 2008-09 are
    enrolled on or before 6/30/2008 (Year End)

85
High or Low Dropout Counts
  • May result from
  • Unresolved expected transfers,
  • Incorrect exit types, or
  • Missing enrollment periods

86
Low Graduation Rate
  • May result from
  • Over-reporting of dropouts,
  • Misreporting of credential type,
  • Incorrect exit types,
  • Missing exit dates, or
  • Incorrect identification as Returned to Regular
    Education.

87
Who should review ISES data?
  • District staff responsible for monitoring
    Adequate Yearly Progress measures
  • District Director of Special Education
  • District Coordinator for ELL
  • District Homeless Liaisons
  • District Assessment Coordinator
  • District Food and Nutrition Services Staff
  • District Student Services / Enrollment
    Coordinator

88
Residency Clarification
  • Section II provides guidance for excusal from
    compulsory attendance.
  • Section III relates primarily to PI-1563, not the
    WSLS and ISES.
  • Spec Ed response provides guidance similar to
    section III which also applies to WSLS and ISES.
  • WSLS / ISES response will be published later this
    spring.

89
Charter School and State School Data
  • Data for charter schools is used for federal
    reporting of charter schools including
    performance, test participation, graduation,
    dropouts, enrollment, etc.
  • Wisconsin School for the Deaf (WSD) and Wisconsin
    Center for the Blind and Visually Impaired
    (WCBVI) enrollment data is gathered is used for
    state and federal reporting.

90
Testing Labels
  • Improve quality of testing labels and ensure
    delivery to appropriate district by completing
    submission of ISES 3rd Friday of September (CD)
    records by 9/30/09.
  • Priorities to meet this goal
  • Update / assign WSLS through the 3rd Friday of
    September.
  • Complete Exit Confirmation Requests in a timely
    manner.
  • Provide appropriate Primary Disability and ELP
    Code in ISES 3rd Friday of September records.

91
Homeless
  • Off by 50 statewide when compared to ESEA
    Consolidated EOY Report.
  • If the data in the two reports is vastly
    different, it will reflect poorly on the
    district.
  • ISES data is used for reporting student
    performance, graduation and dropouts for Federal
    Reporting of homeless students.
  • Counts of eligibility and students served come
    from ESEA Consolidated EOY Report.
  • District Homeless Liaisons and Title X Contacts
  • dpi.wi.gov/homeless/aspx/homeless_directory.aspx
  • dpi.wi.gov/homeless/pdf/titlexcontacts.pdf

92
Native Language
  • 137 districts have reported ELL students with
    English as their native language.
  • Many test booklets for ACCESS for ELL tests were
    submitted with invalid Native Language Codes.
    These codes must be valid codes used by ISES.
  • Native language is NOT a reflection of the
    child's proficiency or dominance in English.

93
Immigrant Title III
  • More than ½ of districts reporting had higher
    participation on grant applications than were
    reported in ISES.
  • WSLS/ISES administrators need to be in contact
    with the Immigrant program director to make sure
    students are properly identified in ISES.

94
WSLS
  • Duplicates
  • Searching for existings WSNs
  • Hyphenated names
  • Adopted surnames
  • Nicknames

95
Transferring SIS
  • Common Issues
  • Mismatch of enrollment dates in WSLS and new SIS
  • Missing / unavailable attendance data
  • Uniqueness problems with Local ID 1
  • DPI Requests
  • Maintain a relationship with previous vendor
    through end of fall collections.
  • Complete the conversion in the summer rather than
    in September.

96
Related Links
  • Using ISES Progress and Summary Reports
  • dpi.wi.gov/lbstat/isesreports.html
  • Progress and Summary Reports Glossary
  • dpi.wi.gov/lbstat/isesgloss.html
  • Data Quality Presentation
  • dpi.wi.gov/lbstat/isessupprt.html
  • Duplicate WSNs
  • dpi.wi.gov/lbstat/wslsdupl.html

97
Discipline
98
Discipline
  • Gathered for public school students
  • Data elements include
  • Demographic information
  • Discipline reason
  • Removal type and length
  • Detailed expulsion information

99
Summary of Fall 2009 Updates
  • No new data elements
  • No changes to file upload layouts
  • Clarification of existing business rules

100
Incidents and Removals
  • A single act (incident) may result in multiple
    removals for a single student.
  • Take care to report both removals under the
    single distinct incident.

101
Firearms Incidents
  • Incident types related to firearms and weapons
    have very specific definitions.
  • Take care to properly select incident type when a
    weapon is involved.
  • In general a firearms incident type should be
    listed as the primary reason for discipline.

102
Related Links
  • Removal Type
  • dpi.wi.gov/lbstat/dataremoval.html
  • Incident Type (including firearms definitions)
  • dpi.wi.gov/lbstat/dataincident.html

103
ISES Timeline
104
ISES Timeline
  • 9/30 Key date for WSLS enrollment and Discipline
  • 10/19 Key date for 3rd Friday of September (CD)
    , Year End (YE), and Child Count (CC)
  • 10/19 Review and revision ends for Discipline
  • 11/18 Review and revision ends for 3rd Friday of
    September (CD), Child Count (CC), and Year End
    (YE)

105
  • WSAS Roster Files 9/30, 10/30, 12/1
  • AMAO Determinations 9/30, 10/30
  • Spec Ed Discipline 10/19
  • IDEA Exit 10/19
  • Title 1 12/1
  • Public Enrollment 12/1
  • E-Rate FNS 12/1
  • Charter School Enrollment 12/1
  • Access for ELLs Roster File 12/15

106
Related Links
  • Important ISES Dates
  • dpi.wi.gov/lbstat/isesdates.html

107
Planning for 2010
108
Race / Ethnicity Change in Definition
  • A 4 digit race key that corresponds to one of the
    64 possible combinations of answers to the two
    part question will be implemented.
  • Part One Is this person Hispanic or Latino?
    (Must choose one)
  • Hispanic or Latino
  • Not Hispanic or Latino
  • Part Two Select one or more of the following
    categories that apply to this person.
  • American Indian or Alaska Native
  • Asian
  • Black or African American
  • Native Hawaiian or Other Pacific Islander
  • White
  • A cross walk will be provided that maps the
    individual race key to the proper aggregate code
    for aggregate level corrections.

109
Related Links
  • Race / Ethnicity 2010-11 and beyond
  • dpi.wi.gov/lbstat/datarac.html
  • Race / Ethnicity through 2009/10
  • dpi.wi.gov/lbstat/dataracgdr.html
  • Bridging
  • Managing an Identify Crisis published by the
    National Forum on Educational Statistics

110
Training Resources
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114
  • The Help Desk Expert Tool is available to assist
    with general support of several DPI applications.
  • Review Application Availability
  • View Frequently Asked Questions
  • Report problems
  • Request application assistance

115
Related Links
  • ISES Application
  • dpi.wi.gov/lbstat/isesapp.html
  • ISES Training and Support
  • dpi.wi.gov/lbstat/isessupprt.html
  • ISES Web Tutorials
  • dpi.wi.gov/lbstat/isestutor.html
  • Help Desk Tool
  • dpi.wi.gov/lbstat/helptool.html
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