Guidelines for Giving Effective Formal Presentations - PowerPoint PPT Presentation

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Guidelines for Giving Effective Formal Presentations

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Title: Guidelines for Giving Effective Formal Presentations


1
Guidelines for Giving Effective Formal
Presentations
2
Rule 1 Plan Practice
  • Without planning presentations appear thrown
    together
  • Without practice you appear unprepared

3
Rule 2 Use the Spell-Checker
  • There is no excuse for misspelling!
  • Why should your customer trust your analysis if
    you have no quality control over your
    presentation?

4
Rule 3 Dont Read or Memorize
  • How would you like it if professorsread from
    the textbook?
  • Guaranteed to produce boredom
  • Use bullets to trigger thoughts
  • Speak extemporaneously
  • Practice out-loud in front of your teammates
  • Requires planning ahead (see rule 1)

5
Rule 4 Avoid um, and uh, ya know,
etc.
  • This habit stems from not practicing enough (see
    rule 1)
  • Slow down your speech
  • Deliberate as you speak
  • Dont apologize for being nervous
  • Your audience will appreciate your delivery much
    more

6
Rule 5 Be Honest and Forthright
  • Fallacy If you cant dazzle em with
    brilliance, baffle em with BS.
  • People know when they are being bamboozled
  • Speak with sincerity and integrity
  • If you dont know the answer to a question, admit
    it

7
Rule 6 Display Confidence
  • Expect to be challenged on your ideas
  • Dont take questions as a personal attack
  • Defensive Response Added Attack
  • Open Response Greater Latitude

8
Rule 7 Dont be Apathetic or Nonchalant
  • If you dont care, why should your customer care?
  • If you dont care, why should your manager
    support you?
  • If you dont care, why should your audience
    listen?
  • An apathetic presentation is a waste of
    everyones time

9
Rule 8 Show Professional Courtesy
  • Be on time for other presentations
  • Give your full attention to the presentations of
    others
  • Avoid an air of aloofness or unpreparedness

10
Rule 9 Anticipate Questions
  • You know your project better than anyone
  • Think about the parts which will raise questions
  • Think about the areas in your presentation which
    may be unclear.
  • Plan ahead (see rule1) and prepare some holdback
    slides
  • Demonstrate foresight and initiative.

11
Rule 10 Expect Equipment Failure
  • Fancy equipment is impressive...unless it doesnt
    work!
  • Know how to use your equipment
  • Keep a set of hardcopy slides just in case
  • Have an extra bulb for the overhead projector

12
Rule 11 Design Readable Slides
  • 20 point font size or larger
  • 7 bullets or less
  • 7 words per bullet or less
  • Separate complex ideas onto multiple slides

13
Rule 12 Dress Professionally
  • Appearance defines first impressions
  • Professional appearance commands greater respect
    from the audience
  • Professional appearance implies that the speaker
    takes the presentation seriously
  • Professional Appearance cleanliness neatness
    clothing posture

14
Other suggestions
  • Dont stand in front of the screen where you
    block the view.
  • Dont look at the screen (or the rostrum monitor)
    and talk to the screen look at and talk to the
    audience.
  • Dont read from the screen (or the rostrum
    monitor) screen should show brief bullet points
    that help focus attention on the right topic, but
    wont contain the meat of the presentation.
  • Make the text on the screen short and sweet a
    whole line is too long!
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