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Getting Things Done

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Getting Things Done A quick look at time management, drawing on the David Allen book Getting Things Done Put together by Jennifer L. Bowie Sadly this is where my ... – PowerPoint PPT presentation

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Title: Getting Things Done


1
Getting Things Done
  • A quick look at time management,
  • drawing on the David Allen book
  • Getting Things Done
  • Put together by Jennifer L. Bowie

2
Why Mind Like Water
  • Insufficient time for the vast demands
  • Boundary issues work not clearly bound, issues
    with life beyond work
  • Keeping track of the big picture and day to day
  • Promises mind like water Always in an efficient
    and effective ready state. Clear mind ready to
    work with no nagging thoughts of what you should
    be doing.

3
Why Things are on Your Mind
  • Mind doesnt have a mind of its own Doesnt only
    worry about things when you can do them, worries
    all the time
  • Things on your mind because
  • Youve not clarified the intended outcome yet
  • You havent decide what the next step is
  • You haven't put reminders into a system
  • Major Challenge get it out of your head!

4
What is GTD?
  • A workflow process
  • A framework with 6 levels of focus
  • A natural planning method
  • Often more bottom up
  • Combines all aspects of life work, home,
    relationships, relaxation, hobbies. Thus good for
    us academics with out clear separations

5
The Process
  • Check out the Workflow Diagram
  • Collect
  • Process
  • Organize
  • Review
  • Do

6
Collect
  • Important to capture everything to get mind like
    water state (MLWS)
  • Gather 100 of open loops/incompletes everything
    that should, needs to , or ought to get done
  • Tools
  • Physical in-box
  • Paper-based note taking supplies
  • Electronic noted-taking supplies
  • Voice-recording devices
  • E-mail
  • Collect every open loop by one of these methods
  • Have as few collection devices as possible
  • Empty collection devices regularly

7
Process
  • Go through each collected item and decide
  • What is it?
  • Is it Actionable?
  • No
  • Trash
  • Incubate
  • Reference
  • Yes
  • Is it a project? Capture it on a projects list,
    which you review weekly
  • What is the next action?
  • Do it if less than two minutes
  • Delegate it
  • Defer it make sure you track next actions and
    capture it on a list or calander

8
Organize
  • Create Projects lists A Project is anything with
    more than one action step.
  • May want multiple lists or one general list
  • Some ideas
  • A list of publication projects
  • The Diss list
  • Class work list
  • Teaching list
  • But dont subdivide too much
  • Likely have at least 50 projects at any one time
  • Collect support materials, but store out of site
    (you dont need the reminders now!)

9
Next Actions
  • Calendar Use to collect all
  • Time-specific action
  • Day-specific actions
  • Day-specific information info need on a certain
    date
  • Do not put on things you would like to do that
    day
  • Next Actions list where all the action reminders
    go, kind of a to-do list, but better
  • If 20-30 fine to have one Next Actions list
  • If More divide the lists into context and action
    based lists
  • Calls
  • At school
  • At home
  • Errands
  • People SO, colleagues, boss, teachers,
    chair..
  • Read/Review Love this!!!
  • Waiting for

10
Nonactionable Items
  • Trash
  • Incubate Things you might want to do and need to
    be reminded of
  • Someday/Maybe Wish list of possible future
    projects and ideas such as a book you cant write
    now, a dream vacation, house remodel for next
    year, things you may want to buy (books, cds,),
    things to do with SOs,
  • Tickler file a file of things you need to be
    remind of at a certain time, such as a bill to
    pay, a CFP deadline, and so on. Create a hard
    copy 43 folder file.
  • Reference valuable info you must keep. File it
    out of the way

11
Review
  • Weekly review for runway and 10,000 levels
  • Gather and process in-boxes
  • Review system
  • Projects lists ?
  • Calendar
  • Next Actions
  • Update Lists
  • Clean, clear, complete
  • Higher levels as appropriate monthly? Yearly?
    (marriage book)

12
Sadly this is where my saved slides end
  • Ill try to find the rest and get it up.
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