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Getting Things Done


Getting Things Done A quick look at time management, drawing on the David Allen book Getting Things Done Put together by Jennifer L. Bowie Sadly this is where my ... – PowerPoint PPT presentation

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Provided by: Jennife881
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Title: Getting Things Done

Getting Things Done
  • A quick look at time management,
  • drawing on the David Allen book
  • Getting Things Done
  • Put together by Jennifer L. Bowie

Why Mind Like Water
  • Insufficient time for the vast demands
  • Boundary issues work not clearly bound, issues
    with life beyond work
  • Keeping track of the big picture and day to day
  • Promises mind like water Always in an efficient
    and effective ready state. Clear mind ready to
    work with no nagging thoughts of what you should
    be doing.

Why Things are on Your Mind
  • Mind doesnt have a mind of its own Doesnt only
    worry about things when you can do them, worries
    all the time
  • Things on your mind because
  • Youve not clarified the intended outcome yet
  • You havent decide what the next step is
  • You haven't put reminders into a system
  • Major Challenge get it out of your head!

What is GTD?
  • A workflow process
  • A framework with 6 levels of focus
  • A natural planning method
  • Often more bottom up
  • Combines all aspects of life work, home,
    relationships, relaxation, hobbies. Thus good for
    us academics with out clear separations

The Process
  • Check out the Workflow Diagram
  • Collect
  • Process
  • Organize
  • Review
  • Do

  • Important to capture everything to get mind like
    water state (MLWS)
  • Gather 100 of open loops/incompletes everything
    that should, needs to , or ought to get done
  • Tools
  • Physical in-box
  • Paper-based note taking supplies
  • Electronic noted-taking supplies
  • Voice-recording devices
  • E-mail
  • Collect every open loop by one of these methods
  • Have as few collection devices as possible
  • Empty collection devices regularly

  • Go through each collected item and decide
  • What is it?
  • Is it Actionable?
  • No
  • Trash
  • Incubate
  • Reference
  • Yes
  • Is it a project? Capture it on a projects list,
    which you review weekly
  • What is the next action?
  • Do it if less than two minutes
  • Delegate it
  • Defer it make sure you track next actions and
    capture it on a list or calander

  • Create Projects lists A Project is anything with
    more than one action step.
  • May want multiple lists or one general list
  • Some ideas
  • A list of publication projects
  • The Diss list
  • Class work list
  • Teaching list
  • But dont subdivide too much
  • Likely have at least 50 projects at any one time
  • Collect support materials, but store out of site
    (you dont need the reminders now!)

Next Actions
  • Calendar Use to collect all
  • Time-specific action
  • Day-specific actions
  • Day-specific information info need on a certain
  • Do not put on things you would like to do that
  • Next Actions list where all the action reminders
    go, kind of a to-do list, but better
  • If 20-30 fine to have one Next Actions list
  • If More divide the lists into context and action
    based lists
  • Calls
  • At school
  • At home
  • Errands
  • People SO, colleagues, boss, teachers,
  • Read/Review Love this!!!
  • Waiting for

Nonactionable Items
  • Trash
  • Incubate Things you might want to do and need to
    be reminded of
  • Someday/Maybe Wish list of possible future
    projects and ideas such as a book you cant write
    now, a dream vacation, house remodel for next
    year, things you may want to buy (books, cds,),
    things to do with SOs,
  • Tickler file a file of things you need to be
    remind of at a certain time, such as a bill to
    pay, a CFP deadline, and so on. Create a hard
    copy 43 folder file.
  • Reference valuable info you must keep. File it
    out of the way

  • Weekly review for runway and 10,000 levels
  • Gather and process in-boxes
  • Review system
  • Projects lists ?
  • Calendar
  • Next Actions
  • Update Lists
  • Clean, clear, complete
  • Higher levels as appropriate monthly? Yearly?
    (marriage book)

Sadly this is where my saved slides end
  • Ill try to find the rest and get it up.