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AIS PowerPoint Presentations

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Title: AIS PowerPoint Presentations Author: Marianne Bradford Last modified by: User Created Date: 11/15/1996 3:55:02 PM Document presentation format – PowerPoint PPT presentation

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Title: AIS PowerPoint Presentations


1
(No Transcript)
2
ACCT341, Ch. 3, Notes Why Documentation Is
Important
  1. Depicting how the system works
  2. Training users
  3. Designing new systems
  4. Controlling system development
    and maintenance costs
  5. Standardizing communications
    with others
  6. Auditing AISs
  7. Documenting business processes
  8. Complying with SOX
  9. Establishing accountability

3
Types of Documentation
  • Document Flowcharts (most relevant to this
    course)
  • Systems Flowcharts (similar to document
    flowcharts, but focuses more on electronic
    communications)
  • Process Maps Data Flow Diagrams

4
Document Flowcharts
  • A document flowchart traces the physical flow of
    documents through an organization.
  • Constructing a document flowchart begins by
    identifying the different departments or groups
    that handle the documents of a particular system.
  • Should read from top to bottom and left to right.
  • Use appropriate symbols.

5
Common Document Flowcharting Symbols
Off-page Connector , between flowchart and
external party
6
Common Document Flowcharting Symbols
Permanent file of documents
Information flow (dotted line)
Document flow (solid line)
Annotation for additional explanation
7
A Sample Document Flowchart
Requesting Department
Purchasing Department
2
A
1
Purchase Requisition
2
A
Purchase Requisition
File
Two options to show document flow (1) use arrow
lines, but not across more than two departments,
or (2) internal/external connectors (circles).
8
A Sample Document Flowchart
9
Documentation of Systems
  • A wide variety of software is
    available for documenting AISs.
  • Commonly available MS Visio, Excel, or Word
  • Other software iGrafx, allCLEAR, SmartDraw, App
    Factory, Excelerator II, Pacbase, etc.

10
Some tips for using Visio
  • We will be dealing with basic flowcharts (U.S.).
  • It is best if your page is landscape (see Design,
    Orientation).
  • Use a simple container to separate departments
    (see menu Insert, Container to format, click on
    container, see Format menu). You may need to
    squish the container horizontally to break the
    proportional lock before you can make it longer
    vertically.
  • The text inside flowchart shapes can be placed at
    the top of the shape by formatting text, text
    block, and choosing top vertical alignment.
  • You can block with your cursor a group of objects
    and then hit the control key to move or resize
    all the objects at once.
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