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Conducting Effective Meetings

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Title: Conducting Effective Meetings Author: EVELYN GILLEN Last modified by: User Created Date: 11/19/2000 9:01:39 PM Document presentation format – PowerPoint PPT presentation

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Title: Conducting Effective Meetings


1
Conducting Effective Meetings
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Conducting Effective Meetings
  • Workshop on Leadership
  • To
  • African Sisters Collaborative
  • By
  • Pan African Institute for Development West
    Africa

3
Conducting Effective Meetings
4
Characteristics of Effective Meetings
  • Purpose and goals are set in advance
  • Appropriate people are attending
  • Agenda (with timeframes) is prepared and
    distributed in advance
  • Background information is distributed in advance
    participatory assignments are made
  • Meeting is actively managed
  • Meeting ends with wrap-up, including action items
    and assignments
  • Written minutes are distributed promptly

5
6 Main Functions of Meetings Jay, A. Harv Bus
Rev 5443, 1976
  • 1 - The meeting defines the team. Those present
    belong, those absent do not.
  • 2 - The meeting is where the group revises,
    updates, and adds to what it knows as a group.
  • 3 - The meeting helps each individual understand
    the collective aim of the group, and the way in
    which his/her own and others work can contribute
    to the groups success.

6
6 Main Functions of Meetings Jay, A. Harv Bus
Rev 5443, 1976
  • 4 - The meeting creates in all present a
    commitment to the decisions it makes and the
    objectives it pursues.
  • Real opposition to a decision usually consists
    of 1 part disagreement with the decision, to 9
    parts resentment at not having been consulted
    before the decision.
  • 5 A meeting may be the only occasion where the
    group actually exists and works as a group, and
    the supervisor is actually perceived as the
    leader of the team.

7
6 Main Functions of Meetings Jay, A. Harv Bus
Rev 5443, 1976
  • 6 A meeting is a status arena.

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Conducting Effective Meetings
  • Introduction

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Conducting Effective Meetings
  • Why have a Meeting
  • Types of Meetings
  • Establishing Aims Objectives

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Conducting Effective Meetings
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Conducting Effective Meetings
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Conducting Effective Meetings
  • Planning a Meeting

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Conducting Effective Meetings
  • Preparation
  • Constructing an Agenda
  • Agenda Contents

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Conducting Effective Meetings
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Conducting Effective Meetings
  • Conducting a Meeting

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Conducting Effective Meetings
  • Chairing a Meeting
  • Who should Attend?
  • Facilities
  • Controlling a Meeting

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Conducting Effective Meetings
  • Speaking at Meetings

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Conducting Effective Meetings
  • Questioning Techniques
  • Your Voice
  • Presenting a Case
  • Non-Verbal Communications

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Conducting Effective Meetings
  • Dealing with Problems

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Conducting Effective Meetings
  • Straying from the Agenda
  • Achieving Results
  • Team Meetings
  • Problem Solving
  • Dealing with Different Types

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Conducting Effective Meetings
  • Minute Taking

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Conducting Effective Meetings
  • Types of Minutes
  • Writing the Minutes
  • Layout of Minutes

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BRIEF EXERCISES
  • IN CONCLUSION

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Conducting Effective Meetings
  • Test Your Knowledge

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Conducting Effective Meetings
Correct
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Conducting Effective Meetings
Correct
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Conducting Effective Meetings
Correct
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Conducting Effective Meetings
Correct
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Conducting Effective Meetings
Correct
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Conducting Effective Meetings
Correct
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Conducting Effective Meetings
Correct
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Conducting Effective Meetings
Correct
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Conducting Effective Meetings
Correct
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Conducting Effective Meetings
Correct
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References
  • Jay, A. Harv Bus Rev 5443, 1976
  • Training Exchange Services ,74 Victoria Crescent
    Road,Glasgow G12 9JN, www.trainexe.com
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