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IEEE Region 1 Officer Training


IEEE Region 1 Officer Training Student Activities Babak D. Beheshti, PhD About IEEE: Background IEEE established in 1963. Purposes (Constitution ... – PowerPoint PPT presentation

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Title: IEEE Region 1 Officer Training

IEEE Region 1 Officer Training
  • Student Activities
  • Babak D. Beheshti, PhD

About IEEE Background
  • IEEE established in 1963.
  • Purposes (Constitution, Article 1, Section 2)
  • Its purposes are (a) scientific and educational,
    directed toward the advancement of the theory and
    practice of electrical engineering, electronics,
    radio and the allied branches of engineering and
    the related arts sciences (b) professional,
    directed toward the advancement of the members of
    the professions it servesThe IEEE shall strive
    to enhance the quality of life for all people
    throughout the world through the constructive
    application of technology in its fields of
    competence. It shall endeavor to promote
    understanding of the influence of such technology
    on the public welfare.

What is IEEE?
  • More than 365,000 members in over 150 countries,
    almost 40 percent of whom are from outside the
    United States.
  • Over 68,000 student members.
  • More than 27,000 society affiliates.
  • 307 sections.
  • 1,446 chapters.
  • More than 1,300 student branches in 80 countries.
  • Over 300 student branch chapters.
  • More than 147 affinity groups.
  • 39 societies and 3 technical councils.
  • As of Jan.2005, there were more than 1.1 million
    documents in the IEEE/IEE Electronic Library.
  • The IEEE publishes a total of 128 transactions,
    journals and magazines.
  • The IEEE sponsors more than 300 conferences each
  • The IEEE Standards Association has more than
    8,350 individual and almost 60 corporate members.

IEEE Org Chart
IEEEs 10 Regions of the World
About IEEE Regional Map
Region 1 41,305 Members 11.4 of Total
Members 4th Largest of 10 Regions
Student Membership-Who Qualifies
  • Undergraduate or graduate students
  • 50 of a normal full-time course of study (at
    least part-time studies)
  • Electrical, electronics or computer engineering,
    computer sciences, information technology,
    biomedical engineering and sciences
  • An allied branch of engineering, engineering
    technology or the related arts and science
  • Students can join online with a credit card,
    self-certify they qualify for student membership,
    have instant access to online services with an
    IEEE web account

What is the job of the Regional Student
Activities Committee?
  • The SAC has various roles to fulfill
  • Maintain contact with all the Student Branches in
    Region 1 through e-mail, phone or visits
  • Promote new branches and student members within
    the Region
  • Provide information and support to student
    branches through mail, e-mail and web
  • Organize and implement the annual Student Paper
  • Publicize and encourage students to apply for the
    IEEE RAB Awards and Recognition programs
  • Promote student activities at the student
  • Evaluate the financial support requests from the
    student branches
  • Promote interaction with student branches from
    all regions
  • Continue existing and establish new programs for
    students (conference support, etc.)

Terms to Know
  • Student Branch IEEE Student members IEEE
    Student members at a school within a Section
  • Student Branch Chapter IEEE Student members
    IEEE Student members at a school within a Section
    that have formed a technical society group
    (similar but not equivalent to a chapter in a
  • S-PAC Student Professional Activity Conference
  • RSAC Regional Student Activities Chair
  • RSR - Regional Student Representative
  • Student Branch Mentor A non-academic member of
    the Section who provides member of the Section
    consultation to a student branch
  • Student Branch Counselors (Advisors) A faculty
    member who works in an advisory capacity to the
    student branch

Student Branches
  • Core unit of Section Section responsibility
  • Student Branches coordinated through Section SAC
  • Section receives 3/Student in the Section
  • Should invite Student representatives to Section
    ExCom meetings
  • Should invite Students to all Section meetings
  • Should subsidize any cost to Student associated
    with attending Section meetings (meals, etc.)
  • Currently, Student Branches submit their own
    reporting to IEEE HQ to receive a separate rebate

Student Branches within Region
  • Any student attending a school with a student
    branch is eligible to be a member student branch
  • Every student member is part of the section in
    which the student branch resides
  • Every student member is part of the Region in
    which the section resides

Some of the Branch Counselor's Responsibilities
  • Attending executive committee meetings
  • Assisting the section branch committees
  • Maintaining contact with the section SAC chair,
    regional SAC chair, or regional director as
  • Creating student awareness of IEEE awards,
    contests, and benefits of membership
  • Establishing industrial contacts for branch
    programs and activities

Awards and Recognition
  • Why awards or recognition?
  • Someone deserves it for their effort
  • For someone to continue their effort
  • To mark someone as a future Leader
  • For others to receive stimulus into helping
  • For achievement to become a goal
  • To strengthen your position as a Leader (by
    recognizing others)
  • For someone to be marked as an important person!

Awards and Recognition
  • How do you do it?
  • Take a look at available awards
  • Announce their existence to your student entity
  • Appoint your Awards Recognition Coordinator
  • Submit your nominations to your Comm.
  • Ask them to consider other candidates too
  • Follow up constantly watching for deadlines

Awards and Recognition
  • Announce your winner!
  • Your Newsletter
  • Local press, radio and TV
  • Include short biographical summaries of awardees
  • Honoring others always honors you as well
  • Honoring others makes you important to them!

R1 Student Activities Awards
  • Outstanding Student Branch
  • Outstanding Student Branch Counselor
  • Larry K. Wilson, Outstanding Student Volunteer

Student Branch Centers of Excellence
  • Grants up to 5,000 available for IEEE Student
    Branches to establish IEEE Student Branch Centers
    of Excellence!
  • The IEEE Foundation and the Life Members
    Committee is providing US 50,000 to establish
    IEEE Student Branch Centers of Excellence in
    Regions 1-10. Proposals are due 1 April.  
  • Need a focal point for undergraduate IEEE Student
    Branch activities on your campus? This program
    can help. Students from all 1,200 IEEE Student
    Branches can join IEEE online.  This his program
    has been developed to encourage more electrical,
    electronics and computer engineering, biomedical
    engineering students to join your Student Branch.

How Can I Create A New Technical Chapter In My
  • In order to form a student branch chapter it is
    necessary to have (or start) an IEEE student
    branch. If a branch already exists you will need
    a faculty advisor who is also a member of the
    society you want to start a student chapter of
    and 12 student members.
  • Fill out and submit the chapter petition.
  • If the petition is in order, IEEE student
    services will take the necessary action to obtain
    formal approval of the petition by the regional
    director, the regional student activities
    committee chair, and the Computer Society
  • What is a branch chapter good for?
  • Societies may offer different kinds of support
    for student branch chapters. A branch chapter can
    be a good contact point with the IEEE societies,
    for technically oriented events, you might be
    able to get support from the societies easier if
    you are organized in a chapter.

Sections Support of Student Activities (1)
  • What support can I get from IEEE for organizing
  • There are various ways IEEE can support you when
    you are organizing events
  • Financially
  • For student events, there are various
    institutions students can contact and ask to get
    financial support
  • For small-scale events, often the Section the
    branch belongs to is willing to help out. Usually
    smaller amounts can be the easiest to get from
    the section.
  • If you are organizing a larger event, for people
    from multiple branches, sections or even the
    whole Region 1, you should definitely let us know
    at and we will see how we can
    assist you.
  • SPAC If your event is in a non-technical area or
    so called "secondary skills", and fits into the
    categories of a SPAC or a S-PAVe you might be
    able to get support from the Student Professional
    Awareness Commitee.
  • The IEEE Foundation For big projects, you might
    get support from the IEEE Foundation. Please have
    a look at their criteria, small local events will
    most likely not get funded by them.

Sections Support of Student Activities (2)
  • Where can we find speakers for our events?
  • If you are organizing an event and you need
    speakers, there are various ways
  • Ask at universities Assistants or Professors at
    your university are often happy to give a talk
    about topics they are working at.
  • Ask companies Most companies will send you
    somebody to give a talk, if you are prepared for
    some included marketing. Try to keep it under
    control, but use the resources companies may
    offer you.

Sections Support of Student Activities (3)
  • IEEE can help you with finding speakers
  • If you need somebody to give a talk about IEEE
    internals, like the organization structures of
    IEEE, the things IEEE can offer or future planed
    changes in the IEEE, the best option is to send
    us a mail at and tell us what kind
    of talk you would like to have.
  • For technical speakers, the societies are usually
    a very good contact. Most of them have something
    like a distinguished lecturer program, or another
    way to find speakers. If you are in need for some
    society contacts, send us a mail. at

Sections Support of Student Activities (4)
  • Contact the Student Branches within your Section
  • Encourage Student Branches to update contact
  • Invite Student Branch members to attend AND
    participate in Section Meetings
  • Provide a mentor for each student branch in your

Sections Support of Student Activities (5)
  • Support Student Branch activities
  • Encourage Student Branch members to conduct
    S-PACs and attend Leadership Workshops
  • Appoint section SAC chair to look after concerns
    of all student branches in Section
  • Student Concourse Web Page Student Concourse Web
  • Where to Get More Information (

Branch Leadership Training Workshops
  • Branch Leadership Training Workshops are held in
    each of the ten IEEE Regions.  Organized by
    Regional Student Activities Committee Chairs
    (RSACs) and Regional Student Representatives
  • These workshops train and inform Student Branch
    officers and faculty Counselors. 
  • Information on IEEE programs and ideas for
    running an effective Student Branch are
  • At each workshop, attendees are given a Branch
    Leadership Training Workbook.

Interaction with GOLD
  • Social Events
  • Mentorship programs
  • Invited Speakers What is waiting for the
    students after they graduate

Regional Activities Board/ Student Activities
  • RAB/SAC monitors and modifies existing programs
  • RAB/SAC promotes and supports the Student Branch
  • RAB/SAC decisions are forwarded to RAB for
  • IEEE Staff Laura Durrett
  • Email

Review of Student Activities Program
  • Region 1 Annual Student Paper Contest,
    Micro-Mouse Competition
  • 2007 - Fairleigh Dickinson University, New Jersey
  • 2006 University of Maine, Orono
  • 2005 - State University of New York at Buffalo,
    New York
  • 2004 Stony Brook University, New York
  • 2003 Boston University
  • The IEEE Student Branch Web Site Contest is
    conducted by the IEEE Student Activities
    Committee (SAC). In its phase 1, each region
    conducts its contest. In phase 2, the first place
    winner of each region enters the international

R1 Student Conference Photos
R1 Student Conference Photos
6th Annual RIT Student Design Contest
  • Sixth Annual Design Contest Hosted by the
    Rochester Institute of Technology IEEE Student
  • Contest date May 13th, 2006
  • Prizes, Awards Banquet
  • Awards for the best three projects will be cash
    prizes (5,000 1st, 3,000 2nd, 1000 3rd)
  • Three awards of distinction for Best
    Presentation, Most Marketable Project, and Most
    Innovative Project (Each prize is worth 500 for
    a total of 1,500)
  • An awards banquet held in the evening, including
    dinner, presentation of awards, and a guest

6th Annual RIT Student Design Contest Photos
  • The second Graduate Student Paper Contest, 2007
    (IEEE GSPC2007) for graduate students studying
    currently in Region1.
  • The GSPC is aimed to challenge the knowledge and
    skills and scientific and technical excellence of
    the students.
  • The winning Best Paper papers will be announced
    by April 1, 2007 and the participants will
    present their papers in LISAT 2007.

What is SPAC?
  • The Student Professional Awareness Conference
    (SPAC) serves as a bridge between academia and
    industry for engineering students.
  • The concept of SPAC/SPAV is to provide a
    proactive approach to improve professionalism in
    the field of Engineering besides motives to learn
    management and planning skills.
  • The purpose of SPAC is to promote and facilitate
    proven strategies in the areas of career-growth,
    Ethical standards and conduct of engineers and
    sharing of hands-on experience by way of lectures
    and career-planning activities.

  • To raise the awareness that engineering does not
    only consist of a technical side and working in
    public companies.
  • To provide participants with excellent career
    development skills.
  • To provide students with the opportunity to
    listen and learn from many influential people in
    the local industry, academia, and research
  • To follow through with these objectives in an
    exciting, informative, interactive and dynamic

  • S-PAC Student Professional Awareness Conference
    Student branches wishing to organize a
    conference on career development, management
    issues etc. RAB provides US200 plus matches
    extra funding received externally (e.g. from
    Industry) to the amount of US175.
  • S-PAVe Student Professional Awareness Ventures -
    Student branches wishing to organize projects to
    develop awareness of engineering professionalism
    can apply for a small supporting grant.Funding
    the same as the SPAC.Submit proposal and budget.
           Contact Lou Lovas at
  • S-TAC Student Technical Awareness Conference -
    Student branches wishing to organize a technical
    conference can apply for a small supporting
    grant. Funding the same as the SPAC.  Submit
    proposal and budget. Contact Lou Lovas at    
  • Leadership Workshops - Organized by a Student
    Branch or a group Student Branches.  Student
    Branches interested to organize a workshop known
    as Leadership Workshop to carry out membership
    recruitment and how to successfully run a Student
    Branch should contact R10 SAC for supporting

Student Membership Statistics
  • IEEE-wide statistics
  • Approximately 65,000 Student members
  • 29,000 US Student members
  • 35,000 non-US Student members

Forms Available on R1 SAC Web Site
Item Due Date
Student Branch Annual Plan of Activities Nov 1
Student Branch Annual Report of Activities May 1
IEEE Region 1 Expense Form
Student Branch Counselor Nomination Form (send to your section chairman)
Petition for the Establishment of an IEEE Student Branch
Student Services Department Supply Order Form
Newly Elected Student Officer Reporting Form Newly Elected Student Officer Reporting Form
Student Activities (SAC) Web Site
  • Find us at
  • Bookmark it!!!!!

Region 1 Student Activities Web Site
  • Questions?