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Project Approval Board Meeting 2014-15

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Title: Project Approval Board Meeting 2014-15


1
Project Approval Board Meeting 2014-15
2
Structure of Presentation
  • Organizational Structure
  • Implementation
  • Monitoring Evaluation
  • Progress 2013-14
  • Action Plan 2014-15
  • Best Practices
  • Issues

3
Organizational Structure
  • Independent Mid-Day Meal Authority under a
    Director with Chief Secretary being the Chairman
    of State level Governing Body
  • Director assisted by Additional Director, Joint
    Director, Deputy Directors, Asst. Directors
    Finance Controller.
  • Authority co-ordinates with Food Civil
    Supplies, FCI, Panchayati Raj, Health, Urban
    Dev. other related Deptts.
  • Monitors implementation of the scheme
  • Co-ordinates with GOI Govt. of UP.

4
Organizational Structure- Head Quarter
S.N. Post No. of Post S.N. Post No. of Post
1 Director 1 13 Administrative Officer 1
2 Additional Director 1 14 Personal Assistant 1
3 Finance Controller 1 15 Senior Assistant 1
4 Joint Director 1 16 Accountant 1
5 Deputy Director 2 17 Senior Account Clerk 2
6 Finance and Account Officer 1 18 Senior Clerk 1
7 Assistant Director 4 19 Steno 3
8 Nutrition Expert 1 20 Store Keeper-cum-Cashier 1
9 Statistical Officer 1 21 Computer Operator 8
10 System Analyst 1 22 Daftari 1
11 Co-ordinator Information, Education, Broadcasting 1 23 Peon 13
12 Co-ordinator Training 1
5
Organizational Structure- Division/Districts
  • MDM Cell Headed by District Basic Education
    Officer
  • MDM Cell has 02 Personnels in 18 Divisions and 75
    Districts
  • MDM Co-ordinator
  • Computer Operator

6
Implementation
  • Primarily Gram Panchayat/SMC in Rural Areas
  • Ward Members/NGOs in Urban Areas
  • Mahila Samakhya in selected schools of rural
    areas in 15 Districts.
  • SHG/DUDA
  • For Conversion Cost separate bank Account at
    School Level (Madhyanh Bhojan Nidhi)
  • Provision of MDM Register in every school for
    keeping account of food grain, Conversion cost
    number of students availing MDM
  • Required prescribed amount of nutrients is being
    provided through varied weekly menu.

7
Implementation-Special Features
  • Info. Of fund transfer and food grain allocation
    from district to schools through Daily Monitoring
    System generated SMS to teachers.
  • Fund transfer from State to Districts and
    Districts to Schools through online budget
    allocation and E-Payment method.
  • At FY beginning State releases advance fund to
    districts even without receiving CA from GOI.
  • All accounts of Madhyanh Bhojan Nidhi in CBS
    Branch.
  • Payment to cook-cum-helper through cheques only.
  • Out of 400578 cooks working in 2013-14, 93 are
    women.
  • Ward of cook-cum-helper studying in that school
    is a mandatory condition for cooks appointment.
  • Block Education Officers monitoring the scheme
    through exception reports generated out of DMS.
  • Training Program with co-ordination of UNICEF for
    BEOs BSAs
  • Toll free number 1800-419-0102
  • A web based system developed on www.upmdm.org to
    co-ordinate payment to FCI and Lifting Agencies.

8
Distribution of Grains
  • Quality of foodgrains is inspected at FCI godown
    at district level by a joint team comprising of
    nominee of Collector, Representative of FCI
    State Lifting Agency.

9
Funds Flow (Conversion Cost)
State Government- Basic Education Department
District Magistrate
Madhyanh Bhojan Nidhi
Urban Local Body/NGO
  • Fund flow through E-Payment mode from State to
    Districts and Districts to Schools/FCI/Lifting
    Agencies.

10
Monitoring Evaluation
  • Executive Committee of MDM Authority Quarterly
  • Regular visits by Task Force
  • District level Task Force 12 officers 5 school
    visits per month by each officer
  • Block level Task Force 8 officers 5 school
    visits per month by each officer
  • Each school visited every Quarter
  • Monthly review at district level by DM

11
Monitoring Evaluation
  • External evaluation of impact of the mid-day meal
    programme was commissioned by IIM Lucknow,
    Udyamita Vikas Sansthaan, Lucknow and G.B. Pant
    Institute of Social Science, Allahabad.
  • Suggestions given by External Evaluation Agencies
    are under consideration of MDM Authority.
  • Daily monitoring of regularity of meals provided
    being successfully done through IVRS based
    real-time monitoring.
  • Spot inspection based on exception reports
    generated out of DMS.
  • Spot inspection done for cross checking the IVRS
    data as part of concurrent monitoring.

12
Progress 2013-14
Upto 3rd Qtr.
13
Progress 2013-14
14
Progress 2013-14
15
Progress 2013-14
16
Action Plan 2014-15
Working Days 234

Primary Schools 1,14,373
Enrollment in Primary Schools (as on 30-09-2013) 1.38 Crore

Upper Primary Schools 54,019
Enrollment in Upper Primary Schools (as on 30-09-2013) 60.00 Lac
17
Action Plan 2014-15
Working Days for NCLP 287
NCLP Schools 1078
Enrollment in NCLP Schools 51,682
18
Action Plan 2014-15
  • Requirement of Kitchen Shed 445
  • (Money Available with State)
  • Kitchen Shed for Govt. Aided Scools 4349
  • Requirement of Kitchen Utencils 1,04,630
  • Requirement of Cook-cum-helper 4,34,032

19
Action Plan 2014-15
20
Action Plan 2014-15
Detailed MME Plan
21
Action Plan 2014-15
Detailed MME Plan
Budgeted Amount
22
Action Plan 2014-15
Detailed MME Plan
Budgeted Amount
23
Action Plan 2014-15
Detailed MME Plan
Budgeted Amount
24
Action Plan 2014-15 at a glance
Rs. In Cr.
S.No. Component Central Share State Share Total
1 2 3 4 5
1 Cost of Food Grain (100 CA) 179.62 0.00 179.62
2 Cooking Cost (75 CA) 882.55 291.88 1174.43
3 Honorarium to Cook-cum-Helper (75 CA) 358.08 119.36 477.44
4 Transportation Assistance (100 CA) 24.56 0.00 24.56
5 MME (100 CA) 54.90 0.00 54.90
6 Kitchen-cum-Store (75 CA) 2.84 0.95 3.79
7 Kitchen Devices (100 CA) 52.32 0.00 52.32
Total Total 1554.86 412.18 1967.04
Fund is available for construction of
Kitchen-cum-store with State.
25
Physical
S.N. Head 2013-14 Approval 2014-15 Proposal
1 No. Of Schools 1,68,337 1,68,392
1 NCLP Schools 1,284 1,078
1 Total Schools 1,69,621 1,69,470
2 Total Enrollment 2,00,97,201 1,98,24,273
3 Average Availing 1,23,22,910 1,22,18,594
4 Requirement of foodgrain (In MTs) 3,41,186.28 3,27,483.80
5 Working Days 243 234
6 Requirement of Cook-cum-helper 4,34,032 4,34,032
7 Rquirement of kitchen-cum-store 5,833 4794
8 Requirement of Kitchen Utensils 45,539 1,04,630
26
Financial
Rs. In Cr.
S.No. Component 2013-14 Approval 2014-15 Proposal Increase in
1 2 3 4 5
1 Cost of Food Grain (100 CA) 182.87 179.62  
2 Cooking Cost (75 CA) 1123.13 1174.43 4.37
3 Honorarium to Cook-cum-Helper (75 CA) 434.03 477.44 9.09
4 Transportation Assistance (100 CA) 25.59 24.56  
5 MME (100 CA) 24.79 54.90 54.85
6 Kitchen-cum-Store (75 CA) 0.00 30.56 100.00
7 Kitchen Devices (100 CA) 22.77 52.32 129.77
Total Total 1813.18 1993.83 9.96
27
Road Ahead
  • Software based performance management for ranking
    of each entity.
  • Move to implement the scheme through SMCs in all
    schools.
  • Move to involve SMC in appointment of cooks and
    monitoring of their performance.
  • Move to verify the DMS data through IVR Calls to
    SMC members.
  • Inspections of Randomly generated schools in
    exception reports from Daily Monitoring System.
  • Move to make daily monitoring system a tool of
    planning also by identifying the primary reasons
    of interruptions in cooking meals.

28
Issues
  • Food Security Act 2013
  • Applicable on enrolled or attending children?
  • Allowance sharing between centre and state?
  • Allowance to be recovered from defaulting
    official(s) or not?
  • Timeline for release of funds and food grains
    from GOI?
  • If money is given by GOI instead of food grain
    u/s-23 of Food Security Act, then the Rate of
    Cost of food grain?
  • Fund will be required for setting
    up/strengthening of management structure.
  • To maintain one month buffer stock of food grain
    at school level, GOI should inject that much
    quantity at least once in the food grain chain.
  • Central Assistance of Rs 19830.28 Lac released
    for additional fuel cost in 2012-13 2013-14 to
    be diverted to other recurring heads e.g. CC
    CCH in FY 2014-15.

29
Proposed Strengthening of Management Structure
Internal Grievance Redressal Cell (State Level) Internal Grievance Redressal Cell (State Level) Internal Grievance Redressal Cell (State Level) Internal Grievance Redressal Cell (State Level)
Staffing Pattern Staffing Pattern Staffing Pattern Staffing Pattern
Rate (Rs. Per Month) Annual Budget Rs. (In Lac)
Dy. Director 1 70,000 8.40
Asstt. Dyrectors 2 55,000 13.20
Steno 3 35,000 12.60
Senior Assistants 5 35,000 21.00
Computer Operators 5 13,000 7.80
Class-IV 5 6,000 3.60
10 Seater Call Centre 1 2,50,000 30.00
Grievance Redressal Computerised Platform 1 14,00,000 168.00
Total 23 18,64,000 264.60
30
Proposed Strengthening of Management Structure
Strengthening of Mid Day Meal Cell (District level) Strengthening of Mid Day Meal Cell (District level) Strengthening of Mid Day Meal Cell (District level) Strengthening of Mid Day Meal Cell (District level)
Rate (Rs. Per Month) Annual Budget Rs. (In Lac)
BEO Headquarter as MDM Incharge 1 45,000 5.40
Accountant cum Clerk 1 35,000 4.20
Additional Computer Operator 1 13,000 1.56
Class-IV 1 6,000 0.72
Total 4 99,000 11.88
31
Proposed Strengthening of Management Structure
Strengthening of Management (Block level) Strengthening of Management (Block level) Strengthening of Management (Block level) Strengthening of Management (Block level) Strengthening of Management (Block level)
Rate (Rs. Per Month) Rate (Rs. Per Month) Annual Budget Rs. (In Lac)
Block Co-ordinators 820 Blocks 48 (12x4)Mahanagar 58 Nagar kshetra) 926 11,000 11,000 1,222.32
Strengthening of Management (School level) Strengthening of Management (School level) Strengthening of Management (School level) Strengthening of Management (School level) Strengthening of Management (School level)
MDM Supervisor 1,70,000 1,70,000 5,000 1,02,000.00
Office Contingency _at_ 3.8 Office Contingency _at_ 3.8 Office Contingency _at_ 3.8 Office Contingency _at_ 3.8 3,931.65
Grand Total Grand Total Grand Total Grand Total 1,07,430.45
32
Best Practices
  • As a Grievance Redressal Mechanism, A toll free
    number has been developed by the Basic Education
    Officer Badaun at MDM cell in his office, where
    the complaints are registered on a Toll free
    complaint register and are accordingly sorted
    out, which are regularly monitored by the
    District Magistrate Badaun.
  • In Barabanki, under School Health Programme,
    along whith students, the health checkup of cooks
    is also being done and a medical fitness
    certificate is provided to them.
  • In Primary School Gularia in Barabanki, one
    teacher himself has arranged plates, belts and
    sweaters for students. This school is a Model
    School in the district.
  • In Faizabad, Food inspectors have picked 37
    samples of Mid day Meal for tasting them in
    laboratories. This is being done regularly. In
    Jhansi, they are also checking water samples
    along with food samples.

33
Best Practices
  • Sarees and aprons have been distributed to all
    the cooks in Shikohabad block of district
    Firozabad.
  • Cooks are being educated under Literacy Mission
    in Etawah, so that they can perform their duties
    more efficiently.
  • In Hathras, the whole cooking process of all
    NGO's involved in Mid Day Meal scheme is being
    recorded. This has led to an improvement in
    quality of food.
  • Kitchen Garden has been developed in 87 schools
    of Sitapur. Similarly, in Unnao, along with
    maintenance of kitchen garden in school campus,
    facility of dining tables is also being provided
    through "Vidyalay Anudan Nidhi" and with the help
    of teachers. Multi taps have also being installed
    in some schools for easy availability drinking
    water for all children.
  • Water filters and R.O. have been provided to
    30-40 schools of Unnao and some schools of
    district Sonbhadra and G.B. Nagar.

34
Best Practices
  • Utensils for serving food to children and
    containers have been provided through various
    sources in some districts. The description of
    which is as follows-
  • Arrangement of plates in 195 schools in district
    Allahabad.
  • Arrangement of plates, glasses in more than 100
    schools in Kaushambi. The primary teacher
    association in the district has decided to
    provide plates, glasses and spoons in another 40
    schools.
  • In Unnao, plates and glasses are available for
    all children in all schools. schools through
    Vidyalaya Vikas Abhidaan.
  • In Jhansi, the District Magistrate has provided 2
    big containers and 4 plastic containers (for
    masalas) in all schools with the help of State
    Finance Commission.
  • In Lakhimpur Kheri, plates, spoons and glasses
    have been purchased in 72 schools through
    Vidyalaya Vikas Abhidaan.

35
Best Practices
  • To Provide Mid day Meal to children with dignity,
    dining sheds have been constructed in some
    districts, the discription of which is as
    follows-
  • In Kaushambi, dining shed has been constructed in
    10 schools with the help of 13th finance
    commision.
  • In Sonbhadra, dining shed has been constructed in
    20 schools with the help of Panchayati Raj
    Department.
  • In Unnao, dining shed has been constructed in
    1070 schools with the help of 12th finance
    commision.
  • In Allahabad, dining shed has been constructed in
    130 schools with the help of Panchayati Raj
    Department.

36
Best Practices
  • In Rampur, attendance office students has
    improved which is the impact of regular
    monitoring of schools by the officers of
    different departments under the leadership of
    District Magistrate. A 36 points format has been
    developed at district level in which all people
    related to the scheme viz. Kotedar, Pradhan,
    Teacher, Rasoiya are supposed to note down the
    responsibilities they have performed.
  • In Kushinagar, students of standard 2-5 are
    supposed to sign in Hindi in the attendance
    register. while those of standard 6-8 sign in
    English. With the effort of District Magistrate,
    80 of all the kitchens have been tiled through
    State Finance Commission.
  • In Lakhimpur Kheri, Health Checkup of cooks is
    also being done under School Health Programme and
    medical certificate is provided to them. Gas
    cylinders have been provided to schools situated
    in Samagra Grams through 5000/- of Vidyalaya
    Vikas Nidhi.

37
Best Practices
  • In Varanasi, various organizations such as
    Akanksha Samiti and Rotary Club are doing
    appreciable efforts such as distributions of
    aprons to cook and study chowkis to students,
    motivation to develop kitchen gardens, adoption
    of some schools and distribution of Sankalp
    Patrika in Schools.

38
District Shrawasti
39
Kitchen Garden District Sitapur
Primary School MAU
Primary School FARIHA
Primary School FARIHA
40
Dining Shed District Sonbhadra Primary School
Butt, Block Robertsganj
41
District Gorakhpur, Primary School Barauwa,
Block Piprauli
42
District Gorakhpur, Primary School Barauwa,
Block Piprauli
43
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