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Dual Enrollment Early Admissions and Virtual School Processing

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Title: Dual Enrollment Early Admissions and Virtual School Processing


1
Dual EnrollmentEarly Admissionsand Virtual
School Processing
  • Presented by
  • Beverly Young/Annette Adams
  • Information Technology Services
  • Miami-Dade County Public Schools

2
Dual Enrollment
3
Dual Enrollment
  • State Definition Academic dual enrollment
    Includes students working toward A.A., B.A. and
    B.S. degrees in community colleges and
    universities who are enrolled part-time in
    postsecondary classes.

4
Dual Enrollment Processing
  • To ensure that students receive proper credit for
    their dual enrollment courses, it is essential
    that ISIS is coded correctly. It is also
    important for high school accountability and
    earning the participation points.
  • The course(s) must be set up and coded on the
    home schools master schedule for the settings
    below
  • Course held at Post Secondary facility
  • Courses held in home school
  • The course(s) must be entered on the students
    schedules
  • The Dual Enrollment courses and the post
    secondary institution assigned to the courses are
    found in the M-DCPS Curriculum Bulletin (CBI)

5
Dual Enrollment Processing
  • ISIS Course Offering Setup Guidelines
  • Shared School Post Secondary institution
    assigned to the course (Ex C915 MDCC,
    U972-FIU)
  • Grade Responsibility - A Academic
  • Facility Type
  • 09 - for courses taught at the Post Secondary
    institution
  • 00 - for courses taught at the home school

6
Dual Enrollment Processing
  • Master Schedule Information
  • Period
  • Post Secondary campus add to the end of the
    regular school day
  • High School - the actual period students are in
    class
  • Room Number
  • Post Secondary campus Any number will be
    accepted. It is suggested that the room identify
    the campus where the course is being taught.
    Example MDCC, MDCW , FIU

7
Dual Enrollment - Processing
  • Employee Number
  • Post Secondary campus 999999
  • High School Campus M-DCPS employee number or
    ACES (Contracted) employee numbers (9XXXXX)
  • Teacher Number
  • Must begin with the letter Z (Ex ZZ1, ZZ2,
    ZZ3, Z11)
  • Teacher Name
  • Post Secondary campus (Ex MDCCWolfson,
    MDCCSouth, FIU)
  • Actual name of the instructor


8
Dual Enrollment ISIS Master Schedule
  • TEAM UPDATE ONLY PF9 FTE INFO PF14
    CHNGS PF15 ADDS PF16
  • AS09-25-X2OI C O U R S E R E C O
    R D 02/01/11 11.50.56
  • SCHL 7777 CYCLE 101 CRS SEQ G06 ST A SUB CDE
    BSC100502 TRM IND A CR 1 . 00
  • BP 2 ALT1 ALT2 SHRD SCHL C915 GRD RESP A
    ABRV TITLE GenEduBio
  • TITLE DE General Education Biology
  • FACILITY TYPE 09 COMPUTER LITERACY TEAM
    GRADE LAST UPDT 06/18/10
  • PER TEACHER
    TEAM SEATS PF13/PF18
  • SC S ST EN ROOM EMP-NO NUM NAME
    NUM DAYS MAX ASSG I
  • 01 A 07 MDCW 999999 ZAA MDC-WOLFSON
    MTWRF 0000 0005
  • 02 A 07 MDCW 999999 ZAA MDC-WOLFSON
    MTWRF 0000 0004
  • 03 A 07 MDCW 999999 ZAA MDC-WOLFSON
    MTWRF 0000 0000
  • 04 A 07 MDCW 999999 ZAA MDC-WOLFSON
    MTWRF 0000 0000
  • 05 A 07 MDCW 999999 ZAA MDC-WOLFSON
    MTWRF 0000 0005
  • 06 A 07 MDCW 999999 ZAA MDC-WOLFSON
    MTWRF 0000 0010

Facility Type 00 for high school campus Facility
Type 09 for Post Secondary Campus
9
Dual EnrollmentISIS Student Schedule
  • AS14-31-X2OI S T U D E N T R E C O R D / S U B
    J E C T S 02/01/11 09.28.26
  • STUDENT ID XXXXXXX SCHOOL 7777 GRADE 11 HR
    GOT PRO ST P SCHL CD
  • NAME SAMPLE A STUDENT SEX M
    O-PHASE ADD SCHL CD
  • BIRTHDATE 05/22/93
  • LAST SUB UPDT 12/08/10 RECORD UPDT
    01/24/11 LAST GRD UPDT 01/24/11

  • REPORTING CYCLE 101 GRADING
    PERIOD
  • CYCLE TOTAL ABSENCES 003
    CYCLE TOTAL TARDIES 000
  • TEAM NUMBER
  • GRADE 11 HR 111
  • VOC
    MFF
  • SCHL SEQ/SEC CRS NUM SUB VOC PGM TRM TITLE
    SP EP ROOM TEACHER 1234 EEG T
  • 7777 A00 01 0000000HR A HOMEROOM
    00 5215 TEACHER
  • 7777 A04 01 100142002 A AP Eng CG
    01 5216 TEACHER

10
Dual Enrollment Grade Reporting
  • Final grades are entered on the students
    schedule in the Final Grade column under the
    appropriate grading period
  • Semester 1 courses Grading Period 2
  • Semester 2 courses Grading Period 4
  • Annual Courses Grading Period 4
  • The Teacher Override column will be flagged with
    a Y
  • Do not enter the grades into TRACE

11
Dual Enrollment Grade Reporting
  • AS14-32-X2OK S T U D E N T R E C O R D / S U B
    J E C T S 02/03/11 12.23.13
  • STUDENT ID 6558110 SCHOOL 7041 GRADE 11 HR
    GOT PRO ST P SCHL CD
  • NAME JACK A BABCOCK SEX M
    O-PHASE ADD SCHL CD
  • BIRTHDATE 10/22/93
  • LAST SUB UPDT 12/08/10 RECORD UPDT
    01/24/11 LAST GRD UPDT 01/24/11

  • REPORTING CYCLE 101 GRADING
    PERIOD 2
  • CYCLE TOTAL ABSENCES 003
    CYCLE TOTAL TARDIES 000
  • TEAM NUMBER
  • GRADE 11 HR GOT

  • SCHL SEQ/SEC CRS NUM TRM TITLE SP TEACHER
    AG E C AB TY C1 C2 EX FG T
  • OFF ATTN
    02 00
  • 7041 A00 01 0000000HR A HOMEROOM 00 GOTTLIE
    03 00
  • 7041 A04 01 100142002 A AP Eng CG 01 SINGER
    B 1 A 02 00 C
  • 7041 C03 06 210033001 A AP AmHist 02 GOTTLIE
    B 1 A 01 00 A
  • 7041 B02 03 120234003 A PreCalcG 03 WALKER
    C 1 A 01 00 B
  • 7041 D01 08 050030011 A Exec Int1 04 GARCIA
    B 1 A 00 00 A

12
Early Admissions
13
Early Admissions
  • State Definition
  • Early admissions student. Includes students who
    are working toward a high school diploma and are
    enrolled full-time at a postsecondary institution.

14
Early Admissions
  • In past years, the reporting of students who were
    enrolled in the Early Admissions program had to
    be manually entered into DECO by an
    administrative office for FTE funding to be
    received by the students home school.
  • To alleviate this practice, new procedures have
    been developed and are described in the following
    slides, streamlining the procedures and removed
    the manual input necessary.

15
Early Admissions Course Offering
  • ISIS Course Offering Setup Guidelines
  • Shared School Post Secondary institution
    assigned to the course (Ex C915 MDCC,
    U972-FIU)
  • Grade Responsibility - E Early Admissions
  • Facility Type
  • 09 - for courses taught at the Post Secondary
    institution

16
Early Admissions Master Schedule
  • Master Schedule Setup
  • Period
  • As these course are taught at the post secondary
    institutions, schools should determine a period
    structure that will not cause a duplicate period
    issue on the student(s) schedules
  • Room Number
  • Post Secondary campus Any number will be
    accepted. It is suggested that the room identify
    the campus where the course is being taught.
    Example MDCC, MDCW , FIU

17
Early Admissions
  • Employee Number
  • Post Secondary campus 999999
  • Teacher Number
  • Must begin with the letter Z (Ex ZZ1, ZZ2,
    ZZ3, Z11)
  • Teacher Name
  • Post Secondary campus (Ex MDCCWolfson,
    MDCCSouth, FIU)
  • Days Per Week
  • Show only the days the student attends class,
    space out the other days (Ex M W F, T T, etc.)

18
Early Admissions Course
  • TEAM UPDATE ONLY PF9 FTE INFO PF14
    CHNGS PF15 ADDS PF16
  • AS09-25-X2OI C O U R S E R E C O R
    D 02/17/11 14.33.34
  • SCHL 7777 CYCLE 101 CRS SEQ X01 ST A SUB CDE
    ENC110104 TRM IND A CR 1 . 00
  • BP 2 ALT1 ALT2 SHRD SCHL U972 GRD RESP E
    ABRV TITLE WriRhet1
  • TITLE DE Writing and Rhetoric 1
  • FACILITY TYPE 09 COMPUTER LITERACY TEAM
    GRADE LAST UPDT 02/09/11
  • PER TEACHER
    TEAM SEATS PF13/PF18
  • SC S ST EN ROOM EMP-NO NUM NAME
    NUM DAYS MAX ASSG I
  • 01 A 02 FIU 999999 ZZ1 FIU
    M W F 0000 0001

19
Early AdmissionsFTE Course Information
  • To report the correct time the student attends
    the university courses, the minutes per week must
    be entered on the Course FTE Info screen (PF14
    from PF9)
  • CHNGS PF15 COURSE RECORD PF23
  • AS29-63-X2OI C O U R S E F T E I N
    F O 02/22/11 15.26.48
  • SCHL 7777 CYCLE 101 CRS SEQ X01 ST A SUB CDE
    ENC110104 TRM IND A CR 1 . 00
  • BP 2 ALT1 ALT2 SHRD SCHL U972 GRD RESP E
    ABRV TITLE WriRhet1
  • TITLE DE Writing and Rhetoric 1
  • COMPUTER LITERACY TEAM
    GRADE LAST UPDT 02/09/11
  • PER TIME F.T.E. TEACHER
    VOC SEATS I
  • SC S ST EN ST END LINE MIN NUM NAME
    SET DAYS MAX ASSG M I
  • 01 A 02 0180 ZZ1 FIU
    M W F 0000 0001 I
  • Press PF 23 to return to the Course Record (PF9)
    screen.

20
Early AdmissionsStudent Scheduling/Grading
  • Students will be scheduled on the Student Record
    / Subjects Screen (PF9)
  • Final grades are entered on the students
    schedule in the Final Grade column under the
    appropriate grading period
  • Semester 1 courses Grading Period 2
  • Semester 2 courses Grading Period 4
  • Annual Courses Grading Period 4
  • The Teacher Override column will be flagged with
    a Y
  • Do not enter the grades into TRACE

21
Early AdmissionsGrade Reporting
  • AS14-32-X2OI S T U D E N T R E C O R D / S U B
    J E C T S 02/17/11 14.25.17
  • STUDENT ID 9xxxxxx SCHOOL 7777 GRADE 12 HR
    AAA PRO ST SCHL CD
  • NAME STUDENT SAMPLE SEX M
    O-PHASE ADD SCHL CD
  • BIRTHDATE 10/16/92
  • LAST SUB UPDT 02/11/11 RECORD UPDT
    02/11/11 LAST GRD UPDT 02/09/11

  • REPORTING CYCLE 101 GRADING
    PERIOD 2
  • CYCLE TOTAL ABSENCES 000
    CYCLE TOTAL TARDIES 000
  • TEAM NUMBER
  • GRADE 12 HR AAA

  • SCHL SEQ/SEC CRS NUM TRM TITLE SP TEACHER
    AG E C AB TY C1 C2 EX FG T
  • OFF ATTN
    00 00
  • 7777 X01 01 ENC110104 A WriRhet1 02 FIU
    00 00
  • 7777 X02 01 EVR101702 1 GlobEnvir 03 FIU
    00 00 A Y
  • 7777 X07 01 SPC260802 2 PublicSpk 03 FIU
  • 7777 X03 01 MGF110602 A FinitMath 04 FIU
    00 00
  • 7777 X04 01 POS204201 1 AmeriGovt 05 FIU
    00 00 B Y

22
Florida Virtual School
23
Florida Virtual School Course Setup
  • It is critical that the Florida Virtual School
    (FLVS) courses that are taught as part of the
    high schools daily schedule are entered
    correctly on the schools master schedule.
  • FLVS Course Setup
  • All FLVS courses are awarded in half-credit
    increments and must be set up as semester courses
  • Facility type 20 Prevents the course for
    being picked up for Class Size Processing
  • Period Period the student(s) participates in
    the FLVS course
  • Room Physical room where instruction is
    provided

24
Florida Virtual School Course Setup
  • FLVS Course Setup (continued)
  • The FVLS Instructor must be the primary
    instructor on the first line
  • Contact Mr. Peter Hotung, Instructional support
    specialist, Instructional Technology, for a list
    of FVLS teachers and employee numbers at
    photung_at_dadeschools.net
  • If the FVLS employee number is not available,
    leave the employee number blank
  • Teacher Name FL VIRTUAL SCHL
  • The M-DCPS Supervising Instructor is added to the
    second line with the M-DCPS employee number and
    name
  • 1 Instructor - enter a 2 under this column
    to insert the M-DCPS instructor

25
Florida Virtual School Course Setup
  • FLVS Course Setup (continued)
  • Teacher Num FVS Both the virtual and the
    M-DCPS instructors must be coded with FVS. This
    impacts
  • Gradebook
  • FTE funding

26
Florida Virtual School Course Setup
  • TEAM UPDATE ONLY PF9 FTE INFO PF14
    CHNGS PF15 ADDS PF16
  • AS09-25-X2OK C O U R S E R E C O
    R D 02/17/11 08.04.51
  • SCHL 7777 CYCLE 101 CRS SEQ X01 ST A SUB CDE
    100137001 TRM IND 1 CR 0 . 50
  • BP ALT1 ALT2 SHRD SCHL GRD RESP
    ABRV TITLE English 3
  • TITLE English 3
  • FACILITY TYPE 20 COMPUTER LITERACY TEAM
    GRADE LAST UPDT 02/09/11
  • PER TEACHER
    TEAM SEATS PF13/PF18
  • SC S ST EN ROOM EMP-NO NUM NAME
    NUM DAYS MAX ASSG I
  • 01 A 01 130 9XXXXX FVS FL VIRTUAL
    SCHL MTWRF 0025 0006 2
  • 654321 FVS GREEN M
  • 02 A 02 130 9XXXXX FVS FL VIRTUAL
    SCH MTWRF 0025 0001 2
  • 654321 FVS GREEN M
  • 03 A 03 130 FVS FL VIRTUAL
    SCHL MTWRF 0025 0002 2
  • 654321 FVS GREEN M
  • 04 A 04 130 FVS FL VIRTUAL
    SCHL MTWRF 0025 0007 2
  • 654322 FVS ROCHA F
  • Reminders
  • Courses are semesterized
  • Facility type 20

27
Florida Virtual School Course Setup
  • TEAM UPDATE ONLY PF9 FTE INFO PF14
    CHNGS PF15 ADDS PF16
  • AS09-25-X2OK C O U R S E R E C O
    R D 02/17/11 08.04.51
  • SCHL 7777 CYCLE 101 CRS SEQ X01 ST A SUB CDE
    100137001 TRM IND 1 CR 0 . 50
  • BP ALT1 ALT2 SHRD SCHL GRD RESP
    ABRV TITLE English 3
  • TITLE English 3
  • FACILITY TYPE 20 COMPUTER LITERACY TEAM
    GRADE LAST UPDT 02/09/11
  • PER TEACHER
    TEAM SEATS PF13/PF18
  • SC S ST EN ROOM EMP-NO NUM NAME
    NUM DAYS MAX ASSG I
  • 01 A 01 130 9XXXXX FVS FL VIRTUAL
    SCHL MTWRF 0025 0006 2
  • 654321 FVS GREEN M
  • 02 A 02 130 9XXXXX FVS FL VIRTUAL
    SCH MTWRF 0025 0001 2
  • 654321 FVS GREEN M
  • 03 A 03 130 FVS FL VIRTUAL
    SCHL MTWRF 0025 0002 2

Reminders Period the student(s) actually
attends Room where the course is taught Employee
Numbers FVLS 9XXXXX or Blank M-DCPS
Employee Teacher NUM FVS Teacher Name FL
Virtual Schl
28
Florida Virtual School Grades
  • Florida Virtual School will send a grade file at
    the end of each semester. ITS will
    programmatically post the grades to ISIS for
    students who have completed a course and received
    a grade
  • For students who did not complete a course and
    receive a grade prior to the end of the semester,
    the academic grade must be entered on the
    Student Record Subject Screen (PF1) in the Final
    Grade under the appropriate grade level
  • Final Grades will be posted as follows
  • Semester 1 Grading Period 2
  • Semester 2 Grading Period 4
  • Do not enter the Grades in TRACE. Only the
    courses that a student takes independent from the
    school will be entered into TRACE

29
Florida Virtual School Grades
  • AS14-32-X2OI S T U D E N T R E C O R D / S U B
    J E C T S 02/17/11 12.57.54
  • STUDENT ID 0000000 SCHOOL 7131 GRADE 11 HR
    FVS PRO ST P SCHL CD
  • NAME STUDENT SAMPLE SEX M
    O-PHASE ADD SCHL CD
  • BIRTHDATE 08/30/94
  • LAST SUB UPDT 09/22/10 RECORD UPDT
    01/21/11 LAST GRD UPDT 00/00/00

  • REPORTING CYCLE 101 GRADING
    PERIOD 2
  • CYCLE TOTAL ABSENCES 003
    CYCLE TOTAL TARDIES 000
  • TEAM NUMBER
  • GRADE 11 HR FVS

  • SCHL SEQ/SEC CRS NUM TRM TITLE SP TEACHER
    AG E C AB TY C1 C2 EX FG T
  • OFF ATTN
    03 00
  • 7131 X01 01 100137001 1 English 3 01 FL VIRT
    06 00 C
  • 7131 X02 01 100137001 2 English 3 01 FL VIRT
  • 7131 G27 01 010032001 A ArtOthrCu 02 TEACHER
    B 1 A 00 00 04 D
  • 7131 C31 01 210032001 A H AmHistr 03 TEACHER
    F 3 A 04 00 03 14 F
  • 7131 R11 01 1000410RT A Int Read 04 TEACHER
    C 1 A 00 00 A

30
Support
  • Please submit questions or request for assistance
    to the ITS Systems User Support (SUS) Help Desk
    via HEAT Self Service at
  • http//selfservice.dadeschools.net
  • Select Ask ITS A Question to ensure proper
    routing
  • PowerPoint presentation is posted on the School
    Master Scheduling Web page at
  • http//tlc.dadeschools.net/scheduling/index.asp
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