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United States Power Squadrons

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Power Squadrons Electronic Meetings Presented by: P/D/C Mike Skelley, AP National Planning Committee Annual Meeting Jacksonville, FL 18 January 2013 – PowerPoint PPT presentation

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Title: United States Power Squadrons


1
United StatesPower Squadrons
  • Electronic Meetings
  • Presented by P/D/C Mike Skelley, AP
  • National Planning Committee
  • Annual Meeting
  • Jacksonville, FL
  • 18 January 2013

2
Objectives
  • Present electronic meetings format
  • Address time, cost, and quality factors
  • Identify options
  • Provide guidelines for getting started

3
Why Electronic Meetings?
  • 3,000
  • 1,001
  • 50
  • - Two-year savings in D10
  • - Potential attendees
  • - Annual cost of software (with grant)
  • - Priceless time gained

4
Pros Cons
  • Pros
  • Convenience
  • Reach geographically dispersed members
  • Reduction in travel and other costs
  • Advanced tools
  • Software providers available to match local needs
  • Cons
  • Not for all meetings
  • Difficult for technically challenged members
  • Different meeting etiquette / voting procedures
  • Supporting bylaws required
  • Local and state laws may prevent use

5
Products
  • There are many reputable software programs
    available
  • WebEx
  • GoToMeeting or GoToWebinar
  • Skype
  • GlobalMeet
  • Imeet.com
  • MeetingBurner
  • Mymeeting.com
  • Many more

6
Features and Benefits
  • High-Definition video conferencing
  • Desktop viewing
  • Share keyboard and mouse control
  • Email, Instant-Messaging, and chat
  • Audio service - VOIP, phone, or both
  • PC or Mac
  • Desktop recording/meeting playback
  • Branding and themes
  • Polling

7
Your Solution
  • Consider the audience (members)
  • Consider the technology choices
  • Consider the providers
  • Consider the costs
  • Expect to spend a few months conducting trials
    and selecting

8
Preparing for Adoption
  • Local laws of incorporation
  • Bylaws
  • Hardware software compatibility
  • Roberts Rules of Order
  • Meeting procedures
  • Voting procedures
  • Technically challenged members
  • Training and guidance

9
Meeting Etiquette
  • Follow Roberts Rules
  • Limit speeches
  • Indicate when finished speaking
  • Mute when not speaking
  • Minimize external noises/distractions
  • Ensure working equipment
  • Take responsibility for connectivity

10
Main Hurdles
  • Bylaw constraints
  • Language available in model bylaws
  • Cost of a suitable solution
  • Grants

11
Recommended Solution
  • GoToWebinar from Citrix
  • Up to 1000 participants
  • 50 annually
  • Grant via Citrix through Good360
  • Proof of non-profit status required
  • Simple to implement
  • Register Good360 and GoToWebinar accounts with
    generic email address
  • Provide access to officers, committees, etc. that
    will share the account 

12
Summary
  • Widely accepted business tool
  • Key is solution that meets local needs
  • Obstacles can be easily overcome
  • Proven to result in reduced costs, time savings,
    and improved communication
  • Now is the time to widely implement Electronic
    Meetings within USPS

13
Questions
14
For More Information
  • Contact
  • National Planning Committee
  • P/D/C Michael J. Skelley, AP
  • 612.275.5848
  • michael.skelley_at_monster.com

15
United StatesPower Squadrons
  • Electronic Meetings
  • Presented by P/D/C Mike Skelley, AP
  • National Planning Committee
  • Annual Meeting
  • Jacksonville, FL
  • 18 January 2013
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