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Strategic Planning: Three-year Strategic Plan

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Strategic Planning: Three-year Strategic Plan Strategic Planning Committee Tamara Belts Clarissa Mansfield Dennis Matthews (co-chair) Andrea Peterson – PowerPoint PPT presentation

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Title: Strategic Planning: Three-year Strategic Plan


1
Strategic Planning Three-year Strategic Plan
  • Strategic Planning Committee
  •  
  •  
  • Tamara Belts
  • Clarissa Mansfield
  • Dennis Matthews (co-chair)
  • Andrea Peterson
  • Paul Piper
  • Rick Osen
  • Elizabeth Stephan (co-chair)

2
Strategy Change Cycle
  1. Initiate and agree on a process
  2. Identify organizational mandates
  3. Clarify mission and values
  4. SWOT analysis (strengths, weaknesses,
    opportunities, threats)
  5. Identify strategic issues facing organization
  6. Formulate strategies to manage these issues
  7. Review and adopt Strategic Plan
  8. Establish an effective organizational vision
  9. Develop an effective implementation process
  10. Reassess periodically

3
Phase 1 Planning/Gathering
  • Time line 
  •  
  • Mission and Values
  •  
  • Identifying Stakeholders
  •  
  • Compile data
  •  
  • SWOT Analysis
  •  
  • (Strategic Plan Cycles 1, 2, 3, 4)

4
Time Line (Phase 1)
  • Phase 1 
  • Planning/Gathering Summer 2008-through December
    2008
  • Phase 2 
  • Data Analysis December 2008-March 2009
  •  
  • Phase 3 
  • Presentation Spring Quarter 2009
  •  
  • Phase 4 
  • Implementation Summer 2009
  •  

5
Mission and Values (Phase 1)
  • Western Libraries connectspeople to place,
    people to people, people to learning.
  • Placeboth the physical and virtual presence of
    our library. We encourage learning,
    collaboration, and community through our
    environment.
  • Peoplethe Western Community and everyone we
    serve.
  • Learningthe promotion of critical thinking, and
    information literacy. The library provides access
    to the information and resources necessary to the
    learning process.
  • Values
  • We reach for excellence in performance and
    relationships. We strive for integrity, trust,
    and respect for each other and those we serve.
  • We embrace the challenges of the evolving
    landscape as opportunities for the future, and we
    honor the traditional roles of academic
    libraries.
  • We protect intellectual freedom and provide
    non-judgmental service.
  • We promote diversity and provide equal and open
    access.
  • We are integral to the teaching and learning
    process.
  • We respond to the needs of our users.

6
Identifying Stakeholders (Phase 1)
  •  
  • Main stakeholders
  • Faculty
  • Students
  • Employees
  • Campus partners
  • i.e., University departments, organizations
  •  

7
Data (almost complete) SWOT (ongoing)
  • Most data has been compiled and posted to the
    intranet.
  • SWOT Retreat, October 29
  • Strengths/Weaknesses Primarily internal data
    looked over info from Chris' interviews
  • Opportunities/Weaknesses Primarily external
    data looked over compiled data, found out we
    needed more feedback from faculty
  • Faculty survey created and distributed
  • Data broken down into main categories, SWOT
    identified for each category 
  •  
  •  
  •  
  •  
  •  
  •  
  • Draft posted to Intranet http//intranet.library.
    wwu.edu/system/files/swot.pdf 
  • Service
  • Collections
  • Funding
  • Findability
  • Outreach
  • Organizational Environment
  • Space
  • Instruction
  • Partnerships (on and off campus)
  • Accountability/Assessment

8
Data Analysis (Phase 2)
  • Identify themes and form Planning Groups
  • Seven groups have been formed to address themes
    identified by the SWOT and the Mission Statement
  • Inviting and welcoming physical space
    findability (layout) (people to place)
  • Inviting and welcome virtual space findability
    (web) (people to place)
  • Organizational development (people to people)
  • Outreach/Marketing (people to people)
  • Instruction (people to learning)
  • Collections (people to learning)
  • Digitization (people to learning)
  • Volunteers from within the library were asked to
    identify which groups they wanted to work with
  • Possible group members were solicited by SPC from
    both inside and outside of the library due to
    knowledge they had on specific topics relating to
    the themes
  •  

9
Data Analysis, cont. (Phase 2)
  • Distributing data, January 2009
  • Planning Groups will use data to develop
    Objectives and Strategic Initiative
  • Planning Groups report findings to library for
    discussion, March 2009
  • Strategic Planning Committee gathers information
    from Planning Groups and write report March/April
  • (Strategic Plan Cycles 4, 5, 6, 7)

10
Phases 3 and 4
  • Phase 4 Implementation (Summer 2009)
  •  
  • Form committee to implement plan
  • Review of process by strategic planning committee
  •  
  • Phase 3 Presentation (Spring Quarter 2009)
  •  
  • Present rough draft to stakeholders
  • Feedback
  • Revisions
  •  

Direct questions or comments to Library Dean
Chris Cox
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