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2013 Recertification Workshop

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2013 Recertification Workshop Governor s Office Building Room 450 February 8, 2013 – PowerPoint PPT presentation

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Title: 2013 Recertification Workshop


1
2013Recertification Workshop
Governors Office Building Room 450
February 8, 2013
2
Workshop Agenda/Topics
  • Announcements and Introductions
  • Department Overview
  • Overview of the New Proprietary Rules / Fees
  • 2013-2014 Recertification Process
  • Application Items and Exhibits
  • Common Problems and Questions
  • Student Data Records
  • Questions and Answers

3
Meet the Staff
Leroy Wade - Assistant Commissioner Laura
Vedenhaupt - Senior Associate Dory Hamburg -
Research Associate Leslie Winter Senior Office
Support Specialist
4
What is the CBHE?
  • Coordinating Board for Higher Education
  • Created by Missouri Constitution
  • Nine Members
  • Geographically/Politically Diverse
  • Appointed by the Governor
  • Head of the Missouri Department of Higher
    Education (MDHE)
  • Hires the Commissioner of Higher Education

5
What is the MDHE?
  • Missouri Department of Higher Education
  • Statewide Higher Education Agency
  • Public Colleges and Universities
  • Independent Missouri Colleges and Universities
  • Proprietary/Out-of-State Institutions
  • Four Major Divisions
  • Academic Affairs
  • Administration/Operations
  • Guaranty Agency for FFELP Loans and Default
    Prevention
  • Financial Assistance, Outreach, and Proprietary
    Certification

6
What is a proprietary school?
  • Defined by statute
  • Offer a course of instruction
  • Profit or not-for-profit
  • Classroom or distance
  • Categories
  • Missouri Private Career Schools
  • Missouri For-profit College-level Institutions
  • Out-of-state Colleges/Universities
  • Recruit-only Schools

7
2011 Statistics
  • Enrollment 93,919
  • Programs Offered 2,867
  • Graduates 20,516
  • Financial Aid More than 400 Million
  • Employment 70 in Training Related Fields

8
Program Profile FY 2012
  • Main Campus Certificates 149
  • 101 Mo. Private Career
  • 31 Non-Missouri
  • 17 Recruit-only
  • Instructional Locations 201
  • New Applications 46
  • Site Visits 11
  • Program Revisions 1,176
  • School Closings 8

9
Proprietary School Advisory Committee (PSAC)
  • Gary Myers (Chair) Everest College
  • Tunya Carr National American University
  • Larry Cartmill Heritage College
  • Charlene Corley IHM Academy of EMS
  • Victoria Queen Victory Trade School
  • Varghese Samuel American Trade School

10
State Agency Cooperation
  • Department of Elementary and Secondary Education
  • Veterans Education
  • Vocational Rehabilitation
  • Economic Development
  • Workforce Investment Act
  • Department of Insurance, Financial Institutions
    and Professional Registration
  • Professional Registration
  • Department of Health and Senior Services

11
Questions?
12
New Proprietary Legislation
  • HB 1042 signed into law June 7, 2012
  • Statutory Changes effective August 28, 2012
  • Converts program to dedicated fee funding
  • Increases fees
  • Increases maximum security deposit
  • Authorizes two year certification
  • Establishes time limits for program review
  • Other technical changes

13
Proprietary Rulemaking
  • Final rule published in the Code of State
    Regulations January 29, 2013
  • Rule changes effective February 28, 2013

14
New Proprietary Rules
  • Definitions
  • Continuous operation
  • Formal grievance
  • Lapse
  • New program
  • Substantive change
  • Assessment of late fees

15
Rule Changes
  • Biennial recertification
  • Not available for the 2013-2014 recertification
    cycle
  • Program review
  • Substantive change (60 days)
  • New program (90 days)

16
Fees
  • Payable to MDHE Proprietary
  • Fee List
  • Applications
  • Program Review
  • Change of Ownership, Name, Location
  • Student Record Verification
  • Late Fees
  • Review Team Expenses

17
Questions?
18
Annual Recertification Process
Site Visit
Program Approval
Certificate of Approval
Enrollment/ Exit Records
Institutional Changes
19
Recertification Timeline
  • Application Available January 7, 2013
  • Submission Deadline March 15, 2013, 5 p.m.
  • Review of Application Materials April/May
  • Notice of Action/Issues April to June
  • Security Deposit Verification (DHE 900) and
    Payment of Certification Fee June
  • Issue Certificate of Approval by June 30, 2013

20
Electronic Application
  • Available in two formats
  • Portable Document Format (PDF)
  • Microsoft Word (DOC)
  • Access from department Internet site
  • http//www.dhe.mo.gov/psc/proprecertinstructions.p
    hp
  • Download, save, and complete

21
Electronic Data Forms
  • Available Forms
  • Additional Locations (Pages 11 -13)
  • Program Inventory (Item 43)
  • Personnel Data (Item 44)
  • Financial Statement (Items 45 53)
  • Student Financial Aid Report (DHE 14-P)
  • Enrollment, Completion, Employment (DHE 27-P)
  • Administrative/Instructional Personnel (Exhibit
    4)
  • Available in one of two formats (Word or Excel)
  • Access from department Internet site
  • http//www.dhe.mo.gov/psc/proprecertinstructions.p
    hp

22
Application Overview
  • Three Sections
  • Certification Standards
  • Institutional Information
  • Exhibits
  • Common Problems
  • Incomplete Application
  • Inconsistent Information
  • Noncompliant with Standards

23
Certification Standards
  • Verification of compliance
  • Review each item carefully
  • Original, handwritten initials
  • Narrative explanation of any items left blank
    (Exhibit Six)
  • Attestation page
  • Original signature of owner/administrator
  • If different, name and title of person initialing

24
Institutional Information
  • Primary data source about schools
  • General institutional information
  • Five Data Reports
  • Program Inventory
  • Personnel
  • Finance
  • Student Financial Aid
  • Enrollment/Completion/Employment
  • DHE Code (Identification Number)
  • Lower right corner of the Certificate to Operate

25
Institutional Information
  • Location/Control/Approval
  • Additional Locations
  • Program Inventory
  • Do Not Include New/Program Review Requests
  • Personnel Data
  • Financial Statement
  • Certification Fee
  • Security Deposit

26
Institutional Information
  • Student Financial Aid (DHE 14-P)
  • If eligible, complete even if no aid was
    delivered
  • Ensure you use appropriate program areas
  • Federal programs
  • State administered federal programs
  • State programs
  • Institutional aid
  • Other aid sources
  • Third-party loans
  • Unduplicated students and total dollars awarded

27
Institutional Information
  • Enrollment/Completions/Employment
  • (DHE 27-P)
  • Four data sections
  • Section I Headcount enrollment
  • Section II Graduate placement/employment
  • Section III Completions
  • Section IV Outcomes
  • Reporting period for sections I, III, IV 2012
  • Reporting period for section II any 12 months
  • Consistent totals in sections III and IV

28
Exhibits
  • All current publications
  • Completed enrollment agreement
  • Completed transcript
  • Personnel forms (administration/instructors)
  • Resumes for new personnel (if applicable)
  • Financial reports (if applicable)
  • Supplemental information

29
Checklists
  • Exhibit Checklist
  • Signed and dated
  • Publication Checklist (Exhibit One)
  • Document and page
  • Category code
  • Enrollment Agreement (Exhibit Two)
  • Completed current agreement
  • Transcript (Exhibit Three)
  • Completed current transcript

30
Personnel Information(Exhibit Four)
  • Administrative Personnel Form
  • Check box and attach resume, if new
  • Check all administrative duties that apply
  • Designate one person to receive application
  • Designate one person to receive certificate
  • Instructional Personnel Form
  • Check box and attach resume, if new
  • Include name and courses taught for each
  • Special circumstances
  • Accredited
  • Massage program

31
Questions?
32
Top 5 Recertification Questions
  • Do I have to send the whole application?
  • How do I request approval for a new program?
  • What is the difference between a branch campus
    and an extension site?
  • Can I send my certification fee with the
    application?
  • Can I get an extension of the March 15 deadline?

33
Common Errors/Omissions
  • Application Item 39 State of Incorporation
  • Application Item 43 Program Inventory
  • Student Financial Aid Report (DHE 14-P)
  • Enrollment, Completion and Employment (DHE 27-P)
  • Exhibit One Catalog/Handbook
  • Exhibit Two Enrollment Agreement
  • Exhibit Three Transcript
  • Exhibit Four Personnel Information
  • Original signatures

34
Online Resources
  • MDHE Information
  • Online Program Inventory
  • Tips and Suggestions page
  • Information Request Form
  • CIP Information
  • Browse CIP Categories
  • Searchable Database
  • CIP Wizard
  • CIP Selector

35
Student Data Records
  • Overview
  • Primary source of data about students at
    certified schools
  • Point in time format
  • Snapshot of student at entry/enrollment
  • Snapshot of student at exit
  • Importance of Data
  • Understand institutional scope and performance
  • Describe certified schools
  • Integrate with data about other education sectors
  • Reduce reporting requirements by sharing with
    other agencies

36
Student Record Web Application
  • Available from any Internet connection
  • Data entry options through application
  • Data entry by student (enrollment portion only)
  • Data entry by school (enrollment and exit)
  • Contact MDHE for more information
  • Laura Vedenhaupt

37
Data Collected
  • Enrollment Data
  • Do not report No Shows
  • Can be completed by students
  • Exit Record
  • Complete on exit (graduation, termination or
    withdrawal)
  • Completed by school

38
Data Collected (cont.)
  • State in which the students high school was
    located
  • Full date of birth
  • Location of permanent home (U.S. or non-U.S.)
  • Ethnic origin based on USDEs Integrated
    Postsecondary Education Data System (IPEDS)
  • Type of postsecondary school previously attended
  • Career/technical Two-year college/community
    college Seminary/theological Four-year
    college/university

39
Data Collected (cont.)
  • School-assigned student ID
  • Do not include the students full name
  • Do not use duplicate IDs for different students

40
Discontinued Programs
  • If teach-out is complete and all exit records
    have been submitted
  • Provide notification letter.
  • Report date the last student records were
    submitted. Specify method used to submit (paper,
    web).
  • If paper forms are submitted, MDHE will enter
    data and remove program from official program
    inventory
  • If teach-out is incomplete
  • Provide notification letter with anticipated date
    of teach-out completion.
  • Notify MDHE when teach-out is complete and all
    records are submitted.

41
Questions?
42
Current Issues
  • Reciprocity
  • Licensed Occupation Disclosures
  • HB 114 / SB 106 (credits for military courses)

43
Application Deadline
Friday, March 15, 2013
44
Contact Us
  • 205 Jefferson Street
  • P.O. Box 1469
  • Jefferson City, MO 65101
  • Phone (573) 751-2361
  • Fax (573) 751-6635
  • Info. Center (800) 473-6757
  • info_at_dhe.mo.gov
  • www.dhe.mo.gov
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