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ACO BUDGETS

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ACO BUDGETS Tanya Harris, CPA, Principal Accountant General Accounting Division ACO BUDGETS Restructuring of Budget Team Flux Analysis Template Budget Crosswalk ... – PowerPoint PPT presentation

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Title: ACO BUDGETS


1
ACO BUDGETS
  • Tanya Harris, CPA, Principal Accountant
  • General Accounting Division

2
ACO BUDGETS
  • Restructuring of Budget Team
  • Flux Analysis Template
  • Budget Crosswalk
  • Budget Inquiry

3
Restructuring of Budget Team
4
Budget Team
  • Tanya Harris, CPA, Principal Accountant
  • 951-955-8375
  • Susana Garcia-Bocanegra, Sr. Accountant
  • 951-955-4529
  • Samuel Wong, Sr. Accountant
  • 951-955-0335

5
Budget TeamDepartmental Assignments
  • Susana Garcia-Bocanegra (1 of 2)
  • Assessor-Clerk-Recorder
  • Agricultural Commissioner
  • Board of Supervisors
  • Code Enforcement
  • County Counsel
  • District Attorney
  • Department of Public Social Services
  • Executive Office

6
Budget TeamDepartmental Assignments
  • Susana Garcia-Bocanegra (2 of 2)
  • Facilities Management
  • Fire Protection
  • Local Agency Formation Commission
  • Office on Aging
  • Riverside County Regional Medical Center
  • Transportation and Land Management Agency
  • Waste Management
  • Veterans Services

7
Budget TeamDepartmental Assignments
  • Samuel Wong (1 of 2)
  • Auditor-Controller
  • Child Support Services
  • Community Action
  • Community Health Agency/Public Health
  • Environmental Development Agency
  • Flood Control
  • Human Resources
  • Information Technology

8
Budget TeamDepartmental Assignments
  • Samuel Wong (2 of 2)
  • Mental Health
  • Parks
  • Probation
  • Public Defender
  • Purchasing / Fleet / Supply Services
  • Registrar of Voters
  • Sheriff
  • Treasurer-Tax Collector

9
Flux Analysis Template
10
Flux Analysis Overview
  • Objectives
  • To maintain a continuous update on budget
    adjustments and actual revenues and expenditures
    throughout the year
  • To reduce workload and research at the end of the
    fiscal year
  • To ensure all budget ledgers are in balance
    Approp, Expense, and Org

11
Flux Analysis Overview
  • The Office of the Auditor-Controller will send
    out a template for each department on the three
    following sections
  • Original Budget to Final Budget
  • Final Budget to Actuals
  • FY 06-07 Actuals to FY 07-08 Actuals

12
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15
Flux Analysis OverviewGuidelines/Tips
  • More is better.
  • Each line with amounts needs an explanation, even
    if it is the appropriation line total.
  • If account includes several explanations, amounts
    should be included with each explanation in the
    same cell/box.
  • Expand the row height in order to fit longer
    explanations.

16
Flux Analysis OverviewCommon Errors
  • Insufficient descriptions (what was purchased and
    why how many vacancies/retirements/etc.,
    Increase in revenue, Expect decrease in
    expenditures, From Executive Office)
  • One-word descriptions such as upgrade
  • Incorrect references for adjustments (Board
    Agenda Item numbers and/or dates)
  • Placing footnote explanations at the bottom of
    the worksheet. All explanations should be in the
    last column on the right.
  • Changing or deleting amounts on the template.
  • Creating a separate worksheet
  • Using abbreviations or acronyms
  • Deleting/hiding rows or columns

17
Flux Analysis OverviewImportant Dates
  • 2nd Quarter Flux Analysis Template
  • February 1, 2008 Departments will receive
    template from ACO Budget Team
  • February 8, 2008 Flux Analysis Template due to
    ACO with Flux Explanations2nd Quarter Flux
    Analysis Template

18
Flux Analysis OverviewImportant Dates
  • 3rd Quarter Flux Analysis Template
  • April 11, 2008 Departments will receive template
    from ACO Budget Team
  • April 18, 2008 Flux Analysis Template due to ACO
    with Flux Explanations

19
Budget Crosswalk
20
Budget Crosswalk
21
Budget Inquiry
22
Budget Inquiry
  • APPROPRIATION (APPROP) Ledger
  • ORG Ledger
  • REVEST Ledger

23
Budget Inquiry
24
Budget Inquiry
25
Budget Inquiry
26
Budget Inquiry
27
Budget InquiryAPPROP Ledger
28
Budget InquiryAPPROP Ledger
29
Budget InquiryAPPROP Ledger
30
Budget InquiryORG Ledger
31
Budget InquiryORG Ledger
32
Budget InquiryREVEST Ledger
33
Budget InquiryREVEST Ledger
34
Budget Inquiry
35
Budget Inquiry
36
Budget Inquiry
37
Budget Inquiry
38
Questions?
  • Tanya Harris, CPA, Principal Accountant
  • 951-955-8375
  • Susana Garcia-Bocanegra, Sr. Accountant
  • 951-955-4529
  • Samuel Wong, Sr. Accountant
  • 951-955-0335
  • Email ACOBudgets_at_co.riverside.ca.us
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