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DEPARTMENT OF BASIC EDUCATION

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Title: DEPARTMENT OF BASIC EDUCATION


1
ANNUAL REPORT 2013/14 DEPARTMENT HIGHER EDUCATION
AND TRAINING Presentation to the Select
Committee on Education and Recreation 14
November 2014
2
Presentation Outline
  • Strategic Overview 2013/14
  • Programme Performance on Predetermined Objectives
  • Achievements
  • Non achievement of targets
  • Financial Information
  • Audit Report
  • 2013/14 Allocation versus Expenditure
  • Main reasons for variances

3
Service Delivery Overview
  • Our strategic goals are
  • To increase the number of skilled youth by
    expanding access to education and training
  • To adequately capacitate individual institutions
    to effectively provide or facilitate all learning
  • To increase the number of students successfully
    entering the labour market upon completion of
    training
  • To expand research, development and innovation
    capacity for economic growth and social
    development

4
Service Delivery Overview
  • To create a college curriculum that is responsive
    to the demands of the market place and can
    transform, and adapt quickly and effectively to
    changing skills needs, with a special emphasis on
    artisan training
  • To develop a credible institutional mechanism for
    skills planning to support an inclusive economic
    growth path
  • To sustain a highly effective, professional,
    efficient administration informed by good
    corporate governance practices

5
Service Delivery Overview
  • Strategic Overview 2013/14
  • During the year under review, the expansion of
    the post-school education and training
    opportunities remained the key focus for the
    citizens of the country especially the youth
  • The following are some of the key milestones that
    were achieved during the year under review
  • The launch of the White Paper for Post-School
    Education and Training
  • Publication of the Policy for the Provisioning of
    Distance Education in South African Universities
  • Policy framework for differentiation of the
    Higher Education and Training System
  • Policy for a Generic National Artisan Learner
    Grant Funding and Administration System

6
Service Delivery Overview
  • Establishment of the two new universities, namely
    Sol Plaatje University (SPU) and University of
    Mpumalanga
  • Establishment of the National Institute for
    Humanities and Social Sciences
  • Declared 2013 as the Year of the Artisan
  • Advocacy programme was rolled out in all nine
    provinces targeting young people
  • Success of programme has necessitated the
    Department to expand it until 2024 and will be
    known as Decade of the Artisan
  • A national artisan development database has been
    developed
  • Extended the Higher Education and Training AIDS
    (HEAIDS), to TVET Colleges

7
Service Delivery Overview
  • Also placed strong emphasis on career guidance
  • Exhibitions increased in number, and the quantity
    and quality of information that was made
    available to learners improved
  • A national Career Advice Portal was developed
  • There were five budget programmes during the year
    under review with a combined total of 127 planned
    targets
  • 82 (65) targets were achieved
  • 45 (35) targets were not achieved
  • In respect to targets that were not achieved (the
    annual report provides details on strategies to
    deal with underperformance in respective
    programmes)

8
Programme 1 Administration
Purpose To conduct the overall management of
the Department and provide centralised support
services
Performance Status as at 31 March 2014 Performance Status as at 31 March 2014 Targets
Achieved 17
Not achieved 5
Total Targets Total Targets 22
9
Programme 1 Administration
  • The Departments ICT governance maturity level
    has moved from level 1 in 2012 to level 3 in
    2013/14 as planned (one level higher than
    planned)
  • The Department managed to reduce the vacancy rate
    to 7.11 (funded posts) from 11 in 2012
  • The Department managed to fill advertised posts
    within the planned period of four (4) months (on
    average).
  • The average number of days to resolve
    disciplinary cases was 74 days

Key Achievements
10
Programme 1 Administration
  • Strategies to deal with under performance in
    areas in which targets were not achieved are
    underway. These areas include
  • Network connectivity
  • Adherence to Performance Management Development
    System policy
  • Payment of invoices within prescribed timeframe
  • Identification of fraud cases (early warning
    system)

11
Programme 2 Human Resource Development, Planning
and Monitoring Coordination
Purpose To provide strategic direction in the
development, implementation and monitoring of the
Department policies. Coordinate activities in
relation to the HRDS for South Africa.
Performance Status as at 31 March 2014 Performance Status as at 31 March 2014 Targets
Achieved 13
Not achieved 6
Total Targets Total Targets 19
12
Programme 2 Human Resource Development, Planning
and Monitoring Coordination
  • 100 of public institutional data for 2010, 2011
    and 2013 were integrated into a single management
    information system (50 TVET Colleges, 23
    Higher Education Institutions and 21 SETAs)
  • The National Career Advice Portal (NCAP) has been
    developed as an integrated education and training
    career development information system and is live
    (http//careerhelp.org.za/ncap)
  • A multi-platform helpline has been operational
    (radio, exhibitions, helpline and web portal
    incl. website and mobi-site)

Key Achievements
13
Programme 2 Human Resource Development, Planning
and Monitoring Coordination
  • The Departments first international relations
    strategy was developed
  • All litigations were dealt with within the
    timeframes set by the Rules of Court
  • The following targets were reported as not
    achieved at the end of the financial year but
    have subsequently been achieved
  • A research bulletin was approved and published
    after the end of the financial year due to
    qualitative checks that took longer than planned
  • An investment report on education and training
    was compiled after the end of the deadline of 31
    March 2014 due to qualitative checks that took
    longer than planned

14
Programme 2 Human Resource Development, Planning
and Monitoring Coordination
  • Monitoring report on the implementation of the
    Social Inclusion Framework was subsequently
    finalised and approved in April 2014
  • Due to consultative process followed, the
    monitoring and evaluation report on the mandatory
    role of the Quality Councils and SAQA was
    finalised and approved after 31 March 2014
  • The Ministerial policy guidelines issued in terms
    of the NQF Act, 2008 (s. 8(2 (c) which requires
    the Minister to publish guidelines which set out
    governments strategy and priorities for the NQF,
    and which may be updated annually

15
Programme 2 Human Resource Development, Planning
and Monitoring Coordination
  • Database of international engagements of all
    public post-school institutions
  • The revision of the electronic data capturing
    system was delayed due to system development
    delays as the Department did not have at its
    disposal technical resources that could develop
    an online application
  • The technical resource was only allocated in
    November 2013 to this project. Surveys have
    since been submitted to Universities and updating
    is underway

16
Programme 3 University Education
Purpose To develop and coordinate policy and
regulatory frameworks for an effective and
efficient university education system. To provide
financial support to universities, the National
Student Financial Scheme and the National
Institute for Higher Education
Performance Status as at 31 March 2014 Performance Status as at 31 March 2014 Targets
Achieved 23
Not achieved 11
Total Targets Total Targets 34
17
Programme 3 University Education
Key Achievements Note The achievement reported
as at 31 March 2014 are for the 2012 academic
year audited in 2013
  • 953 373 students enrolled in higher education
    studies at universities (43 657 more than
    targeted)
  • 19.2 Headcount enrolment over population 20 to
    24 years (1.3 above target)
  • 2 Public higher education institutions have been
    established
  • 662 123 African students enrolled at universities
    (68 863 more than the target)
  • 554 840 Female students enrolled at universities
    (15 244 more than the target)

18
Programme 3 University Education
  • 76 Success rate of students enrolled in higher
    education studies at public institutions
  • 9 974 Graduates in Engineering Sciences from
    universities
  • 8 015 Graduates in Human Health and Animal Health
    from universities
  • 6 366 Graduates in Natural and Physical Sciences
    from universities (979 more graduates than
    targeted)
  • 13 740 Graduates in initial Teacher Education
    from universities (3 067 more graduates than
    targeted)
  • 45 598 Postgraduate graduates (1 297 more
    graduates than targeted)

19
Programme 3 University Education
  • Strategies to deal with under performance in
    areas in which targets were not achieved are
    underway. Amongst others these targets include
  • A draft policy on Adult Educator Qualifications
  • 1 812 fewer students graduated from universities
    in the 2012 academic year than targeted
  • 17 of 25 universities have statutes that specify
    5 ministerial appointees rather than the targeted
    24
  • 3 044 fewer honours graduates from universities
    in the 2012 academic year than targeted

20
Programme 4 Vocational and Continuing
Education and Training
Purpose To plan, develop, evaluate, monitor and
maintain national policy, programmes and systems
for vocational and continuing education and
training, including further education and
training colleges and post-literacy Adult
Education
Performance Status as at 31 March 2014 Performance Status as at 31 March 2014 Targets
Achieved 19
Not achieved 20
Total Targets Total Targets 39
21
Programme 4 Vocational and Continuing
Education and Training
Key Achievements
  • The targeted 650 000 headcount enrolments for
    TVET colleges was exceeded as 670 455 students
    (headcounts) were enrolled in a variety of
    college programme offerings
  • 273 679 College students were awarded bursaries
    (target exceeded by 50 862)
  • The Branch continued to intensify lecturer
    training and student support services in TVET
    Colleges to increase the throughput and
    certification rates
  • 167 Lecturers, SSS managers trained to implement
    the comprehensive student support services
    framework

22
Programme 4 Vocational and Continuing
Education and Training
  • 692 trained lecturers to support curriculum
    delivery
  • 75 Trained Provincial Education Department (PED)
    officials to support the new NASCA and GETC
    curriculum delivery
  • 307 Personnel in VCET institutions trained to
    support curriculum delivery in AET and Colleges
  • 256 Personnel at public FET Colleges trained in
    financial management

23
Programme 4 Vocational and Continuing
Education and Training
  • Strategies to deal with under performance in
    areas in which targets were not achieved are
    underway. Amongst others, these targets include
  • TVET College councils fully constituted
  • College Councils trained in institutional and
    corporate governance
  • Colleges campuses built
  • FET Colleges implementing the Business Management
    System
  • FET Colleges offering Level 5 and 6
    qualifications

24
Programme 4 Vocational and Continuing
Education and Training
  • Student under-performance and certification rates
    in VET qualification
  • Training on the NASCA and GETCA
  • New 3-year NC(V) qualification policy development
  • Amended National Certificate (Orientation)
    developed and approved
  • Certification rates of bursary recipients

25
Update on TVET College Infrastructure
Province TVET College Locality Programmes Seating capacity
Limpopo Letaba Giyani Programmes Qualification Mix (PQM) of each campus will be as per the skills needs in the area it serves. Programmes offerings in the main Report 190/1, NCV programmes, Learnerships and Skills programmes. 1 682
Limpopo Waterberg Thabazimbi Programmes Qualification Mix (PQM) of each campus will be as per the skills needs in the area it serves. Programmes offerings in the main Report 190/1, NCV programmes, Learnerships and Skills programmes. 732
Mpumalanga Gert Sibande Balfour Programmes Qualification Mix (PQM) of each campus will be as per the skills needs in the area it serves. Programmes offerings in the main Report 190/1, NCV programmes, Learnerships and Skills programmes. 732
Eastern Cape Eastcape Midlands Graaf-Reinet Programmes Qualification Mix (PQM) of each campus will be as per the skills needs in the area it serves. Programmes offerings in the main Report 190/1, NCV programmes, Learnerships and Skills programmes. 528
Eastern Cape Ingwe Lusikisiki Programmes Qualification Mix (PQM) of each campus will be as per the skills needs in the area it serves. Programmes offerings in the main Report 190/1, NCV programmes, Learnerships and Skills programmes. 830
Eastern Cape Ikhala Sterkspruit Programmes Qualification Mix (PQM) of each campus will be as per the skills needs in the area it serves. Programmes offerings in the main Report 190/1, NCV programmes, Learnerships and Skills programmes. 582
Eastern Cape Ikhala Aliwal North Programmes Qualification Mix (PQM) of each campus will be as per the skills needs in the area it serves. Programmes offerings in the main Report 190/1, NCV programmes, Learnerships and Skills programmes. 732
KwaZulu-Natal Umgungundlovu Msinga Programmes Qualification Mix (PQM) of each campus will be as per the skills needs in the area it serves. Programmes offerings in the main Report 190/1, NCV programmes, Learnerships and Skills programmes. 732
KwaZulu-Natal Umgungundlovu Greytown Programmes Qualification Mix (PQM) of each campus will be as per the skills needs in the area it serves. Programmes offerings in the main Report 190/1, NCV programmes, Learnerships and Skills programmes. 732
KwaZulu-Natal Esayidi Mzimkhulu Programmes Qualification Mix (PQM) of each campus will be as per the skills needs in the area it serves. Programmes offerings in the main Report 190/1, NCV programmes, Learnerships and Skills programmes. 470
KwaZulu-Natal Umfolozi Nkandla A Nkandla B (skills centre) Programmes Qualification Mix (PQM) of each campus will be as per the skills needs in the area it serves. Programmes offerings in the main Report 190/1, NCV programmes, Learnerships and Skills programmes. 732
KwaZulu-Natal Umfolozi Nkandla A Nkandla B (skills centre) Programmes Qualification Mix (PQM) of each campus will be as per the skills needs in the area it serves. Programmes offerings in the main Report 190/1, NCV programmes, Learnerships and Skills programmes. 732
KwaZulu-Natal Umfolozi Bhambanana Programmes Qualification Mix (PQM) of each campus will be as per the skills needs in the area it serves. Programmes offerings in the main Report 190/1, NCV programmes, Learnerships and Skills programmes. 732
26
Update on TVET College Infrastructure
Province TVET College Locality Programmes to be offered Seating capacity
KwaZulu-Natal Mthashana Nongoma A Nongoma B (KwaGqikazi) Programmes Qualification Mix (PQM) of the each campus will be as per the skills needs in the area the campuses will serve. Programmes offerings in the main Report 190/1, NCV programmes, Learnerships and Skills programmes. 732
KwaZulu-Natal Mthashana Nongoma A Nongoma B (KwaGqikazi) Programmes Qualification Mix (PQM) of the each campus will be as per the skills needs in the area the campuses will serve. Programmes offerings in the main Report 190/1, NCV programmes, Learnerships and Skills programmes. 472
KwaZulu-Natal Mthashana Vryheid Programmes Qualification Mix (PQM) of the each campus will be as per the skills needs in the area the campuses will serve. Programmes offerings in the main Report 190/1, NCV programmes, Learnerships and Skills programmes. 792
27
Update on TVET College Infrastructure
  • Construction service providers for three (3)
    sites, i.e. Thabazimbi Nkandla A and Bhambanana,
    have been appointed. This is after a second cycle
    of the bidding processes being initiated. The
    first attempt to secure such services was not
    successful due services providers who tendered
    not meeting the set requirements.
  • Construction for Thabazimbi and Bhambanana is
    currently underway. Nkandla A site will be handed
    over for construction before the end 2014 year.
  • Requests for tenders for the remaining sites
    closed on 22 August 2014 and a bid evaluation
    process is currently underway.

28
Update on the Establishment of Community Colleges
  • Sites in each province have been identified for
    establishment (by the Minister) and piloting of
    nine (9) community colleges.

29
Programme 5 Skills Development
Purpose To promote and monitor the National
Skills Development Strategy
Performance Status as at 31 March 2013 Performance Status as at 31 March 2013 Targets
Achieved 10
Not achieved 3
Total Targets Total Targets 13
30
Programme 5 Skills Development
Key Achievements
  • 27 670 Artisan candidates entering learning
    nationally (target exceeded by 1 670)
  • 18 110 Artisan candidates found competent
    nationally (target exceeded by 6 110)
  • 27 346 graduates received work integrated
    learning (target exceeded by 67)
  • All SETAs (21) have at least 4 partnerships
    agreements with Public TVET Colleges and
    Universities (Total 284 partnership agreements)
  • All SETAs implement NSDS III with approved
    service level agreement and reports produced

31
Programme 5 Skills Development
  • Strategies to deal with under performance in
    areas in which targets were not achieved are
    underway. These targets include
  • 48 of national artisan learners pass trade test
    by 2013/14 (INDLELA only)
  • Secure trade testing system developed and
    implemented at all trade test centres
  • Scarce and critical skills list compiled

32
Auditor-General Report
  • The Department received an unqualified audit
    opinion
  • Key matters raised by the Auditor-General
  • As presented by the Auditor-General to the
    Committee on 14 October 2014
  • All these are included in the Audit Report on
    pages 188 to 192 of the Annual Report
  • The Department developed an action plan to
    address the matters raised by the
    Auditor-General. These actions are explained
    below

33
Auditor-General Report
  • Significant Uncertainties
  • The note in the Audit Report regarding the
    Departments involvement in lawsuits is a
    standard note. However, the Department is
    addressing the concern raised by the
    Auditor-General regarding the estimated value of
    these lawsuits that is disclosed in the Annual
    Financial Statements as a Contingent Liability.
    This will be managed through Legal Services and
    the Office of the State Attorneys to ensure that
    by the end of February accurate estimates have
    been determined in this respect

34
Auditor-General Report
  • Compliance with laws and regulations
  • Strategic planning and performance management
  • The Department will procure an appropriate system
    to collect, collate, verify and store performance
    information. It is estimated that the system will
    be in place to be tested for the third quarter
    information

35
Auditor-General Report
  • Annual financial statements
  • The material misstatements are linked to
    differences identified regarding the
    interpretation of accounting principles during
    the audit which was clarified with National
    Treasury and the Auditor-General. Adjustments
    were required on areas linked to the impairment
    of receivables and commitments identified by the
    auditors. Differences identified regarding the
    application of virement and treatment of the
    skills levy were resolved and did not require any
    adjustments
  • Due to the fact that the interpretation matters
    were resolved, it should not have an impact on
    disclosures in future financial years

36
Auditor-General Report
  • Human resource management and compensation
  • Department will sign a contract with SAQA to
    verify the claims made by employees in their
    applications. The backlog will be processed and
    policy will be reviewed in this regard.
  • The Department will fast track the process of
    filling funded vacant posts by reviewing
    delegations of authority to appoint. Policy
    prescriptions and DPSA regulations will be
    adhered to
  • Procurement and contract management
  • Officials performing remunerative work outside
    their employment were identified and received
    warning letters. Department will conduct
    information workshops annually. CIPRO processes
    will be followed quarterly and a report will be
    submitted to the Director-General on the outcomes

37
Action Plan Audit Findings
  • Areas raised in the Audit Report are included in
    the Departments audit action plan as well as
    other matters identified during the audit that
    resulted in audit queries
  • The final plan includes specific commitments by
    the Minister on operational matters raised by the
    Auditor-General on areas not included in the
    Audit Report such as policies and procedures to
    address the collection, verification and
    reporting on performance targets achieved
  • As required, the Departments action plan will be
    submitted to National Treasury
  • Progress on the action plans are being monitored
    on a bi-weekly basis and will be reported to the
    Minister, Audit Committee and Director-General

38
2013/14 Allocation versus Expenditure
Programme Allocation R000 Actual Expenditure R000 Variance R000 Spent
1 Administration 203 729 203 044 685 99.7
2 Human Resource Development, Planning and Monitoring Coordination 43 827 43 535 292 99.3
3 University Education 28 299 507 28 299 279 228 100.0
4 Vocational and Continuing Education and Training 5 686 806 5 686 388 418 100.0
5 Skills Development 100 031 99 723 308 99.7
6 Direct Charges (SETAs and NSF) 12 090 186 12 090 186 - 100.0
Total 46 424 086 46 422 155 1 931 100.0
39
Spending Trends per Economic Classification
Economic Classification Allocation R000 Actual Expenditure R000 Deviation R000 Spent
Compensation of Employees 398 903 398 450 453 99.9
Goods and Services 178 844 178 134 710 99.6
Transfer Payments
Provinces and municipalities 2 454 188 2 454 188 - 100.0
Departmental agencies and accounts 17 972 792 17 972 736 56 100.0
Universities and Technikons (current) 22 388 767 22 388 767 - 100.0
Foreign governments and international organisations 2 917 2 927 (10) 100.3
Non-profit institutions 3 020 189 3 020 189 - 100.0
Households 1 815 1 705 110 93.9
Capital Expenditure
Machinery and equipment 5 636 5 032 604 89.3
Intangible assets 35 27 8 77.1
Total 46 424 086 46 422 155 1 931 100.0
40
Explanations of Variances
  • Programme 1 Administration
  • (Unspent R685 000)
  • Staff attrition and posts not filled as projected
  • Invoices i.r.o. travel and accommodation not
    received as projected
  • Transfer to SETA due to the finalisation of the
    skills levies to be paid
  • Programme 2 Planning and Monitoring
  • (Unspent R292 000)
  • Invoices i.r.o. travel and accommodation not
    received as projected
  • Invoices i.r.o. legal and legislative claims not
    received as projected
  • Fewer active court cases outside Pretoria
  • Programme 3 University Education
  • (Unspent R228 000)
  • Staff attrition and posts not filled as projected
  • Invoices i.r.o. travel and accommodation not
    received as projected

41
Explanations of Variances
  • Programme 4 Vocational and Continuing
  • Education and
    Training
  • (Unspent R418 000)
  • Examination claims i.r.o. examiners and
    moderators not received as projected
  • Travel and subsistence claims i.r.o. examiners
    and moderators not received as projected
  • Saving on computer equipment due to revision of
    replacement period for some of the equipment as a
    result of budget constraints
  • Programme 5 Skills Development
  • (Unspent R308 000)
  • Staff attrition and posts not filled as projected
  • Indlela security system because of transitional
    arrangements and the extent of the project.

42
Thank You
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