CCFIT

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UC Davis IT Landscape An Overview
Pete Siegel CIO and Vice Provost Dave
Shelby Assistant Vice Provost Information and
Educational Technology

• CCFIT
• October 19, 2009

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Todays Overview

• Campus IT Landscape
• How IT is provided on campus
• What we know of the campus IT budget
• Campus IT planning coordination
• 3 strategies business processes, technology,
  governance
• About IET An organizational view
• IET structure, budget staffing
• Key collaborative initiatives for 2009-10

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• Campus IT Landscape

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How IT Services Are Provided

• IET is a significant, but still just one of many
  providers of information and educational
  technology services on campus
• All schools and colleges have their own IT teams
• Provide a range of technology-based services to
  their faculty, students, and staff
• Other campus administrative units provide IT
  systems and services
• Ex DaFIS, UCDBuy, Effort Commitment Cost
  Sharing, MyTravel, Course Approval System,
  Research Admin., etc.

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Campus IT Budget

• What we know FY 2009-10
• Total spent on IET staff (salaries
  benefits/includes support)
• Total spent on IET operations (non-salaries)
• Current IET annual budget 34.7M (FY 2009-10)
• Best estimate of total IT spend (FY 2007-08)

FTE Staff Operations Total
Campus units 451 28.5M ?18.6M? ?47.1M?
IET 283 19.6M 11.6M 36.4M
Total 734 48.1M ?30.2M? ?83.5M?
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• II. Campus IT
• Planning Coordination

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Technology Forecasts
IET Needs Assessment Presentation to Provost
Lavernia, Dec. 08

• Importance of IT infrastructure will continue to
  grow
• IT can help realize greater efficiencies, in
  business and teaching
• IT underpinning for greater efficiencies will
  require investments
• Reductions in local IT spend will increase
  reliance on central services
• Campus research communitys needs will also grow
• Use of resources will continue to expand in
  existing and new disciplines (e.g., social
  science and humanities)
• Overall technology costs will not decrease
• And yet capabilities will continue to expand
  rapidly, which perpetuates need to continue to
  expand services

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Campus IT Goals Strategies
IET Needs Assessment Presentation to Provost
Lavernia, Dec. 08

• 2 primary goals
• Lower campus risk
• Create greater campus efficiency
• 3 strategies
• Accelerate transition to more agile and efficient
  business process changes
• Leverage common IT services and tools, including
  standards-based technologies, across
  administrative areas
• Align investments with campus IT priorities
  through coordinated IT governance

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Strategy 1 Business Processes
IET Needs Assessment Presentation to Provost
Lavernia, Dec. 08

• Accelerate transition to more agile and efficient
  business process changes
• Streamline and modernize business processes
• Lower the cost of responding to mandated business
  process or practice changes (government mandates
  SEVIS, etc.)
• Leverage IT investments i.e., re-use code for
  multiple business purposes use common IT
  infrastructure
• Examples
• Banner revitalization
• Kuali RICE
• HR processes

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The Challenge
IET Needs Assessment Presentation to Provost
Lavernia, Dec. 08
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The Opportunity
IET Needs Assessment Presentation to Provost
Lavernia, Dec. 08
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Strategy 2 Technology
IET Needs Assessment Presentation to Provost
Lavernia, Dec. 08

• Leverage common IT services and tools, incl.
  campus standards and technologies, across
  administrative areas
• New campus model
• e.g., for tightly integrated teamwork, resources
• e.g., partnership with UCDHS
• Better centralized services will eliminate need
  for duplication at the local level
• e.g., email, roles databases/identity management
• Common technologies lead to efficiencies in BP
• e.g., research services (animal care issues)
  decision support services (academic planning
  business analytics)

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Campus IT Business Components
Functional/business requirements
Common technology components
PPM 200-45 (adopted 09/07)
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Strategy 3 Governance
IET Needs Assessment Presentation to Provost
Lavernia, Dec. 08

• Align investments with campus IT priorities
  through coordinated IT governance
• Campus IT administrative services roadmap
  provides venue and processes
• Integrated, coordinated approach allows the
  campus to prioritize its needs and develop short
  and long-range plans
• Institutionalize formal and ongoing process to
  ensure alignment of campus IT spending with
  campus priorities
• CCFIT plays an important role

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IT Governance Community Involvement
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• III. About IET

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IET Mission

• Includes two roles
• Provide essential educational, research and
  administrative computing services to a wide range
  of individuals and units on campus and
• Advocate for and enable effective, efficient
  practices to address information and educational
  technology issues, wherever the associated
  services may be provided on campus

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IET Org Chart

• IET Budget34.7M
• Total FTE 274.85

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Vice Provosts Office

• Budget 2.4M
• Total FTE 33.60
• Sample initiatives
• IT security
• Budget reduction planning
• New telecom funding model
• IT architecture

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Academic Technology Services

• Budget 5.7M
• Total FTE 52.20
• Sample initiatives
• SmartSite
• Online learning
• Classroom technologies

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Application Development

• Budget 4.1M
• Total FTE 43.75
• Sample initiatives
• Identity management
• MyInfoVault (tech team)
• Banner (tech team)
• Institutional data reporting

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Communications Resources

• Budget 13.2M
• Total FTE 74.80
• Sample initiatives
• UCDNet3
• Wireless expansion
• Converging phone with data services

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Data Center/Client Services/ITPS

• Budget 6.6M
• Total FTE 70.50
• Sample initiatives
• Cyber-infrastructure
• IT security
• Gmail
• IT Professional Services

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IET Budget Administrative View
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Key Collaborative Campus/IET Initiatives
Potential CCFIT discussion topics for 2009-10

• SmartSite
• Banner revitalization
• MyInfoVault
• Research computing, data center planning
• Gmail
• Online learning
• Identity management
• Campus IT software standards

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Discussion