UT Dallas Student Organizations

1
Full Membership Training

• UT Dallas Student Organizations
• HB 2639/SB 1138 Risk Management Training Program

Adapted with permission from UT Austin (HB 2639
Risk Management Training).
2
Required Safety Topics

• Possession and use of alcoholic beverages and
  illegal drugs, including penalties that may be
  imposed for possession or use
• Hazing
• Sexual assault and harassment
• Fire and other safety issues, including the
  possession and use of a firearm or other weapon
  or of an explosive device
• Travel to a destination outside the area in which
  the institution is located
• Behavior at parties and other events held by a
  student organization and
• Adoption by a student organization of a risk
  management policy.
• NOTE These topics are primarily discussed within
  the context of student organizations providing a
  unique, training program that will help students
  and student leaders have a safer and more
  productive extracurricular experience.

3
Hazing Prevention

• UT Dallas Student Organizations
• HB 2639/SB 1138 Risk Management Training Program

Adapted with permission from UT Austin (HB 2639
Risk Management Training).
4
Hazing Defined

• Hazing is defined as any intentional, knowing, or
  reckless act occurring on or off campus of an
  educational institution, by one person alone or
  acting with others, directed against a student,
  that endangers the mental or physical health or
  safety of a student for the purpose of pledging,
  being initiated into, affiliating with, holding
  office in, or maintaining membership in any
  organization whose members are or include
  students at an educational institution.

5
But what about consent?

• Texas Law
• Sec. 37.154 states that Consent is Not a
  Defense
• It is not a defense to prosecution for the
  offense under this subchapter that the person
  against whom the hazing was directed consented to
  or acquiesced in the hazing activity.
• University Policy (Handbook of Operating
  Procedures Title V, Chapter 49)
• The dean may initiate disciplinary proceedings
  under Subchapter C against a student who engages
  in hazing, submits to hazing, or fails to report
  first-hand knowledge of hazing incidents.

6
Myths and Facts about Hazing

• MYTH Hazing is only a problem for sororities and
  fraternities.
• FACT Hazing is a societal problem. Hazing
  incidents occur among athletic teams, marching
  bands, the military, spirit organizations,
  religious clubs, professional schools and other
  types of organizations.
• MYTH Eliminating hazing makes an organization
  just like any other social club. It will be too
  easy to become a member.
• FACT Any group can haze new members - that's the
  easy way out. It takes vision and commitment to
  run a good, non-hazing program.
• MYTH A little hazing should be okay, as long as
  there's no mean-spirited or injurious intent.
• FACT Regardless of intent, some group bonding
  activities designed to be "all in good fun" still
  may raise some serious safety concerns.

7
Reporting Obligation

• According to UTDs Handbook of Operating
  Procedures, Title V, Chapter 49
• Any person with knowledge that a specific
  hazing incident has occurred on or off campus
  must report the incident to the dean.
• If you become aware of or were subjected to
  hazing, please report the incident to the Office
  of the Dean of Students By Phone at (972)
  883-6391

8
POTENTIAL CONSEQUENCES

• Individual Discipline
• The dean of students may initiate disciplinary
  proceedings against a student accused of engaging
  in hazing
• Organizational Discipline
• The dean of students may also initiate
  disciplinary proceedings against an organization
  accused of engaging in hazing
• Criminal and Civil Liability
• Through the criminal process, the District
  Attorneys office can investigate and press
  charges against the organization and the
  individual(s). Through the civil process,
  individuals can be sued as an organization and as
  an individual.

9
Drug Possession, Use, and Abuse

• UT Dallas Student Organizations
• HB 2639/SB 1138 Risk Management Training Program

Adapted with permission from UT Austin (HB 2639
Risk Management Training).
10
Drug Problem Red Flags

• Life problems related to the drug use
• Setting and exceeding limits
• Making promises about use and breaking those
  promises
• Lying about or trying to hide the
  amount/frequency of drug use
• Forgetting or denying things that happened while
  intoxicated
• Behaving very differently when intoxicated than
  when sober
• Avoiding social functions where drugs are not
  available.
• Feeling guilty, embarrassed, or remorseful about
  things done/said while intoxicated
• Very high tolerance

11
Potential Affected Areas

• Health and Well-being
• College Education
• Graduate School or Employment
• Participation in Athletic Activities
• Family, Friends, and Peers

12
Intervening Taking Action

• Talk with a Professional
• Student Wellness Center [phone]
• Office of the Dean of Students [phone]
• UTD Counseling Center [phone]
• Conduct an Intervention
• Help a peer or friend understand and accept the
  nature of their relationship with drugs, ask them
  to address the problem, and lead them to help.

13
Discipline and Criminal Laws

• UTD Disciplinary Rules
• http//www.utdallas.edu/judicialaffairs/documents/
  UT-Dallas-Title-V-Chapter-49.pdf
• Texas State Law
• http//www.utdallas.edu/thatguy/penalties/

14
Alcohol Use and Abuse

• UT Dallas Student Organizations
• HB 2639/SB 1138 Risk Management Training Program

Adapted with permission from UT Austin (HB 2639
Risk Management Training).
15
Alcohol Overdose

• Critical medical situation if
• Passed out and cannot be awakened or is
  semi-conscious but incoherent
• Vomiting without awakening
• Shallow, irregular breathing
• Cold, clammy, pale, bluish skin
• Seizures, convulsion, or rigid spasms
• What to do
• Call 911 IMMEDIATELY
• Put the person in the recovery positions (Bacchus
  Maneuver)
• Stay with the person until help arrives

16
University Policy

• Clearly prohibits underage drinking and other
  violations consistent with state law
• Student(s) subject to discipline whether conduct
  takes place on or off campus or whether civil or
  criminal penalties are also imposed for such
  conduct
• Ignorance of the policy does not protect from
  disciplinary action
• Important to become familiar with UTD policies
• Go to http//www.utdallas.edu/judicialaffairs/docu
  ments/UT-Dallas-Title-V-Chapter-49.pdf

17
State Law Issues

• Many students familiar with state laws
• Underage, excessive drinking, and
  alcohol-influenced behavior most common
  violations
• Impaired driving commonly problematic
• Many students fail to discourage drinking and
  driving
• Find least drunk person for designated driving
  instead of sticking to sober driving instead
• Many unfamiliar with Affirmative Link
• For more information on state laws go to
  http//www.utdallas.edu/thatguy/penalties/

18
Protect Yourself

• Reasonable Efforts
• Prevent service of alcohol to minors (check IDs)
• Have food non-alcoholic beverages available
• Avoid drinking games
• Call for help (fights, injury, or alcohol
  overdose)
• Provide all guests a safe ride home
• How to Party Smart at http//www.utdallas.edu/that
  guy/partysmart/

19
Reducing Risk of Sexual Assault

• UT Dallas Student Organizations
• HB 2639/SB 1138 Risk Management Training Program

Adapted with permission from UT Austin (HB 2639
Risk Management Training).
20
Definition of Sexual Assault
Sexual Assault occurs when a sexual act is
directed against another person when that person
has not consented, is incapable of consenting, or
when the act is forced.
21
Consent

• Is

• Is not

• Based on choice
• Active, not passive
• Only possible when there is equal power
• Giving ones permission by actively saying, Yes
• Negotiable at each stage of intimacy saying yes
  to one sexual act does not indicate yes to
  everything

• Giving in because of fear or coercion
• Based on manipulation, deception, or lying
• Possible when one person has more power
• Clear when alcohol and drugs are
  involvedSubstances impair our ability to consent
  as well as our ability to read anothers
  signals/body language

22
Predatory Drugs

• Alcohol is the most frequently used drug to
  facilitate sexual assault.
• Other drugs include GHB, Rohipnol, and Ketamine
  which often affect memory and the ability to
  control ones limbs/body.
• These can be easily slipped into someones
  individual drink or into a group drink that is
  not being monitored.
• The use of these drugs to facilitate sex with
  someone without their knowledge constitutes
  sexual assault.

23
How can we lessen our organizations risk?

• Have someone designated to monitor and control
  the distribution of alcohol.
• Establish an organizational culture that does not
  tolerate sexually predatory behaviors and holds
  the offenders of such behavior accountable with
  tangible consequences.
• Intervene when you observe coercive or
  questionable behavior.

24
How can we lessen our organizations risk?

• Attend functions, parties, etc. with at least one
  other person that you trust. Arrive together and
  leave together. Look out for each other while at
  the function.
• If you choose to drink, maintain control of your
  particular drink. If you set it down or it is
  out of your control for any period of time, throw
  it out and get a new one.
• Begin and continue dialogues about these issues.
• Have resources available for the ongoing
  education of your organizations members.

25
Sexual Harassment/Misconduct

• UT Dallas Student Organizations
• HB 2639/SB 1138 Risk Management Training Program

Adapted with permission from UT Austin (HB 2639
Risk Management Training).
26
Sexual Harassment/Misconduct

• Sexual Harassment is a form of sex discrimination
  that involves the imposition of an unwanted
  condition or requirement on the continued
  employment or education of the victim. Two forms
  of sexual harassment
• Quid pro quo harassment
• Hostile environment harassment
• Sexual Misconduct is conduct of a sexual nature
  that, although not so serious or pervasive that
  it rises to the level of sexual harassment, is
  unprofessional and/or inappropriate for the
  educational and working environment.

27
Where can Sexual Harassment Occur?

• Sexual Harassment can occur anywhere on or off
  campus.
• Not confined to particular location
• The number of incidents at a location reflects
  the amount of time students spend there
• Among students who have been harassed
• 39 were in a dorm or student housing
• 37 were outside on campus grounds
• 24 were in common areas of campus buildings
• 20 were in classrooms
• 27 were someplace else
• 12 were unsure where they were harassed

28
Sexual Harassment Dynamics

• Almost one-fifth of students (18) report that
  faculty and staff often or occasionally sexually
  harass students
• 68 of students say that peer harassment happens
  often or occasionally at their college
• 80 of students who experienced sexual harassment
  have been harassed by a student or a former
  student

29
If You Have Been Subjected to Sexual
Harassment/Misconduct

• Confront the Offender
• Explain that the conduct is offensive or makes
  you feel intimidated or uncomfortable
• Ask that it stop.
• Make sure that your message to the individual is
  clear
• If previously mentioned action is not feasible,
  successful, or if a student feels uncomfortable
  taking the above approach
• Report it to a university official directly
• University officials will address any reports
  situation immediately

30
How to Report Sexual Harassment

• Any student who believes that he or she may have
  been subjected to sex discrimination, sexual
  harassment, or sexual misconduct by a member of
  the faculty or staff of the University, fellow
  student, or visitor or contractor to the
  University campus is encouraged to consult with
  or report such conduct immediately to any of the
  following persons
• Dr. Gene Fitch
• Dean of Students
• [phone]
• Kecia Baker
• Assistant Dean of Students
• [phone]

31
Fire and Life Safety

• UT Dallas Student Organizations
• HB 2639/SB 1138 Risk Management Training Program

Adapted with permission from UT Austin (HB 2639
Risk Management Training)
32
How to respond to a crisis at your event

• Call for help.
• Stay calm.
• Be prepared to give as much information possible
  to 911 and the responding emergency personnel.
• Contact the Office of the Dean of Student as soon
  as possible to get assistance with how to address
  media, if necessary, and see what resources they
  can offer. Call [phone]

33
Crime Prevention

• Use the blue light call boxes on campus if you
  need assistance.
• Use the buddy system and walk in well lit areas.
• Use UTD PD to provide security for on-campus
  events.
• Keep your valuables out of sight in your car and
  dont forget to lock your doors.
• Take a R.A.D. (Rape Aggression Defense) program
  class
• Visit UTD PD website at www. Utdallas.edu/police/

34
My friend is acting strange

• Behavior Assessment and Intervention Team (BAIT)
• For concerns about a member of the UTD community
• Visit the website at http//cs.utd.edu/judicialaff
  airs/bait/
• Or call the office of the Dean of Students at
  972-883-6391

35
If you see itreport it.

• Slippery floors
• Water leaks
• Broken glass
• Strange odors (gas leak, fire, chemical, etc.)
• Lights out
• Broken doors and/or locks
• Emergency equipment missing or not working
• A person who doesnt belong in a particular area

36
Weapons

• It is a violation of Section 49.37 of the
  Handbook of Operating Procedures Title V, Chapter
  49 to
• possesses or uses any type of explosive,
  firearm, imitation firearm, ammunition, hazardous
  chemical or weapon as defined by state or federal
  law while on campus or on any property or in any
  building owned or controlled by the System or the
  university.
• Both students and student organizations who wish
  to bring a weapon or facsimile weapon onto the
  UTD campus must have advance permission for the
  Office of the Dean of Students at [phone]

37
Student Organization Travel

• UT Dallas Student Organizations
• HB 2639/SB 1138 Risk Management Training Program

Adapted with permission from UT Austin (HB 2639
Risk Management Training)
38
UTD Policy

• The UT Dallas Student Travel Policy governs any
  group/organization travel as part of a trip
  planned and/or funded by UT Dallas and is more
  than 25 miles away from campus.
• For more information on the Student Travel
  Policy, please refer to utdallas.edu/deanofstudent
  s/travel.
• Please contact the Center for Student Involvement
  for assistance with your organizational travel at
  [phone]

39
University Travel Policies (What are we required
to do?)

• Registered Student Organization Travel Policy
• Must obtain prior approval from appropriate UTD
  administrator and
• Have and Responsible University Official (RUO)
• Conduct a travel assessment
• Conduct a Pre-Trip Orientation that includes an
  Emergency Response Plan and the Participant
  Responsibility form
• Complete the forms for student travel located at
  http//www.utdallas.edu/businessaffairs/risk/trave
  l.php5
• Complete the medical insurance forms

40
General Car Travel Tips

• Occupants of motor vehicles shall use seat belts
  or other approved safety restraint devices
  required by law or regulation at all times when
  the vehicle is in operation
• Occupants of motor vehicles should never possess,
  consume or transport any alcoholic beverages or
  illegal substances
• The total number of passengers in any vehicle, at
  anytime it is in operation, shall not exceed the
  manufacturers recommended capacity, or the
  number specified by University Policy, or federal
  or state law or regulations, whichever is lowest.
• Make sure all drivers have valid drivers licenses
  and proof of insurance. Also ensure each vehicle
  has a current registration and emissions sticker.

41
General Air Travel Tips

• Always carry a current U.S. federal or
  state-issued photo ID
• Follow all rules related to what you can and
  cant carry on an airplane
• Review the list of prohibited items
• Place your name, home address, itinerary, and
  destination inside each bag
• Always book a place to stay before you leave
• Keep your small expensive items and other small
  personal items in your carry-on bag
• Learn what the weather conditions are like in the
  place you are planning to visit
• Leave copies of your itinerary, passport data
  page and visas with a trusted friend or family
  member, so you can be contacted in case of an
  emergency
• Bring only as much luggage as airline rules
  permit
• Arrive early at the airport
• Know where emergency exits are located!

42
General Emergency Procedures

• If you are involved in an accident
• Stop immediately and call 911 or local police
• Assess the situation and render aid as
  appropriate
• Fill out a police report
• Obtain the names and addresses of all witnesses
• Contact your advisor
• Contact the Office of the Dean of Students
• [phone]

43
Behavior at Parties and Other Organization Events

• UT Dallas Student Organizations
• HB 2639/SB 1138 Risk Management Training Program

Adapted with permission from UT Austin (HB 2639
Risk Management Training)
44
Planning Tips to Remember

• When planning an event make sure to
• Choose events that reflect the values and beliefs
  of our organization and members.
• Invite people and groups we know.
• Appoint or designate event monitors to handle
  emergencies and other event details.
• Appoint designated drivers if hosting an event
  where alcohol will be served.
• Confront inappropriate behavior quickly and
  firmly.
• Have an emergency/crisis management plan in place
  and review it with all of members prior to the
  event.
• Remember that the types of events we host are a
  reflection of our organizations values.

45
Theme Parties

• Why this theme?
• Is it about a living culture?
• Is it about a current subculture?
• Have you consulted either people from that
  community or with recognized experts (community
  leaders or faculty) about the theme?
• Are the people whose culture is being represented
  adequately empowered in society?
• Think and talk about what you are planning to do!

46
Factors to consider before planning a Date or
Slave Auction

• Involves bidding on a human being
• The process devalues a human being
• This countrys real and tragic history
• Safety concerns
• For ALL of these reasons, student organizations
  are encouraged to engage in more imaginative and
  feasible alternatives to these activities.

47
The Event Planner(s)

• Student organization events can be quite complex
  to manage (budgets, schedules, seating
  arrangements, training for volunteers, etc.).
• Select an officer, other organization member, or
  committee/team to take the lead (i.e., the event
  planners)
• Qualities of good event planners (or event
  planning teams) include
• experience within the organization
• excellent organizational, communication and time
  management skills
• ability to handle stressful, fast-paced
  situations and
• passion and a strategic vision.

48
Prohibited Student Conduct

• Engages in harassment or discrimination against
  another student or University employee
• Damages, defaces, destroys, alters, or takes UTD
  property without authorization of the University
• Impedes or interferes with an authorized
  University function (e.g., teaching, research, or
  disciplinary)
• Endangers the health or safety of another student
  or University employee
• Failure to identify oneself/provides false
  information to an institutional representative
• Unauthorized entry into university buildings or
  fountains
• Engages in conduct that violates federal state
  and or local laws (e.g., theft, hazing, DWI,
  underage drinking)

49
Tips for Etiquette at Professional Events

• Show up on time, do not leave early!
• Do not use laptops or cell phones
• Ask appropriate questions
• Dress appropriately
• Let each person have a chance to speak
• Eat and drink in moderation
• Do not monopolize peoples time know what the
  purpose of the event is and come prepared

50
Summary and Conclusion

• UT Dallas Student Organizations
• HB 2639/SB 1138 Risk Management Training Program

Adapted with permission from UT Austin (HB 2639
Risk Management Training)
51
Review Campus Resources

• Office of the Dean of Student
• Dean of Students [phone]
• Assistant Dean of Students [phone]
• Center For Student Involvement/Student
  Organization Forum [phone]
• Fraternity and Sorority Life [phone]
• Student Counseling Center
• http//www.utdallas.edu/counseling/
• [phone]
• Risk Management Training Resources
• https//orgsync.com/29049/youtube
• Student Wellness Center
• [phone]
• http//www.utdallas.edu/studentwellness/

52
Questions?

• DONT FORGET TO SIGN OUT ON THE ATTENDANCE SHEET!