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COMM95 Project Planning Unit 4

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COMM95 Project Planning Unit 4 – PowerPoint PPT presentation

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Title: COMM95 Project Planning Unit 4


1
COMM95 Project Planning Unit 4
2
Project Planning
  • Introduction
  • Why plan?
  • To eliminate or reduce uncertainty
  • To improve efficiency of the operation
  • To obtain a better understanding of the
    objectives
  • To provide a basis for monitoring and controlling
    work

3
The consequences of poor planning (in the order
they happen)
  • premature project initiation
  • wild enthusiasm
  • disillusionment
  • chaos
  • search for the guilty
  • punishment of the innocent
  • promotion of the non-participants
  • definition of the requirement

4
Planning components
  • Objectives
  • a goal, target or quota to be achieved
  • Programme
  • strategy and major action to achieve objectives
  • Schedule
  • a plan to show when milestones will be reached
  • Budget
  • planned expenditure for the project

5
Planning components
  • Forecast
  • a projection of what will/may happen when
  • Organisation
  • the projects management and personnel structure
  • Policy
  • a general guide to decision making and individual
    actions

6
Planning components
  • Procedures
  • a detailed method for carrying out policy
  • Standards
  • a level performance defined as adequate and/or
    acceptable

7
Planning Frameworks
  • There are many planning and project frameworks
  • Two examples are
  • Step Wise
  • A planning framework
  • Does not cover monitoring and control
  • Prince 2
  • A project framework
  • Step Wise is compatible with the planning section
    of Prince 2

8
Step Wise
  • Step Wise has 10 defined steps .
  • Step 0 Select project
  • called step 0 because it is outside main project
    planning process
  • Step 1 Identify project scope and objectives
  • Step 2 Identify project infrastructure
  • Step 3 Analyse project characteristics
  • Step 4 Identify project products and activities

9
Step Wise
  • Step 5 Estimate effort for each activity
  • Step 6 Identify activity risk
  • Step 7 Allocate resources
  • Step 8 Review / publicise plan
  • Step 9 Execute plan
  • Step 10 Lower levels of planning
  • Within each step are various sub-sections

10
Step Wise
  • Step 1 Identify project scope and objectives
  • Identify objectives and measures of effectiveness
    in meeting them
  • Establish a project authority
  • Identify all stakeholders in the project and
    their interests
  • Modify objectives in the light of stakeholder
    analysis
  • Establish methods of communication with all
    parties

11
Step Wise
  • Step 2 Identify project infrastructure
  • Establish relationships between project and
    strategic planning
  • Identify installation standards and procedures
  • Identify project team organisation

12
Step Wise
  • Step 3 Analyse project characteristics
  • Distinguish the project as either objective or
    product driven
  • Analyse other project characteristic's
  • Identify high level project risk
  • Take into account user requirements concerning
    implementation
  • Select general life-cycle approach
  • Review overall resource estimates

13
Step Wise
  • Step 4 Identify project products and activities
  • Identify and describe project products (or
    deliverables)
  • Document generic product flows
  • Recognise product instances
  • Produce ideal activity network
  • Modify ideal to take into account need for stages
    and checkpoints

14
Step Wise
  • Step 5 Estimate effort for each activity
  • Carry out bottom-up estimates
  • Revise plans to create controllable activities

15
Step Wise
  • Step 6 Identify activity risk
  • Identify and quantify activity-based risks
  • Plan risk reduction and contingency measures
    where appropriate
  • Adjust plans and estimates to take account of
    risk

16
Step Wise
  • Step 7 Allocate resources
  • Identify and allocate all resources
  • Revise plans and estimates to account for
    resource constraints

17
Step Wise
  • Step 8 Review/publicise plan
  • Review quality aspects of project plan
  • Document plans and obtain agreement

18
Step Wise
  • Step 9 Execute plan
  • Step 10 Lower levels of planning
  • There are no sub-sections for steps 9 10

19
PRINCE 2
  • PRINCE is an acronym for
  • Projects IN Controlled Environments
  • PRINCE was conceived and developed by the Central
    Computer and Telecommunication Agency (CCTA)
  • A UK government department

20
PRINCE 2
  • PRINCE 2 defines three key elements they are
  • Processes
  • Components
  • Techniques
  • Each element has several fundamental constituents

21
PRINCE 2
  • Processes
  • Starting Up A Project (SU)
  • Initiating A Project (IP)
  • Directing A Project (DP)
  • Managing Stage Boundaries (SB)
  • Controlling A Stage (CS)
  • Managing Product Delivery (MP)
  • Closing A Project (CP)
  • Planning (PL) (also a Component and Technique)

22
PRINCE 2
  • Components
  • Business Case
  • Organisation
  • Planning (also a Process and Technique)
  • Controls
  • Management of Risk
  • Quality In A Project Environment
  • Configuration Management
  • Change Control

23
PRINCE 2
  • Techniques
  • Product-Based Planning
  • (planning is also a Process and Technique)
  • Change Controls
  • Quality Reviews

24
PRINCE 2
  • Example of actions within a process
  • Controlling A Stage process actions
  • Authorise work packages
  • Assess progress
  • Capture project issues
  • Examine project issues
  • Review stage status
  • Report highlights
  • Take corrective action
  • Escalate project issues
  • Receive completed work packages

25
PRINCE 2
  • Actions within the Planning process
  • PL 1 Design a Plan
  • PL 2 Define and analyse
  • PL 3 Identify activities and their
    dependencies
  • PL 4 Estimate effort for each activity
  • PL 5 Schedule
  • PL 6 Analyse risk
  • PL 7 Complete plan

26
PRINCE 2
  • PRINCE2 can be a very powerful tool is used
    wisely
  • It is not a panacea to all project problems
  • But, it provides a good structure on which to
    base the management of a project
  • PRINCE2 can become very prescriptive if you let
    it .. dont fall into this trap!
  • Overall PRINCE2 is a good framework to use

27
Conclusion
  • Planning is important
  • Planning Frameworks
  • Project Frameworks
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