IT IS ALL YOURS.... COMMANDER!

1
IT IS ALL YOURS....COMMANDER!
2
Property Accountability Topics

• Responsibilities
• The Inventory
• Inspect Unit Supply Records
• Property Adjustments
• Wartime Accounting

3
Definitions
4
TYPES OF RESPONSIBILITY
COMMAND
SUPERVISORY
DIRECT
PERSONAL
5
Command Responsibility

• Cant Delegate.
• Ensure Property is Used Properly.
• Ensure Property is Safeguarded.
• Ensure Your Soldiers Actions Contribute to
• Proper Custody
• Proper Care
• Proper Use
• Proper Safekeeping
• Enforce Supply Discipline. Develop and train
  supply SOP.
• Take Needed Admin or Disciplinary Actions.

6
The Inventory
7
Inventory

• Annual requirement.
• Must Be On-Hand or on Order.
• Want property returned in EXACT condition issued.

8
Inventory

• Event Driven
• Commodity Driven

9
Event Driven

• Change of Command.
• Change of Sub-Hand Receipt Holder.
• Change of User.
• Receipt/Turn-in of Property.
• Cyclic 10.
• Command Directed.
• Change of Company Armorer.

10
Commodity

• Weapons Ammunition
• Sensitive Items
• PLL
• Basic Loads
• Organization Clothing Individual Equipment
• FMO
• Installation Property (IPBO)

11
InventoryChange of Command

• Plan
• Conduct
• Research/Reconciliation

12
InventoryChange of Command
13
InventoryChange of Command
14
InventoryChange of Command
Plan

• 8. Obtain the following
• Property Book Officer
• PHR (ALH-151) signed by Outgoing Company
  Commander (PHRH).
• Nonexpendable Shortage Annex Initialed by PBO.
• S4 to You
• Durable Shortage Annex Initialed by S4.
• Outgoing Commander
• Sub-hand Receipts for company.
• Shortage Annexes Company, initialed by outgoing
  CDR.

15
InventoryChange of Command
Plan

• 9. Balance the PHR (ALH-151) against the SHRs.
• Is all property signed down ?
• If not, where is it?
• Are all missing property book items posted in the
  document file?

16
InventoryChange of Command
Plan

• 10. Balance Nonexpendable and Durable shortage
• annexes against SHR holder shortage
  annexes.
• Are they the same?
• If different, how?
• Are all shortages approved?
• Are identified shortages on request?
• Does the unit maintain the durable document
  register?
• If so, is the MOI from higher in the document
  file.

17
InventoryChange of Command
Plan
11. Ensure needed pubs are on hand. 12.
Ensure all property on Temporary Hand
Receipts have been recalled.
18
InventoryChange of Command
Conduct

• 13. Stick to Schedule.
• 14. Inventory End Items and All Components.
• 15. Record the TM, SC, HR, etc. you used to
• inventory.
• 16. Verify Serial Numbers.
• 17. Inspect Equipment.
• 18. Validate Maintenance Work Orders.
• 19. Sub-Hand Receipt the Property.

19
InventoryChange of Command
Conduct

• 20. Demand strict adherence to instructions.
• 21. Soldiers are sizing you up.
• 22. You are sizing up the soldiers.
• 23. You are telling them how important property
• accountability is to you --- be ruthless!!

20
InventoryChange of Command
Conduct

• Who Should Be With You During the Inventory?
• Supply Sergeant.
• Supply Clerk.
• Subhand Receipt Holder.
• User Hand Receipt Holder.
• SME on Equipment.
• Out Going Commander.

21
InventoryChange of Command
Conduct

• Miscellaneous.
• Assumption of Command orders.
• Signature cards.
• Equipment density listing to support unit.

22
Inspect Unit Supply Records

• PRIMARY HAND RECEIPT ALH-151
• SUB-HAND RECEIPT ULLS-S4/DA FORM 2062
• USER HAND RECEIPT ULLS-S4/DA FORM 2062
• SHORTAGE ANNEX ULLS-S4/DA FORM 2062
• TEMPORARY HAND RECEIPT DA FORM 3161
• CHANGE DOCUMENT DA FORM 3161

23
Inspect Unit Supply Records
Property Books

• Organization Property Book
• MTOE Authorized Property
• Deployable TDA
• OCIE
• Special Tool Test Equipment
• Basic Loads
• Books
• Installation Property Book -- ALL Other
  Property.
• FMO

24
Inspect Unit Supply Records
Property Book Indicator Codes
PBIC TYPE OF PROPERTY BOOK 1 BASIC
LOAD -- SUBSISTENCE 2 OCIE 3 BASIC LOAD --
POL 4 TDA PROPERTY 5 BASIC LOAD -- AMMO
6 LEASED RENTAL EQUIPMENT 7 INSTALLATION
RESERVE COMPONENT 8 ORGANIZATIONAL
9 INSTALLATION 0 OTHER
25
Inspect Unit Supply Records
Example ALH-151
LOOK FOR DATES FAIRLY CLOSE TO THIS CHANGE OF
COMMAND
DATE PREPARED 06JUL 199X HAND RECEIPT
PCN
ALH-151 UNIT DESCRIPTION H / R 4
ORGANIZATION
DATE LAST INVENTORY
X92006 UIC WHYNOT
R S
AUTHORIZATION GENERIC NOMENCLATURE
I E SR E L S A T
DOCUMENT
CR RR C C E
B A PUBLICATION
ESD REQ AUTH ON
HAND DUE-IN ALIN SUBLIN NSN MCN UI
UNIT / PRICE NSN NOMENCLATURE
CC I C C C C A C DATA
DOC NR SCRDO QTY
QTY QTY QTY A01870
ACCY KIT MK-1259/G F/ AN / VRC-460.
53 64 GRC-125 2A
1 17237DMOO 10
10
5820004937535 12200 ACCY KIT
MK- 1302/G 2 N 99 A U 2
TM11230036115
10 A79331 ANTENNA GROUP
OE-254 () / GRC
2B 1 17237DMOO

1 1
1
3985010631574 EA 71000 ANT GP OE-254 () /
GRC
X2035507BB015
1
A72260
5985004978554 EA 71000 ANTENNA RC-292
2 N 99 B U P
TM115830334815
1
Substitute LIN
LAST O/H QTY ON BOOKS
26
Inspect Unit Supply Records
Asset Visibility Report
DATE 07 MAY 1994 ASSET
VISIBILTY REPORT
PCN AWE-115 UIC/UNIT CAAAA/CO A/1-59
QM BN PBO BPBO, 45TH SEP BRIGADE
DODAAC WK4K9H ------------QUANTITIES
----------- LIN GENERIC
NOMENCLATURE AUTH
DUE/IN SUBLIN STOCK NUMBER
NSN NOMENCLATURE
CL SRRC UI
ON HAND ASSIGN SHR NUM SN_REG_LOT
NUMBER /LOT QT/CL NR /SHR NR SN_REG_LOT
NUMBER /LOT QT/CL NR /SHR NR SN_REG_LOT
NUMBER /LOT QT/CL NR /SHR NR B6776
BINOCULAR MODULAR CONSTRUCTION MIL
SCALE RETICLE 7 2 0
2540001333492
BINOCULAR MOD RET M19
N N EA
2 2
35847 / /
/ 11S 35941
/ / /4A
ASSIGNED PER SHR 11S
1 / 4A
1 ------------------------------------------------
--------------------------------------------------
----------------TOTAL ON HAND / ASSIGNED FOR LIN
2 2
27
Inspect Unit Supply Records
CONSOLIDATED SERIAL NUMBER REFERENCE LISTING -
COMPLETE
PBIC LIN SLIN STOCK NUMBER
NSN NOMENCLATURE PUB DATA
SUBHAND RECEIPT NO
HOLDER SECTION SERIAL
NUMBER...../ REG NO SERIAL NO....../ REG NO
SERIAL NUMBER....../ REG NO SERIAL
NUMBER...... / REG NO
8 A32355
6665-01-105-5623 ALARM CHEM AGT M8A1
TM 3-6652-225-12W / C3 D1
1ST PLATOON LEADER D /1-61 AR NN4011-NN4333/ NN
4015-NN4337/ D2 2D PLATOON
LEADER D CO., 1-61 AR NN4012-NN4334/ NN4016-NN4
338/ D3 3D PLATOON LEADER D
/1-61 AR NN4013-NN4335/ NN4017-NN4339/ D4
XO HQ, 1-61 AR NN4014-NN4336/
D5 SSG STRONG
SUPPLY NN4018-NN4340/
ULLS-S4 REPORT
28
Inspect Unit Supply Records
SUB-HAND RECEIPT HOLDER FILE LISTING
SUB-HAND RECEIPT HOLDER FILE LISTING
DATE 09 / 14 / 9X PAGE 1
TIME 07 13 23 UIC / DESC WHYNOT / D CO.
1-61 AR
SUBHAND DATE
DATE RECEIPT
LAST
NEXT NO. HOLDER
SECTION PHONE
INVENTORIED UPDATE REMARKS
11 SFC SMITH
1ST PLT, D / 1-61 AR
06 / 12 / 9X 12 / 12 / 9X
_________________________ 12
SSG HARDY 1ST PLT, D /
1-61 AR 06 / 12 / 9X 12 /
12 / 9X _________________________ 4A
XO HQ
624-4441 06 / 12 / 9X 12
/ 12 / 9X __________________________
ULLS-S4 REPORT
29
Inspect Unit Supply Records

• Real Property
• Land
• Improvements to Land
• Buildings and Facilities
• Personal Property--Supplies
• Nonexpendable (N) - not consumed in use.
• Durable (D) - not consumed in use.
• Expendable (X)
• Consumed in use or loses identity.
• Item not consumed in use
• With unit price lt 100.00.
• Not otherwise coded N or D.

30
Inspect Unit Supply Records
Shortage Annexes

• Nonexpendables PBO
• One for each end item.
• Original DPBO keeps.
• Copy to Company Commander.
• Durable BN S-4/
• One for each end item. Company CDR
• Original BN S-4 keeps.
• Copy to Company Commander.
• Expendable Company CDR
• Order thru ULLS if funds available.
• Can put on shortage annex.

31
Inspect Unit Supply Records
Shortage Annex Flow
32
Inspect Unit Supply Records
33
PBO SHORTAGE ANNEX DA FORM 2062
PBO COMMANDER 1st Infantry Div
1/3-34 AR PBO
HAND RECEIPT / ANNEX NUMBER
FROM
TO

HAND
RECEIPT NUMBER
For use of this form, see DA P AM 710-2-1. The
proponent agency is ODCSLOG.
FOR ANNEX/CR ONLY
END ITEM STOCK NUMBER END ITEM
DESCRIPTION
PUBLICATION NUMBER
PUBLICATION DATE QUANTITY

2350-01-87-1095 TANK,
CBT,F/T,120mmM1A1
TM9-2350-264-10-2 w/C4 SEP 90
14

STOCK NUMBER

ITEM DESCRIPTION
QTY AUTH f.
g. QUANTITY

SEC UI
c. d. e.
a.
b.
A B C
D E F
3950-00-092-9064 HOIST, CHAIN, 1/2 TON
N
EA 4
8415-01-092-0039 MITTENS, HEAT PROTECTIVE
N
EA 2
8340-00-841-6456 TARPAULIN, NYLON, 12 by
17 N
EA 6
MAH 13JAN95
ARC CODE
COMPONENTS OF THE MAJOR END ITEM--TANK
PBOs INITIALS
WHEN USED AS A HAND
RECEIPT, enter Hand Receipt Annex Number
HAND RECEIPT FOR QUARTERS FURNITURE,
enter Condition Codes
1
1 HAND RECEIPT ANNEX /
COMPONENTS RECEIPT, enter Accounting Requirements
Code (ARC)
PAGE
OF PAGE.
DA FORM 2062

EDITION OF JAN 58 IS OBSOLETE JAN
82
34
S4 SHORTAGE ANNEX DA FORM 2062
HAND RECEIPT / ANNEX NUMBER
FROM
TO

HAND
RECEIPT NUMBER
S4 COMMANDER 3-34 AR 1/3-34
AR S4
For use of this form, see DA P AM 710-2-1. The
proponent agency is ODCSLOG.
FOR ANNEX/CR ONLY
END ITEM STOCK NUMBER END ITEM
DESCRIPTION
PUBLICATION NUMBER
PUBLICATION DATE QUANTITY

2350-01-87-1095 TANK,
CBT,F/T,120mmM1A1 TM9-2350-264-10-2 w/C4
SEP 90 14

STOCK NUMBER

ITEM DESCRIPTION
QTY AUTH f.
g. QUANTITY

SEC UI
c. d. e.
a.
b.
A B C
D E F
5130-01-113-1558 SOCKET, SOCKET WRENCH,
25mm, 6 PT D
EA 6
3/4 INCH DRIVE
5120-01-052-5654 PULLER AND PUMP , END
CONNECTOR D
EA 4
5120-00-243-2395 MATTOCK, PUCK UNIT 5 LB
D
EA 6
JAM 21DEC94
ARC CODE
COMPONENTS OF THE MAJOR END ITEM--TANK
S-4s INITIALS
WHEN USED AS A HAND
RECEIPT, enter Hand Receipt Annex Number
HAND RECEIPT FOR QUARTERS
FURNITURE, enter Condition Codes
1 1
HAND RECEIPT ANNEX / COMPONENTS
RECEIPT, enter Accounting Requirements Code (ARC)

PAGE OF
PAGE
DA FORM 2062

EDITION OF JAN 58 IS OBSOLETE JAN
82
35
Subhand ReceiptFrom You to Subhand Receipt Holder
Inspect Unit Supply Records

• Sub-Hand Receipt/DA Form 2062.
• Major End Items Only.
• Signed by Subhand Receipt Holder.
• Shortage Annex
• Authorized Shortages of components to
• include expendables.
• Initialed by You.

36
Inspect Unit Supply Records
SUB-HAND RECEIPT
SUB-HAND RECEIPT ORGANIZATIONAL PROPERTY
PAGE 1 OF 2 09 / 14 / 95 06 34 15
UIC / DESC WHYNOT D CO. 1-61 AR
HAND RECEIPT FROM HRH / CDR, D CO. 1-61
AR TO D / 1-61 AR HAND
RECEIPT NUMBER 1ST PLATOON
LEADER D1

GEN NOMENCLATURE
AUTH
O / H LIN SUBLIN STOCK NUMBER
NSN NOMENCLATURE
PUBLICATION AI CIIC
UI QTY QTY
REMARKS A32355 ALARM
CHEMICAL AGENT AUTOMATIC PORTABLE MANPACK
2
6665-01-105-5623 ALARM CHEM AGT M8A1
TM 3-6652-225-12W / C3 7
EA 2
SER /REG NO NN4011-NN 4333/ NN4015-NN 4337/
C89070 CAMOUFLAGE SCREEN
SUPPORT SYSTEM WOODLAND / DESERT 2
8

1080-00-623-7295 CAM SCN WDLD / DST / PL
NO DA PUB 7 EA
8
Annex Indicator
37
Sub-Hand Receipt DA FORM 2062
HAND RECEIPT / ANNEX NUMBER
FROM
TO

HAND
RECEIPT NUMBER
COMMANDER 1st PLATOON LEADER 1st PLT, A /
3-34 AR 1st PLT, A / 3-34 AR
A1
For use of this form, see DA P AM 710-2-1. The
proponent agency is ODCSLOG.
FOR ANNEX/CR ONLY
END ITEM STOCK NUMBER END ITEM
DESCRIPTION
PUBLICATION NUMBER
PUBLICATION DATE QUANTITY


STOCK NUMBER

ITEM DESCRIPTION
QTY AUTH f.
g. QUANTITY

SEC UI
c. d. e.
a.
b.
A B C
D E F
A32355 TM 3-6652-225-12w/C3 SEPTEMBER
1976 6665-01-105-5623 Alarm Chemical
Agent Auto Manpack M8A1
7 ea 2 2
SN NN4011-NN4333, NN4015-NN4337
C89070 NO DA PUB 1080-00-623-7295
Camouflage, Screen Support System, WDLD / DST
2 U ea 8
8
WHEN USED AS A HAND
RECEIPT, enter Hand Receipt Annex Number
HAND RECEIPT FOR QUARTERS FURNITURE,
enter Condition Codes
HAND
RECEIPT ANNEX / COMPONENTS RECEIPT, enter
Accounting Requirements Code (ARC)

PAGE 1 OF 2 PAGE.
38
Inspect Unit Supply Records
Sub-Hand Receipt Shortage Annex
39
Sub-Hand Receipt Shortage Annex DA FORM 2062
HAND RECEIPT / ANNEX NUMBER
FROM
TO

HAND
RECEIPT NUMBER
COMMANDER 1st PLATOON LEADER A / 3-34
AR A / 3-34 AR
1
For use of this form, see DA P AM 710-2-1. The
proponent agency is ODCSLOG.
FOR ANNEX/CR ONLY
END ITEM STOCK NUMBER END ITEM
DESCRIPTION
PUBLICATION NUMBER
PUBLICATION DATE QUANTITY

2350-01-87-1095
TANK, CBT,F/T,120mmM1A1
TM9-2350-264-10-2 w/C4 SEP 90
14

STOCK NUMBER

ITEM DESCRIPTION
QTY AUTH f.
g. QUANTITY

SEC UI
c. d. e.
a.
b.
A B C
D E F
3950-00-092-9064 HOIST, CHAIN, 1/2 TON
N
EA 4
5120-01-052-5654 PULLER AND PUMP , END
CONNECTOR D
EA 12
5120-00-227-7356 SCREWDRIVER, FLAT TIP,
3/16-IN WIDE X
EA 8
MAH 13JAN95
ARC CODE
COMPONENTS OF THE MAJOR END ITEM--TANK
Cdr.'s INITIALS
WHEN USED AS A HAND
RECEIPT, enter Hand Receipt Annex Number
HAND RECEIPT FOR QUARTERS FURNITURE,
enter Condition Codes
1 1 HAND
RECEIPT ANNEX / COMPONENTS RECEIPT, enter
Accounting Requirements Code (ARC)

PAGE OF PAGES.
40
Inspect Unit Supply Records
Component Hand Receipt(User Hand Receipt)

• From Subhand Receipt Holder To User
• Component hand receipt.
• On hand quantities.
• Signed by user.
• One major end item per component hand receipt.

41
Inspect Unit Supply Records
Component Hand Receipt(User Hand Receipt)
09 / 14 / 95 07 26 35
COMPONENT HAND RECEIPT ORGANIZATIONAL PROPERTY
PAGE 1 OF 1
UIC / DESC WHYNOT / D CO. 1-61 AR
HAND RECEIPT FROM HRH / CDR, D CO. 1-61
AR TO 1ST PLT, D / 1-61 AR HAND RECEIPT NO
SSG HARDY 12
END ITEM STOCK NUMBER END ITEM DESCRIPTION
PUBLICATION NUMBER
PUB DATE QUANTITY 1080-00-623-7295
SUPPORT SYSTEM,
CAMOUFLAGE, LTWT, WDLD / DESERT
TM 5-1080-200-10-HR 01
JAN 87 8
C

A I
C R I
QTY QTY
STOCK NUMBER ITEM DESCRIPTION
T C C UI AUTH
O / H
REMARKS 1080-00-108-1646
CASE, CARRYING SUPPORT SYSTEM C N U
EA 8 8
____________________
1080-00-536-6342 POLE, SUPPORT,
PLASTIC C N U EA
96 90
____________________ 1080-00-108-1545
SPREADER, BATTEN C X U
EA 144 135
____________________
1080-00-108-1646 ADAPTER ASSY,
SPREADER C X U EA
48 45
____________________ 1080-00-108-1646
STAKES, ALUMINUM C D U
EA 144 144
____________________
42
Inspect Unit Supply Records
Component Hand Receipt(User Hand Receipt)
ARC
43
Component Hand ReceiptDA FORM 2062
HAND RECEIPT / ANNEX NUMBER
FROM
TO

HAND
RECEIPT NUMBER
PLATOON LEADER SFC SMITH 1st PLT, A /
3-34 AR 1st PLT, A / 3-34 AR
A11
For use of this form, see DA P AM 710-2-1. The
proponent agency is ODCSLOG.
FOR ANNEX/CR ONLY
END ITEM STOCK NUMBER END ITEM
DESCRIPTION
PUBLICATION NUMBER
PUBLICATION DATE QUANTITY

2350-01-87-1095 TANK,
CBT,F/T,120mmM1A1
TM9-2350-264-10-2 w/C4 SEP 90
1

STOCK NUMBER

ITEM DESCRIPTION
QTY AUTH f.
g. QUANTITY

SEC UI
c. d. e.
a.
b.
A B C
D E F
2350-01-087-1095 TANK, CBT, F / T 120MM,
M1A1 N 7
EA 1 1
COMPONENT OF THE END ITEM (COEI)
1240-01-074--5766 Drivers / Loaders Unity
Periscope X
7 EA 2 2
6650-01-093-5864 Drivers Side Unity
Periscope
X U EA 2
BASIC ISSUE ITEMS (BII)
5120-00-227-8088 Adapter, Socket Wrench, 3/4
- in Drive to 1/2 - in D M
EA 1 1
Drive (in tool bag) EX506B
WHEN USED AS A HAND
RECEIPT, enter Hand Receipt Annex Number
HAND RECEIPT FOR QUARTERS FURNITURE,
enter Condition Codes
HAND
RECEIPT ANNEX / COMPONENTS RECEIPT, enter
Accounting Requirements Code (ARC)

PAGE 1 OF 10 PAGE
DA PAM 710-2-1 p 87
44
DA Form 3161
Inspect Unit Supply Records

• Issue
• Turn-In
• Temporary Hand Receipt
• Lateral Transfer

45
Issue DA Form 3161
Inspect Unit Supply Records

• DOL To Commander.
• DPBO To Commander.
• Commander to Subhand Receipt Holder User.
• SIGNATURE CARD AUTHORITY!

46
DA Form 3161 -- Issue
47
Turn In DA Form 3161
Inspect Unit Supply Records

• Subhand Receipt Holder/User to Commander.
• Commander to DOL.
• Commander to DPBO.
• SIGNATURE CARD AUTHORITY!

48
DA Form 3161 -- Turn In
ISSUE SHEET NO. 3. REQUEST
NO. 4. VOUCHER NO
NO. SHEET TURN-IN
REQUEST FOR ISSUE OR TURN -IN
X
1 1 Change Doc
(DA PAM 710-2-1 ))
1. SEND TO 5.
DATE MATERIAL REQUIRED 6. DODAAC 7.
PRIORITY 8. ACCOUNTING/FUNDING DATA 2.
REQUEST FROM 9.
END ITEM IDENT 9a.
NAME/MANUFACTURE 9b. MODEL
9c. SERIAL NO.
Commander A / 3-34 AR
SSG Bobby Rock 1/1/A/3-34 AR
CODE ISSUE TURN-IN I - Initial
FWT - Fair Wear and Tear EX
- Excess R - Replacement RS - Report of
Survey SC - Stmt of Charges
10.. PUBLICATION 11. JOB ORDER NO.
12. ITEM UNIT
SUPPLY j. POSTED NO.
STOCK NO. ITEM DESCRIPTION
OF QUANTITY CODE ACTION
UNIT PRICE TOTAL COST
ISSUE D ATE BY
a b
c
d e
f g
h i
1 8340-00-841-6456 Tarpaulin 17
x 12 ea 1
FWT 1 2
5120-00-223-7397 Pliers, Slip Joint w/ cut
ea 1
FWT 0
NOTHING FOLLOWS
SHEET TOTAL GRAND
TOTAL
13. ISSUED / TURN- DATE BY
14. ISSUE
QTY DATE BY
15.REC QTY
DATE BY IN QUANTITY
IN SUPPLY
IN SUPPLY COLUMN IS ACTION

ACTION
REQUESTED COLUMN
COLUMN
17 Jan 95
Trust, Me SGT
137Jan 95
Noway, John SSG
49
Temp Hand ReceiptDA Form 3161
Inspect Unit Supply Records

• Use for 30 Days or Less.
• Dont Remove Loaned Item from your Accountability
  Documents.
• Can be used Outside Parent Unit.
• Coordinate with the other Commander.

50
DA Form 3161 -- Temp Hand Receipt
ISSUE SHEET NO. 3. REQUEST
NO. 4. VOUCHER NO
NO. SHEET TURN-IN
X
REQUEST FOR ISSUE OR TURN -IN
1 1 Temp Hand Receipt
(DA PAM 710-2-1 ))
1. SEND TO 5.
DATE MATERIAL REQUIRED 6. DODAAC 7.
PRIORITY 8. ACCOUNTING/FUNDING DATA 2.
REQUEST FROM 9.
END ITEM IDENT 9a.
NAME/MANUFACTURE 9b. MODEL
9c. SERIAL NO.
SSG Stinson HHC/ 3-34 AR
SSG Smith HHC / 3-34 AR
CODE ISSUE TURN-IN I - Initial
FWT - Fair Wear and Tear EX
- Excess R - Replacement RS - Report of
Survey SC - Stmt of Charges
10.. PUBLICATION 11. JOB ORDER NO.
12. ITEM UNIT
SUPPLY j. POSTED NO.
STOCK NO. ITEM DESCRIPTION
OF QUANTITY CODE ACTION
UNIT PRICE TOTAL COST
ISSUE D ATE BY
a b
c
d e
f g
h i
1 5805-00-543-0012 Telephone Set,
TA 312 ea 1
I 1
NOTHING FOLLOWS
Put Unit location and Phone Some where on this
form !
SHEET TOTAL GRAND
TOTAL
13. ISSUED / TURN- DATE BY
14. ISSUE
QTY DATE BY
15.REC QTY
DATE BY IN QUANTITY
IN SUPPLY
IN SUPPLY SOLM IS ACTION

ACTION
REQUESTED COLUMN
COLUMN
20 Jan 95
SGT Bill Toy
20 Jan 95
SSG Ray Stinson
51
Lateral TransferDA Form 3161
Inspect Unit Supply Records

• Receive Directive.
• Inventory Item.
• Update Shortage Annex/Fund Transfer.
• Obtain Approval Authority Signature.
• Complete Transfer.

52
Lateral TransferDA Form 3161
Inspect Unit Supply Records

• Get Document Number From PBO.
• Turn in Completed 3161, Shortage Annex, Fund
  Transfer Memo to PBO.
• Keep Copies.
• Ensure Item Is Removed From Your ALH-151.

53
DA Form 3161 -- Lateral Transfer
10.. PUBLICATION 11. JOB ORDER NO.
54
ULLS-S4

• Used During Command.
• Commanders Guide.
• Reports
• Cdrs Exception Report.
• Cdrs Financial Transaction Report.
• Property Follow-Up Report.
• Property Book Change Report.
• Internal SOP.
• ULLS-S-4 Checklist.

55
InventoryChange of Command
Research/Reconciliation

• Ensure shortages are on request.
• Verify relief from accountability actions are
  initiated.
• Turn-in excess.
• Adjust property records (dont forget shortage
  annex).
• Ensure all property is signed For.
• Prepare After Action Report (AAR).

56
Actions Available
SUPPLY
ADVERSE
ADMINISTRATIVE
57
Adverse Administrative

• Oral / Written Reprimand
• Adverse Remarks
• OER
• NCOER
• CPA
• MOS Reclassification
• Bar to Reenlistment
• UCMJ

58
Property Adjustments

• Administrative Adjustment Report (AAR).
• Damage Statement.
• Memorandum For Record.
• Cash Purchase.
• Cash Collection.
• Statement Of Charges.
• Report Of Survey.

59
Property Adjustments

• Administration Adjustment Report (AAR)
• Used To Correct Minor Discrepancies .
• (DA Form 4949)
• Sizes
• NSN
• Serial Numbers
• Unit of Issue
• Accounting Requirements
• Assembly/Disassembly

60
Property Adjustments

• Damage Statement.
• Used when negligence not found (Memorandum).
• I have reviewed the circumstances surrounding
  the damage to the above item and find no evidence
  of negligence or willful misconduct.
• Company Commander has 200 Limit/ 100 for
  OCIE.
• Reviewed Quarterly.
• Abuse Loss Of Authority.

61
Property Adjustments

• Memorandum for Lost Hand Tools.
• I have reviewed the circumstances surrounding
  the loss of the above items and find no evidence
  of negligence or willful misconduct.
• Company commander approval of 100 per
  incident.
• Prepare a narrative of the incident.
• Reviewed quarterly by Battalion Commander.
• Abuse Loss of Authority.

62
Property Adjustments

• Cash Purchase
• Liability Admitted.
• I authorize 2LT Smith to purchase the
  following
• hand tools (or OCIE). Purchased items will
  remain
• the property of the U.S. Government.
• Use cash or check.
• Item must be immediately available.
• SSSC or CIF.

63
Property Adjustments

• Cash Collection Voucher.
• DD Form 362.
• Liability Admitted.
• No Lost or Destroyed Sensitive Items.
• Less Than One Month Base Pay.
• Direct payment to FAO.
• Show proof of payment in 2 days.
• No proof payroll deduction or report of
  survey.

64
Property Adjustments

• Statement Of Charges.
• DD Form 362.
• Liability admitted.
• No Lost or Destroyed Sensitive Items.
• Less than one months base pay.
• Payroll Deduction.
• Follow Up in 20 Days with FAO.

65
Property Adjustments
Report Of Survey (DA Form 4697)

• Mandatory when any of the below
• conditions exist
• Liability admitted, but greater than one
  months
• base pay.
• Liability not admitted.
• Lost or destroyed sensitive item.
• Fire, theft, or disaster.

66
REPORT OF SURVEY DA FORM 4697
1. DATE PREPARED 2. SURVEY
NUMBER
DEPARTMENT OF THE ARMY REPORT OF SURVEY For use
of this form, see AR 735-11 the proponent agency
is DSCLOG
Block 5 COMMANDER INITIATES ACTION FOR REPORT
OF SURVEY.
3. TYPE OF PROPERTY 4. ADDRESS OF ACCOUNTABLE
OFFICER
6. ORIGINATOR (Accountable Officer, or primary
hand receipt holder)
6. 7.
8.
9. 10.
NATIONAL STOCK NUMBER ITEM
DESCRIPTION QTY UNIT PRICE
TOTAL COST

11. DATE AND CIRCUMSTANCES.
DA PAM 735-5
Block 11 SHORT AND TO THE POINT
12. SIGNATURE AND DATE 13. Subscribed and
sworn (or affirmed) before me at I do
solemnly swear (or affirm) that (to the best
of this day of my
knowledge and belief) the articlwes of
public TYPED NAME,GRADE, AND SSN NAME AND GRADE
(type and sign) property shown above and / or on
attached sheets were lost, destroyed, damaged, or
worn out in the JAMES T. ARMOR, CPT manner
stated, while in public service. 123-45-6789
67
Property Adjustments
Report of Survey Time Segments
ACTIVE USAR
ARNG Initiation 15 75
45 Investigation 40 85
75 Adjudication 20 80
30 Total 75 240
150
Numbers Indicate time in days.
68
Property Adjustments
Report Of Survey

• Survey Officer
• Primary Duty.
• 30 Calendar Days To Complete
• Cant Have Vested Interest.
• SFC or above.
• Greater in Rank .

69
Property Adjustments
Report Of Survey

• Survey Officer Responsibilities
• Determines
• Did the loss actually occur?
• Cause.
• Value.
• Assessment of financial liability.

70
Property Adjustments
Report Of Survey

• Survey Officer Must Prove
• Negligence
• Willful Misconduct
• Proximate Cause

71
Property Adjustments
Report Of Survey

• Negligence
• Simple Failure to act as a reasonably prudent
  person would have acted under similar
  circumstances.
• Gross Extreme departure from course of action
  expected, and accompanied by a reckless,
  deliberate, or wanton disregard for the
  foreseeable circumstances.

72
Property Adjustments
Report Of Survey

• Willful Misconduct Any intentional wrongful or
  unlawful act or omission relating to government
  property.

73
Property Adjustments
Report Of Survey

• Proximate Cause
• Natural and continuous sequence unbroken by a
• new cause.
• Without which loss or damage would not have
• occurred.
• Primary or predominating cause.
• Direct and immediate consequence.

74
Property Adjustments
Report Of Survey

• Respondents Appeal Process
• 7 Calendar Days to submit rebuttal / new
• evidence.
• Legal Counsel.
• Still Found Liable
• Request for reconsideration.
• Legal counsel.
• Legal error only.

75
Property Adjustments
Report Of Survey

• Initial Review by Appointing Authority.
• Final review by Approving Authority.
• If Yes, then can find Liable or Not Liable.
• If No, then a Regular Survey will Be Pursued.
• Does survey contain enough information to do a
• short survey?

76
Appointing Authority
Report Of Survey

• Personally Review All R/S within his Command.
• Resolve contradictory statements.
• Reflects clear findings from documented. Evidence
  
• based on regulation.
• Unbiased investigation.
• Financial charges correct.
• Return survey to survey officer for additional
  investigation.
• Concur with findings and recommendations.
• Nonconcur with findings and recommendations.

77
Liability Limits

• Full Amount
• Accountable Officer.
• Losing Public Funds.
• Losing Personal Arms Or Equipment.
• Lost, Damaged or Destroyed.
• Government Quarters, Furnishings or
• Equipment.

78
Liability Limits

• All Other Cases
• One month's base pay.
• Full amount of loss, whichever
• is less.

79
Wartime Supply Policy

• By direction of the Secretary of the Army.
• Applies to units deployed in theater of
• operations.
• Theater commanders may impose stricter
• accounting requirements.

80
Wartime Supply Policy
Not Required

• Follow-up and request to cancel.
• Supply reconciliation and validations.
• Signature cards assumption of CMD orders
  (except ammunition).
• Inspections and inventories.
• No separately documented lateral transfers.

81
Wartime Supply Policy

• Excess turned-in as is.
• Update property books through CBT loss and daily
  LOGSTAT reports.
• COMSEC accounting/reporting remains.
• OCIE accounting remains in effect.
• Ammo accounting O/H balances.

82
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