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October 28,2009

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ANNUAL GENERAL MEETING October 28,2009 – PowerPoint PPT presentation

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Title: October 28,2009


1
ANNUAL GENERAL MEETING
  • October 28,2009

2
Welcome
  • UBC Vancouver
  • UBC Okanagan
  • Robson Square
  • Hospital Sites
  • Webcast

3
Acceptance of the Agenda
  • Motion
  • To adopt the agenda as presented.

4
Agenda
  • Call to Order
  • Welcome (Quorum)
  • Acceptance of the Agenda
  • Guest Speaker, Pierre Ouillet, Vice President
    Finance, Resources and Operations
  • Approval of the Minutes of October 22,2008
  • Presidents Report
  • Executive Directors Report
  • Financial Issues
  • Approval of Financial Statements as of June 30,
    2009 year end.
  • Motion to transfer surplus into Reserve Funds.
  • Motion to effect a one-month dues holiday
  • Appointment of the Auditor
  • Committee Reports
  • Advocacy
  • Member Professional Development
  • Communications
  • Board Election Results
  • Adjournment

5
Guest Speaker
  • PIERRE OUILLET
  • Vice President Finance, Resources Operations

6
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7
Questions/Comments
  • e-mail
  • aaps_at_interchange.ubc.ca

8
Adoption of the Minutes
  • Motion to adopt the minutes of the last Annual
    General Meeting of October 22, 2008.

9
Presidents ReportBernice Urbaniak
  • Year in Review
  • Priorities Going Forward
  • Recognition of Outgoing Board Members
  • Volunteer Recognition

10
Year in Review
  • New Executive Director
  • Electronic Voting
  • IRP (Disability Benefits Plan)
  • Market Salary Adjustment
  • Staff Pension Plan
  • HR Initiatives
  • Volunteer Appreciation

11
Staff Changes
  • Michael Conlon, Executive Director

12
Electronic Voting
  • Adopted by special resolution at the 2008 Spring
    General Meeting
  • First electronic election conducted before
    October 2008 AGM
  • Results of this years election will be announced
    later by Michael Shepard, Nominations Committee
    Chair

13
IRP (Disability Benefit Plan)
  • Committee
  • George McLaughlin
  • Isabella Losinger
  • Bernice Urbaniak
  • Consultant Kevin Jeffries, Pointbreak

14
Disability Benefit Plan
  • Committee deliberations
  • Governance
  • Plan Design
  • Progress to Date
  • Information Sessions will be held this fall
    dates to be announced

15
Market Salary Implementation
  • Process began in January 2008
  • Report Received in January 2009
  • UBC proposal brought job families and levels to
    within 5 of comparator market
  • End Result 5.6M in salary adjustments
  • Implemented in August 2009

16
Staff Pension Plan
  • 79 of voting staff favoured changes proposed by
    the Pension Board
  • 67 of voting staff favoured the 1.8 flat rate
    formula
  • Implemented July 2009
  • http//www.pensions.ubc.ca/staff/

17
HR INITIATIVES
  • Business Process Review
  • On-line Recruitment now implemented
  • Training and roll-out to be complete by Dec 2009
  • Focus on People
  • http//www.focusonpeople.ubc.ca/
  • Respectful Workplace Environment Statement
  • Managing at UBC (Training for new supervisors)
  • Further initiatives to be announced
  • Culture Survey
  • Analysis now being finalized

18
Volunteer Appreciation
  • Outgoing Board Members
  • Internal Committees
  • External Committees
  • Orientation Presenters

19
Outgoing Board Members
  • David Rowlands
  • Jason Congdon
  • Anne-Marie Hague

20
ADVOCACY COMMITTEE
  • Anne-Marie Fenger (Chair)
  • Moya Waters (Vice Chair)
  • Damian Duffy
  • Nancy Hogan
  • Merry Meredith
  • Daryl Stowe
  • Robert Tudhope
  • Bernice Urbaniak

21
COMMUNICATIONS
  • Preeti Gill (Co Chair)
  • Jamie Hall (Co Chair)
  • Wendy Ma
  • Dominique Yupangco

22
PROFESSIONAL DEVELOPMENT
  • Wendy Ma (Chair)
  • Linda Bonamis
  • Justin Bonzo
  • Julie Gemin (UBCO)
  • Susanne Schmiesing
  • Jenny Wong

23
ORIENTATIONPRESENTERS
  • Clint Meyers
  • Patty Parker
  • Chris Skipper
  • Robert Tudhope

24
NOMINATIONS COMMITTEE
  • Michael Shepard (Chair)
  • George McLaughlin
  • Linda Rasmussen (VGH)
  • Shawn Swallow (UBCO)

25
EXTERNAL COMMITTEES
  • Return to Work Committee
  • Bernice Urbaniak
  • EFAP Committee
  • Sharon Cory (acting)
  • Health Safety Committee
  • Mary Grenier

26
STAFF
  • Michael Conlon
  • Sharon Cory
  • Petra Ormsby
  • Jasmin Harry
  • Michael St. Claire

27

28

29
Priorities for 2009/10
  • Define AAPS Staff and Board roles
  • Target November 2009
  • Implement Disability Benefit Plan
  • Target early 2010
  • Prepare for Bargaining
  • Agreement expires June 30, 2010

30
Executive Directors Report
  • Introduction
  • Report on Collective Bargaining Preparation
  • Strategic Challenges in the Year Ahead

31
Financial Issues Report Edward Hung, Treasurer
  • Approval of Financial Statements as of June 30,
    2009 year end.
  • Motion to transfer surplus into Reserve Funds.
  • Motion to affect a dues holiday
  • Appointment of the Auditor

32
Revenue
33
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34
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35

36
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37
Motion 1 Approval of2008/09 Audited Statements
  • Be it resolved to approve the Associations
    2008-09 audited financial statements as
    presented.

38
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39
(No Transcript)
40
(No Transcript)
41
Motion 2 Transfers toReserve Funds
  • Be it resolved to transfer the 2008-2009
    operating surplus of 259,138 into reserve funds.

42
Motion 3 Dues Holiday
  • Be it resolved that membership dues be waived for
    the pay periods ending January 15 and January 31
    2010.

43
Motion 4 Appointment of Auditor for 2009 2010
  • Be it resolved to appoint the firm of Goosen and
    Associates C.G.A. as the Associations auditors
    for the 2009-10 fiscal year ending June 30,
    2010.

44
Standing Committees
  • Advocacy
  • Member P.D.
  • Communications

45
Advocacy UpdateOur Process
  • Fair but firm advocacy for our members.
  • Work with departments towards effective
    resolutions.
  • Build relationships with HR.

46
Member P.D. UpdateWendy Ma
  • Last Year
  • Speakers 4
  • Brain Boosting Secrets with Terry Smalls (320)
  • Take Positive Control of the Future with Cheryl
    Cran (250)
  • Lunchtime Learning 5
  • Buying Your First Home with TD Bank and CHMC (70)
  • In Charge of Change with Nisha Khare (100)
  • Tax Tips with Dayna Holland (143)
  • Workshops 16
  • Project Management Phase 1 (125)
  • Project Management Phase 2 (50)
  • Process Mapping (75)
  • Performance Management Effective Feedback (75)
  • Strategic Planning Tools for Teams (75)

47
Communications UpdatePreeti Gill
  • Annual Report 2009 (for 08/09 year)
  • On the Radar
  • 2008/09 4 Issues
  • Plans
  • Improve the AAPS website
  • Update orientation program

48
Questions Comments
49
Election Results
  • Michael Shepard will now announce the results of
    the election for the Executive Board

50
Elections
  • By Acclamation
  • President Isabella Losinger
  • 1st Vice President Daryl Stowe
  • 2nd Vice President Justin Bonzo
  • Secretary Robert Tudhope
  • Treasurer Edward Hung

51
Candidates for Member-at-Large
  • Tracy Bains
  • Rick Byers
  • Anne-Marie Fenger
  • Barb Fraser
  • Preeti Gill
  • Stuart Mah
  • Colette Roche
  • Jacqueline Smit
  • Nancy Vered

52
Elected Members-at-Large
  • Anne-Marie Fenger
  • Preeti Gill
  • Jacqueline Smit
  • Rick Byers
  • Colette Roche
  • Stuart Mah

53
Motion to Adjourn
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